---
title: "HR and Payroll Systems VEAT Notice"
ocid: "ocds-h6vhtk-050a0d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050a0d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050a0d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050a0d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EAST LOTHIAN COUNCIL"
published: "2025-04-30"
---

# HR and Payroll Systems VEAT Notice

Buyer: EAST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-050a0d

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## Summary

East Lothian Council has completed the procurement process under the category of personnel and payroll services, awarding a contract titled "HR and Payroll Systems VEAT Notice" to MHR International. This contract, focusing on a crucial service for the council, will span five years and is valued at £646,609. The procurement process was conducted via a limited method, specifically an award procedure without prior publication, due to the necessity of maintaining the existing HR and Payroll System to avoid substantial changeover costs. The contract, covering East Lothian (region UKM73), was signed on 27th March 2025, and is aligned with the 2015 Public Contracts (Scotland) Regulations, ensuring compliance with regulation 33 requirements.

The award to MHR International presents business growth opportunities, particularly for firms specialising in integrated HR and payroll solutions that can offer economically advantageous alternatives. However, due to the technical and proprietary nature of the iTrent products offered by MHR, competition may be limited in this instance. Nonetheless, businesses involved in the provision of similar systems or complementary software solutions should consider future market engagements, as East Lothian Council plans to continually assess the market for subsequent tendering opportunities beyond the current contract period. This proactive approach to market testing can open doors for innovative solutions that meet public sector needs in cost-effective ways.

## Notice

This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.

### Lot Information

Lot 1

This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.

### Procurement Information

East Lothian Council's HR and Payroll System is essential to organisational service delivery. In this instance, cost and resource implications of changing to a new platform would have significant cost of change implications. The business rationale for continuing with MHR International products links to the costs of change, which is not necessarily limited to the direct costs of licensing new software, but holistic costs pertaining to the migration of data, implementation of organisation wide training to embed a new system. The current system is embedded within processes and cross departmentally. Given the costs outlined above, an alternative system would need to be a consolidation of software systems to deliver efficiencies which provide the most economically advantageous solution. It was not judged that this could be achieved in this contractual cycle. For these reasons, there are no financially, administratively reasonable, viable alternative, substitute systems, or products other than the iTrent software that can meet East Lothian Council's needs during the period of the proposed contract. The required licensing and support of this product can only be provided by MHR International for technical reasons and due to the supplier's exclusive rights in and to the proprietary [iTrent products. Accordingly, it is considered that the proposed award of contract to MHR International meets with the requirements Public Contracts (Scotland) Regulations 2015, Regulation 33(1)(b)(ii) and (iii). The Council will continue, during the life of the contract, to carry out market testing for tendering opportunities beyond this contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017933-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £646,609 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST LOTHIAN COUNCIL |
| Locality | HADDINGTON, EAST LOTHIAN |
| Post town | Edinburgh |
| Postcode | EH41 3HA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Haddington and Lammermuir |
| Westminster constituency | Lothian East |
| Delivery location | TLM73 East Lothian and Midlothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MHR |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79631000 - Personnel and payroll services

## Release History

- 30 Apr 2025 at 11:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/017933-2025

## Notice URLs

- http://www.eastlothian.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797518
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=797518
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050a0d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050a0d.json.