---
title: "Building Services Call Off Contract"
ocid: "ocds-h6vhtk-0511ec"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0511ec"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0511ec.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0511ec.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2025-07-14"
---

# Building Services Call Off Contract

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-h6vhtk-0511ec

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## Summary

The National Archives, based in Richmond, United Kingdom, has successfully completed a procurement process for a Building Services Call Off Contract, with the award rendered on 14 July 2025. This procurement, conducted under the "open" method, focuses on architectural, construction, engineering, and inspection services. Specifically, the project aims to enhance the Estates & Facilities operations through capital projects involving Mechanical, HVAC, and Electrical Services. DSSR Limited has been awarded the contract on a competitive flexible procedure, with the contract initially spanning three years, starting 1 August 2025, and options for two additional 12-month extensions. The anticipated total value of the contract is £600,000 including VAT, and regional deliveries will encompass areas such as UKI and UKJ.

This procurement presents substantial business growth potential, especially for firms skilled in detailed design and specifications, site-wide validations, condition surveys, and public building operations. Companies that can supply detailed tender documentation, ensure compliance, and conduct regular site evaluations are well-suited to compete for similar future opportunities. The emphasis on SMEs suggests an encouragement of participation from smaller enterprises, fostering a competitive environment while contributing to public service needs. The structured evaluation process, rewarding quality, social value, and competitive pricing, ensures that innovative and proficient businesses stand to benefit considerably from joining this bidding arena.

## Notice

The objective of this procurement process is to source a specialist Building Services partner to support The National Archives' Estates & Facilities team in the delivery of a range of capital projects. Our aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings. We intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of PS500,000 excluding VAT/PS600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period. Bidders must be able to demonstrate experience in each of the following areas: * Undertaking site-wide validations; * Undertaking condition surveys; * Supporting design teams with design proposals; * Developing detailed designs and specifications to support the creation of tender packs; * Ensuring maximum performance from existing infrastructure; * Ensuring full statutory compliance; * Undertaking site reviews; * Updating site documentation and drawings, including AutoCAD; * Working in a Public Building; * Working in a live working site.

### Lot Information

Lot 1

Renewal: Option to extend by up to two periods of up to 12 months each, if mutually agreed between the buyer and the supplier.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039570-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2025 |
| Submission deadline | 13 Jun 2025 |
| Future notice date | Not specified |
| Award date | 10 Jul 2025 |
| Contract period | 31 Jul 2025 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | £500,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DSSR |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71000000 - Architectural, construction, engineering and inspection services

## Release History

- 14 Jul 2025 at 11:06 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/039570-2025
- 2 Jun 2025 at 12:33 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029149-2025
- 13 May 2025 at 12:22 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020832-2025
- 13 May 2025 at 11:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020820-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/039570-2025
  14th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029149-2025
  2nd June 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020832-2025
  13th May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020820-2025
  13th May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-1352
  Invitation to Tender document.
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-1818
  Clarification Questions and Answers

## Notice URLs

- http://www.dssr.co.uk
- http://www.nationalarchives.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0511ec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0511ec.json.