---
title: "Outgoing Mail Solution"
ocid: "ocds-h6vhtk-050fbe"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fbe"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fbe.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fbe.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WEST NORTHAMPTONSHIRE COUNCIL"
published: "2025-05-09"
---

# Outgoing Mail Solution

Buyer: WEST NORTHAMPTONSHIRE COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-050fbe

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050fbe.json)

## Summary

West Northamptonshire Council is in the planning stage of a potential procurement for an "Outgoing Mail Solution", classified under the services category. This procurement process is still in its preliminary market engagement phase, intended to inform the Council's options appraisal and specification development. The council is inviting suppliers to express their interest and participate in market engagement activities. Key dates include the submission deadline for responses on 31 May 2025, followed by a demonstration session scheduled for the week commencing 16 June 2025. The session will take place in Northampton, United Kingdom, on Angel Street.

This tender presents significant opportunities for businesses offering electronic mail and printing services, particularly those capable of providing cost-effective solutions that reduce carbon emissions. Enterprises, specifically small and medium-sized enterprises (SMEs), that can integrate such services with the existing systems of West Northamptonshire Council are particularly well-positioned to benefit. While participation in the market engagement is optional and does not impact future tendering opportunities, it offers a chance for businesses to align their offerings with the Council's needs and potentially influence future procurement processes.

## Notice

West Northamptonshire Council (WNC) is undertaking preliminary market engagement in advance of a potential procurement for an Outgoing Mail Solution. This notice invites suppliers to participate in a market engagement exercise to help inform the Council's options appraisal, specification development, and procurement approach. The service will enable the electronic submission of documents for printing, enveloping, and postal dispatch, with options for fully electronic delivery. The solution must be cost-effective, reduce carbon emissions, and integrate with existing Council systems. Please note: this is not a call for competition and does not signify the beginning of a procurement process. Participation or non-participation in this exercise will not be taken into account in any future procurement process.

### Planning Information

Interested suppliers are invited to read the engagement document and complete the accompanying questionnaire.
To access the full Pre-Market Engagement document and questionnaire, please email:
procurement@westnorthants.gov.uk
Responses must be submitted by 31 May 2025 via email to:
procurement@westnorthants.gov.uk
Following review of submissions, the Council will invite up to five suppliers to attend a demonstration session during the week commencing 16 June 2025. These sessions will:
Allow suppliers to showcase their proposed solution
Provide clarification on their responses
Help WNC shape its specification and procurement approach
These sessions are purely for market research and do not form part of any future evaluation or procurement process. No contract will be awarded through this exercise.
The final decision on next steps will be made by 30 June 2025. Participation is optional and will not impact any future tendering opportunity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020077-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 May 2025 |
| Submission deadline | Not specified |
| Future notice date | 31 May 2025 |
| Award date | Not specified |
| Contract period | 4 Jan 2026 - 3 Jan 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST NORTHAMPTONSHIRE COUNCIL |
| Locality | NORTHAMPTON |
| Post town | Northampton |
| Postcode | NN1 1ED |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF24 West Northamptonshire |
| Local authority | West Northamptonshire |
| Electoral ward | Castle |
| Westminster constituency | Northampton North |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 64216120 - Electronic mail services
- 79810000 - Printing services

## Release History

- 9 May 2025 at 12:39 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/020077-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/020077-2025
  9th May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.westnorthants.gov.uk/working-us/doing-business-council

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fbe. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050fbe.json.