---
title: "HMCTS Bulk Scanning and Off-Site Mailroom Service"
ocid: "ocds-h6vhtk-050b59"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050b59"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050b59.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050b59.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MINISTRY OF JUSTICE"
published: "2025-05-01"
---

# HMCTS Bulk Scanning and Off-Site Mailroom Service

Buyer: MINISTRY OF JUSTICE  
Current stage: Award  
OCID: ocds-h6vhtk-050b59

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050b59.json)

## Summary

The procurement process, initiated by the Ministry of Justice, revolves around the "HMCTS Bulk Scanning and Off-Site Mailroom Service" in the services category, specifically referencing scanning services. The primary purpose is to enable citizens, particularly those unable to access digital channels, to continue obtaining justice. This service supports both scanning of original documents and alleviating administrative burdens. Located within the United Kingdom, this contract was awarded to XBP Europe Ltd and is valued at £9,000,000. The procurement method was limited, bypassing the typical competition call due to a framework agreement rationale, and was signed on 1st March 2025. The status is marked as complete/alive due to its award tag, while initial tender activity was undertaken under a direct award procedure outside the common directives.

This tender presents substantial opportunities for businesses poised to enter or expand within the public services sector, particularly those offering innovative scanning and data management solutions. Companies equipped with technologies to enhance operational efficiency in document handling and mailroom operations are well-suited to compete in similar contexts. The partnership with government bodies like the Ministry of Justice could lead to sustained growth and credibility in the field, particularly in services that support critical social infrastructure and cater to vulnerable demographics. Large-scale operators, such as XBP Europe Ltd, participating here, indicate that substantial organisational capacity might be a key requirement for such undertakings.

## Notice

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data. Contract awarded for 2 years with 2 1 year extensions available.

### Lot Information

Lot 1

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data.

### Procurement Information

Called off in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018408-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £9,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF JUSTICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9AJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XBP EUROPE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 1 May 2025 at 12:03 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018408-2025

## Notice URLs

- https://www.gov.uk/government/organisations/ministry-of-justice

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050b59. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050b59.json.