---
title: "Electronic Clocking-In System PoC"
ocid: "ocds-h6vhtk-0510d8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0510d8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0510d8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0510d8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-05-12"
---

# Electronic Clocking-In System PoC

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-0510d8

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## Summary

The procurement process led by NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, involves the implementation of an "Electronic Clocking-In System PoC." This project falls under the IT services category, specifically aimed at consulting, software development, and support. The service will initially roll out at Llandough Hospital in Cardiff, with potential expansion across the entire Estates and Facilities Service Division. The procurement has been completed through a direct method below the threshold, without competition, primarily involving small and medium enterprises. The contract was awarded to Allocate Software Limited, based in Richmond, and is set to commence on 23rd May 2025, with a contract period lasting until 23rd May 2026.

This tender represents a significant opportunity for businesses in the IT services sector, particularly those specialising in workforce management and modernisation solutions. The partnership aims to streamline administrative tasks and improve efficiency across healthcare facilities, making it a lucrative prospect for firms offering innovative technological solutions. Companies small in scale and familiar with software integration and workforce management products would be particularly well-suited to engage in such contracts, affording them the opportunity to expand their services within the healthcare industry and develop a compelling portfolio in public sector contracts.

## Notice

As part of the CEF Service Board's ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division. The Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and 'clocking in', the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020455-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 12 May 2025 |
| Contract period | 22 May 2025 - 23 May 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £33,014 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLOCATE SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 12 May 2025 at 12:00 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/020455-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/020455-2025
  12th May 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0510d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0510d8.json.