--- title: "00472-CX - Mailing room services" ocid: "ocds-h6vhtk-050d85" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050d85" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050d85.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050d85.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "STONEWATER LTD" published: "2025-05-14" --- # 00472-CX - Mailing room services Buyer: STONEWATER LTD Current stage: Planning OCID: ocds-h6vhtk-050d85 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050d85) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050d85.json) ## Summary Stonewater Ltd, a sub-central government public authority situated in Leicester, is in the planning stage of procuring mailing room services under the contract title "00472-CX - Mailing room services". This procurement seeks to find mailing services for preparing, printing, and dispatching annual rent review letters, along with additional ad-hoc legal notices, surveys, and brochures across various regions in the United Kingdom, including UKC, UKD, UKF, UKG, UKH, UKJ, and UKK. The expected gross contract value is GBP 432,000, with a contract period starting on 30th October 2025 and concluding by 1st April 2028, with potential renewals extending to 2029. The procurement process, above-threshold and categorised under services, currently involves preliminary market engagement (PME) activities, with no formal engagement dates set yet but likely individual supplier discussions scheduled by 21st May 2025. A forthcoming tender notice will be published, guiding interested suppliers on accessing procurement documentation by 26th June 2025. This tender presents a significant business growth opportunity for companies specialised in mailing-list compilation and mailing services. The contract's large scope, catering to approximately 40,000 annual rent review letters and additional mailings to a broad customer base, makes it fitting for SMEs with the capacity to manage high-volume mailing tasks. Businesses with innovative solutions for cost-effectively handling bespoke mailing requirements such as tailored envelope specifications will find this particularly appealing. The contract allows for potential extensions, providing long-term partnership opportunities for companies capable of meeting Stonewater's logistical and operational mailing needs efficiently. ## Notice Mailing service requirement to help prepare, print and dispatch mail outs. We are looking for a mailing service to help prepare, print and dispatch our annual rent review letters, cira 40k each year around February. This annual rent review is our largest and most significant requirement for the mailing service. (We currently have these letters sent in blue envelopes this must be something that can be accommodated.) Outside of this mailing we have an average of 6-12 additional adhoc mailings each year for legal notices (section 20), surveys and brochures for delivery to between 5,000 and 40,000 customers. We are looking to conduct PME to assist in the development of our requirements and approach as well as testing the market to see the level of supplier interest and available suppliers to meet our needs. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and Stonewater. The receipt of a response does not automatically include the respondent in the procurement process. A Tender Notice will be issued to the market which will provide details of how the relating procurement documentation can be accessed and timescales for submission of the said tender response. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. Stonewater shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=947308675 ### Planning Information Likely 1-2-1 discussions with suppliers. No formal engagement dates are currently set. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021099-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 May 2025 | | Submission deadline | Not specified | | Future notice date | 26 Jun 2025 | | Award date | Not specified | | Contract period | 30 Oct 2025 - 1 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £432,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | STONEWATER LTD | | Locality | LEICESTER | | Post town | Leicester | | Postcode | LE8 6EP | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF22 Leicestershire CC and Rutland | | Local authority | Blaby | | Electoral ward | North Whetstone | | Westminster constituency | South Leicestershire | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79570000 - Mailing-list compilation and mailing services ## Release History - 14 May 2025 at 09:07 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/021099-2025 - 6 May 2025 at 19:23 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/019253-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/021099-2025 14th May 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/019253-2025 6th May 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=947308675 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050d85. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050d85.json.