--- title: "ELCAS CONTRACT" ocid: "ocds-h6vhtk-050fa4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fa4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fa4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fa4.json" source: "Find A Tender Service" current_stage: "Award" buyer: "MINISTRY OF DEFENCE" published: "2025-05-12" --- # ELCAS CONTRACT Buyer: MINISTRY OF DEFENCE Current stage: Award OCID: ocds-h6vhtk-050fa4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fa4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050fa4.json) ## Summary The Ministry of Defence, headquartered in Glasgow, United Kingdom, is overseeing the procurement process for the ELCAS CONTRACT, focused on staff training services under the industry category of services. This procurement, recently updated on 12 May 2025, pertains to the Enhanced Learning Credits for Military Personnel. The process is currently in the award stage, with the contract to be executed under a limited procurement method, meaning it was awarded without prior publication of a call for competition. The contract was initially let to M-Assessment Services (now QIA Services Limited) in May 2021 and is poised to continue until 31 July 2028, following an extension under legal provisions accommodating technical and economic rationales. This contract presents significant opportunities for businesses involved in educational and administrative services aimed at supporting military personnel. Companies with expertise in deploying training systems, particularly those compatible with the Ministry of Defence's Cloud infrastructure, could find lucrative opportunities in this sector. While the current extension bypasses an open competition phase, anticipating the revised tender in 2028 could give businesses the chance to engage in meaningful preparation, aligning their service offerings to better meet future specifications. Large or well-established firms may have the capacity to absorb transitional costs, making them well-suited to compete in subsequent bidding processes. ## Notice Enhanced Learning Credits for Military Personnel ### Procurement Information The Contracting Authority intends to extend the current Contract for the Provision of an Administrative Service for Enhanced Learning Credits ("ELC") for Military Personnel (Contract Number 701027428) for a further two years. The Contract was let in May 2021, to M-Assessment Services, who later became QIA, after a Restricted procedure competition in which they were the sole bidder. The Contract was for three years with two option years, which have been taken up and is due to expire on 31st July 2026. The further two year extension with the current supplier will continue the Contract until 31st July 2028. The legal framework for the extension is PCR 72 (1) (b) on the basis that a change of contractor cannot be made for economic or technical reasons and would cause significant inconvenience or substantial duplication of costs for the contracting authority, as follows: a. The ELC scheme is undergoing a complete review which is expected to take another 18-24 months. The review will not be completed in time to tender against a revised specification for a new contract from July 2026. Additionally, the Authority is mandated under the government Secure by Design initiative to procure all in scope systems to be designed and built within MoD Cloud. Therefore, if a new supplier were to win the tender for this contract (starting Jan 26 to include 6 month transition/phase in): 1. the Authority would firstly have to pay a new supplier to build their system within MoD Cloud against the current specification for a contract to run from July '26- Jul '28 only, and then pay a supplier to build another system against the revised future specification (which is a material change of scope) for another new contract commencing in Jul '28. This is a clear duplication of costs. 2. Additionally, the architecture of a privately hosted solution (on supplier hosted sites) does not directly translate into the architecture required within MoD Cloud (creating substantial technical interoperability issues). b. If the Authority extends the current contract under 72(1)(b)(ii): 1. the Authority will be in a position to complete its review of the ELC Scheme and re-procure against the new specification for a longer contract with an intended start date of July 2028; 2. with competitive pressure on suppliers to absorb some or all of the new system build costs (i.e. share the risk); 3. time for meaningful engagement with the market; 4. and a longer RoI period for suppliers due to longer contract length. In summary, the economic and technical burden on both prospective bidders and the Authority for a new contract from July 2026 is not viable; the proposed extension overcomes this and provides time for a more lucrative tender for contract under the revised specification in 2 years' time." ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020304-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 12 May 2025 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 8 May 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £2,042,461 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G13 2EX | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Drumchapel/Anniesland | | Westminster constituency | Glasgow West | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | QIA SERVICES | ## CPV Codes ### Divisions - 80 - Education and training services ### Codes - 80511000 - Staff training services ## Release History - 12 May 2025 at 08:41 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020304-2025 - 9 May 2025 at 11:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020035-2025 ## Notice URLs - https://www.gov.uk/government/organisations/ministry-of-defence ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fa4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050fa4.json.