--- title: "PAN3312 - Hard FM - Repairs and Maintenance Framework" ocid: "ocds-h6vhtk-050ce3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050ce3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050ce3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050ce3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "LEICESTER CITY COUNCIL" published: "2025-08-27" --- # PAN3312 - Hard FM - Repairs and Maintenance Framework Buyer: LEICESTER CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-050ce3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050ce3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050ce3.json) ## Summary Leicester City Council is in the planning stage to procure new contracts for Hard Facilities Management functions, including repairs, maintenance, and planned preventative maintenance across their estate and traded services. The process entails a pre-market engagement exercise to inform potential bidders about the upcoming opportunities in the industry category of building installation work and repair and maintenance services. This procurement is for various properties located in Leicester, United Kingdom, and involves multiple lots with an estimated gross contract value of approximately £59,880,000, starting in February 2026. The procurement is positioned within the public authority sector of sub-central government, with a future notice planned for 1 October 2025. This tender presents substantial opportunities for businesses involved in construction work, focusing on building maintenance and installations. Companies specialising in general maintenance, electrical, mechanical, roofing, and drainage work would find this framework particularly advantageous. With specific attention to SMEs and VCSE organisations, this procurement encourages diverse participation and growth, providing comprehensive support through the Central Digital Platform for suppliers to access guidance, register, and tender for opportunities. Suitable firms capable of delivering high-quality facilities management services will benefit from long-term partnerships and the potential for contract renewals, leveraging this extensive framework to expand their business portfolio. ## Notice THIS IS NOT A CALL FOR COMPETITION Leicester City Council, the Authority, wish to appoint new contracts for Hard Facilities Management Functions for both repairs, maintenance and planned preventative maintenance (PPM) and installations across their estate and traded services. The framework will be run across Estates & Building Services and will include all the Corporate and Operational Estate along with their traded service. The framework is also available for the Housing Department to use, and they will be issuing work across all Lots as and when required, with the exception of Lot 10 - Automatic Doors. The outline Lot structure and preliminary estimated average annual contract value, this is subject to change: Lot 1 - General Maintenance (PS16,400,000) Sub-lot 1A - Reactive repairs Operational Estate Sub-lot 1B - Reactive repairs Corporate, Schools & Other Lot 2 - Electrical & PVs (PS6,400,000) Sub-lot 2A - Reactive repairs Operational Estate Sub-lot 2B - Reactive repairs Corporate, Schools & Other Sub-lot 2C - Planned and preventative maintenance (PPM) Lot 3 - Mechanical & HVAC (PS17,200,000) Sub-lot 3A - Reactive repairs Operational Estate Sub-lot 3B - Reactive repairs Corporate, Schools & Other Sub-lot 3C - Planned and preventative maintenance (PPM) Lot 4 - Roofing (PS4,400,000) Sub-lot 4A - Reactive repairs Operational Estate Sub-lot 4B - Reactive repairs Corporate, Schools & Other Lot 5 - Drainage CCTV (PS700,000) Lot 6 - Locksmith (PS2,040,000) Lot 7 - Windows/Glazing (PS300,000) Lot 8 - Fencing (PS1,720,000) Lot 9 - Roller Shutters (PS420,000) Lot 10 - Automatic Doors (PS320,000) Please note this PME Notice is not a call for competition but is to notify the market of an impending procurement opportunity and to invite potential bidders to participate in the market engagement event. In preparation for the imminent opportunity, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers ### Planning Information THIS IS NOT A CALL FOR COMPETITION Leicester City Council (LCC) is undertaking a pre-market engagement exercise (PME) to gather information, ascertain the level of interest, develop an appropriate specification and determine the procurement approach the Authority may take to appoint new contracts for Hard Facilities Management Functions for both repairs, maintenance and planned preventative maintenance (PPM) and installations across their estate and traded services.. Suppliers shall note that this Pre Market Engagement Exercise (PME) is not a call for competition and responding to this advert, does not constitute a formal tender or result in the letting of a Contract. This PME process is being utilised to gauge interest and options. The Authority welcomes the opportunity to engage with Suppliers and appreciates your assistance in providing us with your views. However, Suppliers shall note that the Authority will have to comply with its legal obligations in any ensuing procurement exercise and that neither the intention nor the purpose of this PME is to confer any commercial advantage upon its participants. Further information about this exercise can be found in the PME documentation. Submissions must be received by 12:00 noon on 12 September 2025 at the very latest via the EastMidsTenders portal: https://procontract.due-north.com/Advert?advertId=f076c7d2-a27e-f011-813a-005056b64545 Late submissions and those received by any other means will not be accepted. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, https://supplierhelp.due-north.com/ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service) in any future tendering exercise. To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/051519-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Framework | | Procurement category | Works | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Aug 2025 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2025 | | Award date | Not specified | | Contract period | 1 Feb 2026 - 31 Jan 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £49,900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEICESTER CITY COUNCIL | | Locality | LEICESTER | | Post town | Leicester | | Postcode | LE1 1FZ | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF21 Leicester | | Local authority | Leicester | | Electoral ward | Castle | | Westminster constituency | Leicester South | | Delivery location | TLF21 Leicester | ## CPV Codes ### Divisions - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 45300000 - Building installation work - 50000000 - Repair and maintenance services ## Release History - 27 Aug 2025 at 10:24 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/051519-2025 - 6 Jun 2025 at 14:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/030677-2025 - 6 May 2025 at 09:41 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/019001-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/051519-2025 27th August 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/030677-2025 6th June 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/019001-2025 6th May 2025 - Pipeline notice on Find a Tender ## Notice URLs - http://www.leicester.gov.uk - https://procontract.due-north.com/Advert?advertId=f076c7d2-a27e-f011-813a-005056b64545 - https://supplierhelp.due-north.com/ - https://www.gov.uk/government/collections/information-and-guidance-for-suppliers - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050ce3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050ce3.json.