--- title: "Events Management Services for Colleague Conference" ocid: "ocds-h6vhtk-0506df" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0506df" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0506df.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0506df.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WALSALL HOUSING GROUP LIMITED" published: "2025-04-24" --- # Events Management Services for Colleague Conference Buyer: WALSALL HOUSING GROUP LIMITED Current stage: Planning OCID: ocds-h6vhtk-0506df [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0506df) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0506df.json) ## Summary Walsall Housing Group Limited is currently in the planning stage of a procurement process for the provision of Event Management Services for their Colleague Conference. This significant internal event, held biennially, is pivotal in fostering connectivity and strategic alignment amongst over 800 colleagues. The procurement is for services to cover two event cycles scheduled for April 2026 and April 2028, with the potential for contract extension. The buyer is classified under 'Public authority - sub-central government', situated in Walsall, United Kingdom. Interested parties must express their interest by 14 May 2025, through the Proactis portal. The event management services needed require a venue in the Midlands that can accommodate 800+ attendees, with provisions for ample breakout sessions and on-site audiovisual support. This tender presents lucrative opportunities for businesses specialising in large-scale event management, with a particular emphasis on those proficient in managing complex logistics and technical requirements. Suppliers with a proven track record in delivering similar services will be positioned favourably, especially if they can collaborate effectively with the buyer's Communications and Engagement team. The procurement is suitable for SMEs and VCSEs, potentially fostering growth within these sectors. This contract represents a significant opportunity for businesses to engage with and showcase their capabilities to a public authority, offering room for relationship building and portfolio enhancement. ## Notice We are looking for a professional and experienced event management supplier to help deliver our Colleague Conference, a key internal event held every two years. This large-scale conference plays a vital role in our internal communications and engagement strategy, offering a platform to connect, inspire, and inform over 800 colleagues The contract will cover two event cycles: April 2026 and April 2028, with the possibility of an extension beyond this period. The conference is a cornerstone of our cultural and strategic alignment efforts. Its primary objectives are to: * Strengthen internal connectivity and collaboration across the business * Build a shared understanding of our long-term organisational priorities (aligned to our 2030 plan) * Drive engagement with key strategic themes such as customer experience, sustainability, and innovation * Empower colleagues to make a positive impact in their roles * Celebrate our shared values, heritage, and achievements Insights from our most recent event indicate that human connection and shared purpose are at the heart of what makes this conference impactful. Over 30% of attendees highlighted peer interaction and networking as the most valuable aspect. Furthermore, 93% left with a clear sense of how their work contributes to improving the customer experience, underscoring the event's value in building alignment and purpose. Event Format: * Date: 13-14 April 2026 * Attendees: 800+ colleagues * Duration: One-day event with access required the day prior for setup * Structure: A full-day agenda featuring keynote speakers, breakout sessions, and interactive experiences * Breakouts: A range of breakout sessions across two periods (AM/PM), accommodating flexible group sizes (approx. 200-400 per session) * Venue: To be confirmed, but must meet specific logistical and technical requirements (Midlands location) Venue and Support Requirements: * Capacity for 800+ attendees in plenary setup * Multiple breakout spaces for interactive and discussion-led sessions * On-site AV and technical support including screens, microphones, Wi-Fi * Catering for breakfast, lunch, and refreshments (with dietary considerations) * Accessible location with good transport links and parking * Nearby overnight accommodation options * Strong on-site logistical support team * Branding and signage opportunities * Compliance with health & safety standards Supplier Requirements: We are looking for a supplier with a proven track record of managing events of this scale and complexity. You will work closely with our internal Communications and Engagement team to ensure the event is professionally delivered, aligned with our values, and achieves high levels of colleague satisfaction. ### Planning Information Please confirm your interest in this opportunity by Expression of Interest through the Proactis portal https://procontract.due-north.com/Register Project information: Event Management Services for Colleague Conference - DN772492 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/016735-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Apr 2025 | | Submission deadline | Not specified | | Future notice date | 14 May 2025 | | Award date | Not specified | | Contract period | 1 Nov 2025 - 30 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WALSALL HOUSING GROUP LIMITED | | Locality | WALSALL | | Post town | Walsall | | Postcode | WS1 1AB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG38 Walsall | | Local authority | Walsall | | Electoral ward | St Matthew's | | Westminster constituency | Walsall and Bloxwich | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services - 79960000 - Photographic and ancillary services ## Release History - 24 Apr 2025 at 10:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/016735-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/016735-2025 24th April 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Register - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.whg.uk.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0506df. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0506df.json.