---
title: "Electronic Clocking-in System: Proof of Concept"
ocid: "ocds-h6vhtk-0510d6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0510d6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0510d6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0510d6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-06-11"
---

# Electronic Clocking-in System: Proof of Concept

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-0510d6

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## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has awarded a contract for the implementation of an Electronic Clocking-in System as part of a proof of concept. This initiative is a key component of Cardiff and Vale University Health Board's service modernisation efforts, starting with the Patient Catering Department at Llandough Hospital. The contract, awarded to Allocate Software Limited, falls within the IT services industry category, specifically consulting, software development, Internet, and support, with the procurement stage now marked as complete. The procurement method was direct, below threshold, and without competition, with the contract period running from 24th to 30th September 2026. The contract value is approximately £39,617 gross, and its legal basis is outlined under UKPGA 2023/54.

This contracting opportunity provides significant growth potential for businesses specialising in IT services with a focus on workforce management solutions. SMEs like Allocate Software Limited, which excel in providing integrated systems that streamline processes such as rostering, payroll, and leave management, are well-suited to offer their expertise. Such businesses can enhance operational efficiency in healthcare settings, reducing administrative overhead and errors while improving real-time workforce data visibility. This project not only opens doors for similar businesses to leverage their capabilities within the public sector but also serves as a stepping stone for broader implementations across NHS Wales and other public service divisions seeking to modernise their operational frameworks.

## Notice

Cardiff and Vale University Health Board's Capital Estates and Facilities (CEF) Department is looking to implement a contract for an Electronic Clocking-in System. This came to light as part of the Service Board's ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper based process. This initiative will commence in the Patient Catering Department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division if successful.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055214-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 12 May 2025 |
| Contract period | 23 Sep 2026 - 30 Sep 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £33,014 |
| Contracts value | £33,014 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLOCATE SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 11 Jun 2026 at 12:27 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/055214-2026
- 12 May 2025 at 11:59 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/020453-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/055214-2026
  11th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020453-2025
  12th May 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0510d6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0510d6.json.