---
title: "Alpha Trust schools - provision of cleaning services"
ocid: "ocds-h6vhtk-050bc8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050bc8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050bc8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050bc8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ALPHA TRUST"
published: "2025-07-17"
---

# Alpha Trust schools - provision of cleaning services

Buyer: ALPHA TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-050bc8

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## Summary

The procurement process led by Alpha Trust focuses on the provision of cleaning services for its school sites, specifically at Colchester County High School for Girls and Manningtree High School. This procurement falls under the "services" industry category and utilises an open procedure. The successful bid was awarded on 17 July 2025, with the contracts set to commence on 1 September 2025 for an initial duration of three years, with the possibility of a one-year extension subject to the Board of Trustees' discretion. This process supports public authority functioning within the sub-central government sector in the United Kingdom, with the primary locations being in the UKH region, specifically Colchester and Manningtree. Key contracting milestones include the standstill period ending on 28 July 2025 and the future contract signature scheduled by 30 July 2025.

This tender opens avenues for businesses in the cleaning sector, particularly those that can demonstrate innovation in service delivery and a strong understanding of the educational environment. Both small and medium enterprises (SMEs) like KGB Cleaning South West Limited and Crystal Facilities Management Limited have been selected as suppliers, highlighting opportunities for businesses of smaller scale. Companies with expertise in maintaining high health, safety, and environmental standards, especially within the education sector, will find this contract beneficial for growth. The framework, divided into two lots, allows for tailored bids aligning with the specific needs of different schools, potentially maximising the chance for wider participation and growth in the service sector.

## Notice

The Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors. The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees. The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots. The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site. The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing the service whilst taking into account environmental considerations.

### Lot Information

Colchester County High School for Girls

This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation). The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

Manningtree High School and Sports Centre

This lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site. The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/040925-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jul 2025 |
| Submission deadline | 10 Jun 2025 |
| Future notice date | Not specified |
| Award date | 14 Jul 2025 |
| Contract period | 31 Aug 2025 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £780,000 |
| Lots value | £780,000 |
| Awards value | £870,907 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ALPHA TRUST |
| Locality | COLCHESTER |
| Post town | Colchester |
| Postcode | CO3 3US |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH34 Essex Haven Gateway |
| Local authority | Colchester |
| Electoral ward | Lexden and Braiswick |
| Westminster constituency | Colchester |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CRYSTAL FACILITIES MANAGEMENT; KGB CLEANING SOUTH WEST |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services

## Release History

- 17 Jul 2025 at 11:52 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/040925-2025
- 1 May 2025 at 15:50 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018578-2025
- 1 May 2025 at 15:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018573-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/040925-2025
  17th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/018578-2025
  1st May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/018573-2025
  1st May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-1061
  The full set of procurement documents are available free of charge by emailing vcarlin@alphamat.org. Requests to join the circulation list in order to receive communications and responses to queries can also be submitted to vcarlin@alphamat.org.

## Notice URLs

- http://www.alphamat.org
- http://www.crystalservices.uk.com
- http://www.kgbsouthwest.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050bc8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050bc8.json.