---
title: "Pay Rule Calculator (Middleware)"
ocid: "ocds-h6vhtk-051090"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051090"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051090.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051090.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)"
published: "2025-10-24"
---

# Pay Rule Calculator (Middleware)

Buyer: TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)  
Current stage: Award  
OCID: ocds-h6vhtk-051090

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-051090.json)

## Summary

Transport for Wales Rail Limited, operating as a sub-central government entity in the UK, has undertaken a procurement process to acquire a Pay Rule Calculator middleware solution, including Software as a Service (SaaS) licences and associated implementation services. This contract is in the industry category of IT services and software development. The procurement used an open, competitive flexible procedure and refers specifically to the region of Wales (UKL15). The award, valued at £808,800, was signed on 23rd October 2025 and spans a period from 1st November 2025 to 1st November 2028. This procurement process is part of a broader strategic aim to replace an end-of-life pay rule calculation system, thus ensuring continued operation alongside existing rostering solutions.

For businesses in software development and IT services, especially those offering off-the-shelf middleware solutions, this contract provided a significant opportunity to secure a long-term engagement with a notable public authority buyer. Companies with experience in SaaS, implementation, training, and software maintenance would have been well-suited to compete. The procurement process was structured to accommodate competitive enforcements while emphasising quality and commercial evaluations, making it particularly appealing for SMEs capable of meeting the financial and technical suitability criteria. The potential for additional consultancy and support services further extends the growth opportunities for the winning supplier within Transport for Wales Rail Limited's operational landscape.

## Notice

The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.TfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee's timesheet where necessary.

### Lot Information

Lot 1

Options: Options to purchase additional licenses in the event a review of HR systems results in the solution being required for use by TFW wider group, potential increase in licenses to support additional staff and organisational growth. Call off of additional consultancy and support services during the term of the agreement.

Renewal: Two further periods of up to 12 months each at TFW discretion (24 months max)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/068256-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Oct 2025 |
| Submission deadline | 13 Jun 2025 |
| Future notice date | Not specified |
| Award date | 11 Sep 2025 |
| Contract period | 1 Nov 2025 - 1 Nov 2028 |
| Recurrence | 2030-09-05 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £609,999 |
| Lots value | £609,999 |
| Awards value | £674,000 |
| Contracts value | £674,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER) |
| Locality | PONTYPRIDD |
| Post town | Cardiff |
| Postcode | CF37 4TH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Pontypridd Town |
| Westminster constituency | Pontypridd |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UKG |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 24 Oct 2025 at 13:57 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/068256-2025
- 17 Oct 2025 at 11:44 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/066295-2025
- 12 May 2025 at 09:58 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020352-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/068256-2025
  24th October 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/066295-2025
  17th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020352-2025
  12th May 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.tfwrail.wales
- https://e-tenderwales.bravosolution.co.uk/home.html
- https://e-tenderwales.bravosolution.co.uk/home.htmlPleasesearchunderITTcodeITT_117212
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051090. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051090.json.