--- title: "WCC Equipment for streaming meetings" ocid: "ocds-h6vhtk-050fe5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fe5" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fe5.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-050fe5.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WARWICKSHIRE COUNTY COUNCIL" published: "2025-05-19" --- # WCC Equipment for streaming meetings Buyer: WARWICKSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-050fe5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fe5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-050fe5.json) ## Summary Warwickshire County Council is currently in the planning stage for a public procurement process titled "WCC Equipment for streaming meetings," which is aimed at supplying audio-visual equipment, support and maintenance, as well as associated webcasting services for council and committee meetings. This contract is classified under the main procurement category of goods and targets the audio-visual equipment industry, with a focus on hybrid meeting spaces. The procurement process is taking place in the United Kingdom, specifically in the UKG region. Interested suppliers are encouraged to complete the Questionnaire by 23rd May 2025 at 12 Noon via the CSW Jets e-procurement portal. The contract is scheduled to begin on 3rd November 2025 and could extend until 2031, with potential renewal options included. This tender presents significant opportunities for businesses specialising in audio-visual technology, meeting infrastructure, and digital communication solutions. Companies that offer reliable, innovative, and scalable audio-visual products and services have the potential to greatly benefit from participating in this tender. The contract also provides room for businesses experienced in managing hybrid meeting solutions, making it an attractive prospect for firms looking to expand their footprint within the public sector. By engaging with the Warwickshire County Council, suppliers can contribute to advancing local government technology and infrastructure while simultaneously fostering business growth. ## Notice Warwickshire County Council is looking to procure live streaming of its committee and council meetings. The tender will relate to a contract for the supply of audio-visual equipment, support and maintenance, and associated services including webcasting. This mainly relates to the Council's two current hybrid meeting spaces. The Council wishes to understand more about the types of equipment and services available that will provide a reliable solution to our webcasting and hybrid meeting needs. ### Planning Information We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 22384 . The Council would be grateful if you could complete the questions in the market testing document and respond by 23rd May 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets. The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/csw-jets/aspx/Home Additional information can be obtained from the above-mentioned address. Contact Details: If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022537-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 May 2025 | | Submission deadline | Not specified | | Future notice date | 1 Jul 2025 | | Award date | Not specified | | Contract period | 3 Nov 2025 - 31 Oct 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WARWICKSHIRE COUNTY COUNCIL | | Locality | WARWICK | | Post town | Coventry | | Postcode | CV34 4SA | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Warwick Saltisford | | Westminster constituency | Warwick and Leamington | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32321200 - Audio-visual equipment ## Release History - 19 May 2025 at 10:31 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022537-2025 - 9 May 2025 at 14:06 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/020129-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/022537-2025 19th May 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/020129-2025 9th May 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.warwickshire.gov.uk - https://in-tendhost.co.uk/csw-jets/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-050fe5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-050fe5.json.