---
title: "Hybrid Mail Services for Local Authority"
ocid: "ocds-h6vhtk-0508d6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0508d6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0508d6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0508d6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SURREY HEATH BOROUGH COUNCIL"
published: "2025-09-10"
---

# Hybrid Mail Services for Local Authority

Buyer: SURREY HEATH BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0508d6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0508d6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0508d6.json)

## Summary

The procurement process for Hybrid Mail Services for Surrey Heath Borough Council was completed with an open procedure. The council, based in Camberley, UK (region UKJ25), sought services involving email and postal support for local authority functions, including revenues and benefits. The tender was active in April 2025, with stages progressing smoothly from tendering to awarding and culminating in the signing of the contract on 10th August 2025. The award was finalised on 10th September 2025, marking the award stage completion. The contract, valued at £240,000 gross for a three-year term, began on 18th August 2025, with potential extensions up to 2030.

This contract offers significant growth opportunities for businesses specialising in mailing and hybrid mail services. SMEs like Datagraphic Ltd, which successfully won the contract, stand to benefit from providing their expertise in high-volume mailing solutions to public sector clients. Companies with capabilities in digital and physical mail synchronisation can find a lucrative market through fulfilling local government needs, enhancing their portfolio with sub-central government contracts and recognising the importance of maintaining strong regional connections and competitive service delivery standards.

## Notice

Hybrid Mail Services for Local Authority, including Revenues and Benefits via email and postal services. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=979369113

### Lot Information

Lot 1

Renewal: Three year initial terms with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055413-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2025 |
| Submission deadline | 16 Jun 2025 |
| Future notice date | Not specified |
| Award date | 14 Jul 2025 |
| Contract period | 17 Aug 2025 - 17 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £375,000 |
| Lots value | £375,000 |
| Awards value | £200,000 |
| Contracts value | £200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SURREY HEATH BOROUGH COUNCIL |
| Locality | CAMBERLEY |
| Post town | Guildford |
| Postcode | GU15 3HD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Surrey Heath |
| Electoral ward | Town |
| Westminster constituency | Surrey Heath |
| Delivery location | TLJ25 West Surrey |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATAGRAPHIC |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79571000 - Mailing services

## Release History

- 10 Sep 2025 at 13:05 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/055413-2025
- 15 Jul 2025 at 18:06 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/040260-2025
- 29 Apr 2025 at 09:05 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017497-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/055413-2025
  10th September 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/040260-2025
  15th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/017497-2025
  29th April 2025 - Tender notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com
- https://www.delta-esourcing.com.Onlyelectronicsubmissionsareacceptable.
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=979369113
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0508d6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0508d6.json.