---
title: "900_26 Water Dispensers, Associated Consumables and Services"
ocid: "ocds-h6vhtk-05114f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05114f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05114f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05114f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO"
published: "2026-05-07"
---

# 900_26 Water Dispensers, Associated Consumables and Services

Buyer: LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO  
Current stage: Award  
OCID: ocds-h6vhtk-05114f

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## Summary

Leicestershire County Council, via ESPO, has concluded an open procurement process for the framework titled "900_26 Water Dispensers, Associated Consumables and Services." This framework facilitates the supply and maintenance of water coolers and related equipment across the UK. The procurement, managed since December 2025, has proceeded through planning, tender, and award stages, culminating in a contract award on 20 April 2026. The contract, valued at £4.8 million inclusive of potential renewals, will run until 19 April 2028 with options for a 24-month extension. Central and local government bodies, educational establishments, and other public authorities can leverage this framework, not limited by regional constraints, ensuring wide accessibility under ESPO's procurement remit.

For businesses in the water dispensers sector, this framework presents a significant opportunity to engage with a varied range of public sector clients. Both SMEs and large enterprises can participate through direct call-offs or by available competitive tender processes within the framework. The setup supports suppliers like Alpine Vending Co Limited and BWT UK Limited, reflecting wider market representation. With ESPO favouring comprehensive service delivery, businesses equipped with resilient service infrastructure and scalability will find growth potential in meeting diverse public sector needs across the UK.

## Notice

An ESPO multi supplier framework for the supply and maintenance of water coolers and associated equipment. The Framework is NOT divided into lots. For any additional details please also refer to https://www.espo.org/water-dispensers-associated-consumables-and-services-900-26.html Note: Overall framework award was concluded on 30/04/2026, with this notice being published to follow on from this.

### Lot Information

Lot 1

Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.

Renewal: The framework agreement has the option to extend for up to a further 24 months, and ESPO may choose to use the extension periods where: * The framework is performing well; * It continues to broadly meet customer needs. ESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods). Total estimated value captured in this notice includes the option to extend the framework as noted above.

### Planning Information

Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate or bid for this framework.
REQUEST FOR INFORMATION - To be completed and returned by 12 noon, 07 October 2025 (see below for further details on how to access and complete this).
Engagement is being undertaken via a Request for Information (RFI) Questionnaire that is available as a Public Message on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). Please refer to all instructions in the Public Messages, and any organisation that feels they can contribute should return the RFI Questionnaire via the Messaging facility on the eProcurement Portal by 12:00 (12 noon) on 07 October 2025.
Suppliers wishing to participate and access Public Messages MUST first register interest for 900_26 via the EastMidsTenders eProcurement Portal (please see below for further details on this).
For the purposes of this Preliminary market engagement (PME), please express your interest as follows:
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '900_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest (this action is only required once, after which you can go to your 'Activities' in the eProcurement Portal instead).
Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation.
In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).
ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail.
To ensure that equal treatment principles are upheld, any information provided by the market that ESPO deems to be neither confidential nor commercially sensitive and which shapes our procurement process, proposed route, and any refinements, will be shared during the procurement, including details of the process and outcomes.
Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participation in this or any future procurement that ESPO may conduct.
Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041792-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2026 |
| Submission deadline | 15 Jan 2026 |
| Future notice date | 14 Nov 2025 |
| Award date | 26 Mar 2026 |
| Contract period | 19 Apr 2026 - 19 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,800,000 |
| Lots value | £4,800,000 |
| Awards value | £4,000,000 |
| Contracts value | £4,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE19 1ES |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Blaby |
| Electoral ward | Enderby |
| Westminster constituency | South Leicestershire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 14 |
| Supplier names | ALPINE VENDING; BWT; CAMBRIDGE VENDING SOLUTIONS; COOL WATER DIRECT; COOLERAID; CULLIGAN (UK; EDEN SPRINGS; GLASTONBURY SPRING WATER; GORILLA WATERCOOLERS; LONDON WATER DELIVERY; REFRESH WATER; THE PERK-COMPANY LTD (T/A REFRESH VENDING; THIRSTY WORK; WESSEX PRODUCTS (LEASING |

## CPV Codes

### Divisions

- 18 - Clothing, footwear, luggage articles and accessories
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

### Codes

- 18925000 - Water-bottle holders and holsters
- 31141000 - Water coolers
- 39370000 - Water installations

## Release History

- 7 May 2026 at 09:40 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/041792-2026
- 31 Mar 2026 at 09:30 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/029472-2026
- 1 Dec 2025 at 15:14 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/078564-2025
- 4 Sep 2025 at 11:11 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/053870-2025
- 12 May 2025 at 15:18 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/020610-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/041792-2026
  7th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029472-2026
  31st March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/078564-2025
  1st December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/053870-2025
  4th September 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020610-2025
  12th May 2025 - Pipeline notice on Find a Tender
- https://www.eastmidstenders.org/
  Please refer to the tender documents (see above for further details including summary instructions on how to access these).

## Notice URLs

- https://www.espo.org/
- https://www.espo.org/amfile/file/download/file/9608/
- https://www.espo.org/legal
- https://www.espo.org/water-dispensers-associated-consumables-and-services-900-26.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05114f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05114f.json.