---
title: "Provision of Museums Collections Management System (CMS)"
ocid: "ocds-h6vhtk-050c9e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050c9e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050c9e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050c9e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LEICESTER CITY COUNCIL"
published: "2026-06-04"
---

# Provision of Museums Collections Management System (CMS)

Buyer: LEICESTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-050c9e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050c9e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050c9e.json)

## Summary

Leicester City Council, a sub-central government authority based in Leicester, UK, has awarded a contract for the Provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. This tender is classified under the Software Package and Information Systems industry category and was conducted using an open, below-threshold competition procurement method. The contract, signed on 28th April 2026, involves an active phase starting on 1st October 2026, with an initial term of three years and an option to extend for two additional one-year periods. The procurement process has been completed, with the contract currently in the active status following the award stage to AXIELL ALM LIMITED.

This contract offers significant opportunities for growth, particularly for small and medium enterprises (SMEs) capable of providing robust, cloud-based information management solutions. Businesses specialising in software development for museums or similar institutions stand to benefit from this tender by integrating advanced cataloguing, data migration, and reporting functionalities. Given the £91,308 contract value (including VAT) with options for additional API Integration and Enhanced Migration work, companies able to meet Leicester Museum's technical requirements and accreditation standards could enhance their portfolio and reputation within the public sector software market.

## Notice

Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.

### Lot Information

Lot 1

Renewal: Initial term of 3 years with option to extend for 1+1 years

### Planning Information

Please note this is a Preliminary Market Engagement, it is not a formal invitation to tender.
Suppliers must complete a questionnaire and submit the responses by 22nd May 2025.
To enhance our understanding of the solutions currently available in the market and in addition to the submitted questionnaire, we may invite suitable suppliers who meet the essential requirements identified in the PME document to deliver an overview presentation of their solution and its functionality.
For more information regarding the process, you can access the PME document by following this link:
https://procontract.due-north.com/Advert?advertId=f5d07211-3027-f011-8136-005056b64545

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052602-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jun 2026 |
| Submission deadline | 4 Dec 2025 |
| Future notice date | 22 May 2025 |
| Award date | 4 Mar 2026 |
| Contract period | 30 Sep 2026 - 1 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £135,000 |
| Lots value | £135,000 |
| Awards value | £94,490 |
| Contracts value | £94,490 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTER CITY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 1FZ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | TLF21 Leicester |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AXIELL ALM |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 4 Jun 2026 at 08:50 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/052602-2026
- 2 Jun 2026 at 14:43 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/052007-2026
- 18 Nov 2025 at 16:55 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/074959-2025
- 2 May 2025 at 15:25 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/018894-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/052602-2026
  4th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/052007-2026
  2nd June 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/074959-2025
  18th November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/018894-2025
  2nd May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://procontract.due-north.com/Advert?advertId=0456dffd-9bc4-f011-813a-005056b64545
- https://procontract.due-north.com/Advert?advertId=f5d07211-3027-f011-8136-005056b64545
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.leicester.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050c9e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050c9e.json.