---
title: "The Gallery Trust - Cleaning Services"
ocid: "ocds-h6vhtk-051130"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051130"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051130.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051130.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE GALLERY TRUST"
published: "2026-01-29"
---

# The Gallery Trust - Cleaning Services

Buyer: THE GALLERY TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-051130

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## Summary

The Gallery Trust, a prominent sub-central government public authority in Oxford, has awarded a contract for daily and periodic cleaning services to D F Williams Cleaning Services Limited. The contract, valued at £1,350,557, commences on 1st January 2026 and runs until 31st December 2028, with potential extensions up to 2030. Managed by Minerva Procurement Consultancy Services Limited, the procurement followed a selective method under a competitive flexible procedure. The process is complete, having gone through multiple stages including a comprehensive Invitation to Tender and assessment phases. The contract mainly covers school cleaning services in the education sector within the UKJ14 region.

This contract offers significant growth opportunities for businesses in the cleaning services industry, especially those proficient in managing long-term, extensive service contracts. Suppliers capable of providing high-quality cleaning services while adhering to specific contractual requirements such as TUPE, and potentially managing employees within the Local Government Pension Scheme, are well-suited to this opportunity. Additionally, firms with flexibility to meet periodical service demands outside of regular term times would find this contract appealing. The tender process highlighted the competitive nature of the selection, welcoming submissions from small and medium enterprises (SMEs). Firms with a strategic interest in expanding their portfolio in educational institutions would benefit from competing in such procurements.

## Notice

The Gallery Trust is currently out to tender for the provision of a full daily cleaning service. The Trust is dedicated to providing outstanding education and support for young people with special needs and disabilities. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 January 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Some members of the cleaning team [x 2] are members of the Local Government Pension Scheme and all details are in the tender documentation.

### Lot Information

Lot LOT-0001

Renewal: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008228-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jan 2026 |
| Submission deadline | 19 May 2025 |
| Future notice date | Not specified |
| Award date | 4 Nov 2025 |
| Contract period | 1 Jan 2026 - 31 Dec 2028 |
| Recurrence | 2028-05-12 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,309,805 |
| Lots value | £1,309,805 |
| Awards value | £1,350,557 |
| Contracts value | £1,350,557 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE GALLERY TRUST |
| Additional buyers | MINERVA PROCUREMENT CONSULTANCY SERVICES LIMITED |
| Locality | OXFORD |
| Post town | Oxford |
| Postcode | OX4 4DU |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ37 North Hampshire |
| Local authority | Basingstoke and Deane |
| Electoral ward | Norden |
| Westminster constituency | Basingstoke |
| Delivery location | TLJ14 Oxfordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | D F WILLIAMS CLEANING SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 29 Jan 2026 at 16:50 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/008228-2026
- 4 Nov 2025 at 16:12 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/070964-2025
- 12 May 2025 at 14:15 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020566-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/008228-2026
  29th January 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/070964-2025
  4th November 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020566-2025
  12th May 2025 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/minervapcs/aspx/Home
  All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited

## Notice URLs

- http://www.dfwilliams.co.uk
- http://www.minervapcs.com/
- https://thegallerytrust.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051130. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051130.json.