---
title: "Framework Agreement for Event Management Goods and Services"
ocid: "ocds-h6vhtk-0513a2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0513a2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0513a2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0513a2.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CUMBERLAND COUNCIL"
published: "2025-06-27"
---

# Framework Agreement for Event Management Goods and Services

Buyer: CUMBERLAND COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-0513a2

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## Summary

Cumberland Council initiated a procurement process for a "Framework Agreement for Event Management Goods and Services", encompassing a variety of lots such as Medical Provision, Security, Infrastructure, AV & Tech, Road Management, and Marquees. The procurement was divided into Northern and Southern areas, allowing applications for one or both regions. The framework aimed to bolster the local economy and community involvement, with structured lots fitting various event management needs. Although the procurement process, initially in the planning stage as of 14 May 2025, advanced to the tender stage by 23 May 2025 with a submission deadline of 23 June 2025, it concluded with cancellation on 27 June 2025. The procurement employed an open procedure under the legal basis of UKPGA 2023/54 with an active tender status before cancellation, reflecting a completion status.

This procurement presented significant business growth opportunities, particularly for SMEs and VCSEs operating in the services and goods sectors relevant to event management. Businesses specialising in medical services, security, infrastructure, audiovisual technology, road management, and marquee provision were ideally positioned to benefit from this framework. With a strategic focus on local economic and environmental sustainability, the tender invited businesses to engage meaningfully while allowing competitive flexibility through a framework agreement method with reopening competition. Despite its cancellation, such initiatives signify potential future opportunities within the council, promoting fair distribution of contracts and support for diverse business sizes and types.

## Notice

In this framework there will be two distinct areas in which contractors may apply to operate in one or both areas (Northern and Southern), and there will be six lots in both areas ranging from necessary services and goods required for Cumberland events: Medical Provision, Security and Stewarding Provision, Infrastructure Provision, Av & Tec Provision, Road Management and Marquees

### Lot Information

Northern Area - Medical Provision

This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events.

Renewal: One available extension of 12 months available

Security & Stewarding - Northern Area

This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events.

Renewal: One available extension of 12 months available

Infrastructure - Northern Area

This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events.

Renewal: One available extension of 12 months available

AV & Tech - Northern Area

This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event.

Renewal: One available extension of 12 months available

Road Management - Northern Area

This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event.

Renewal: One available extension of 12 months available

Marquees - Northern Area

This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event

Renewal: One available extension of 12 months available

Medical Provision - Southern Area

This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events in the Southern Area

Renewal: One available extension of 12 months available

Security & Stewarding - Southern Area

This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events in the Southern Area.

Renewal: One available extension of 12 months available

Infrastructure - Southern Area

This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events in the southern area.

Renewal: One available extension of 12 months available

AV & Tech - Southern Area

This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event in the southern area.

Renewal: One available extension of 12 months available

Road Management - Southern Area

This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event in the southern area.

Renewal: One available extension of 12 months available

Marquees - Southern Area

This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event in the southern area.

Renewal: One available extension of 12 months available

### Planning Information

Cumberland Council Healthy Places Team, who are responsible for delivering numerous events across Cumberland per annum, are in the process of establishing an 'Event Provision Framework'. The Healthy Places Team have adopted an Event Sustainability Commitment. This commitment puts local businesses, economies, communities and the environment at the forefront of all events. Therefore, as your company provides the services and goods that will be outlined in the framework, we invite you to provide comment on our intended approach detailed below to ensure it is practical for all while ensuring you are aware of the upcoming opportunity.
We believe this approach will enable us to expand our event sustainability commitment further by ensuring opportunities to provide goods and services are distributed fairly to. Events will vary in location across the County, and creating a well-established framework across the two areas will allow businesses to bid for the relevant lots in their area for a range of events per annum. Those events ranging from:
- Taste Wigton
- Taste of the Sea
- Upperby Gallery
- Taste Cumbria
- Fire Show
- Taste Carlisle
- Taste Christmas
Lig Due to the scale of the district, and the vast spread of events taking place over the three former district councils which were merged into the Cumberland unitary authority, there will be two district areas which contractors may apply to operate within, as per the diagram below.
Contractors may apply to operate in either both or one of the areas:
Northern Area (Dark Green)
The Northern area consists of the former Carlisle City Council district. Events Taking place in this area, although this may vary every year:
Upperby Gala
Fireshow
Southern Area (Light Green)
The Southern area consist of the former Allerdale Borough Council and Copeland Borough Council districts. Events Taking place in this area, although this may vary every year:
Taste Wigton
Taste of the Sea
Taste Cumbria
Taste Carlisle
Taste Christmas
Lots
There will be five different lots within each area, with work to be disrupted as followed:
Lot 1 - Medical Provision
- This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events.
Lot 2 Security and Stewarding Provision
- This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events.
Lot 3 Infrastructure Provision
- This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events.
Lot 4 Av & Tec Provision
- This lot will be used for the provision, installation and removal of safe, tested and appropriate AV&Tec solution for each relevant event.
Lot 5 Road Management
- This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event.
Lot 6 Marquees
- This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event,
Although the six lots will be in both the northern and southern area, the specifications are the same, but the requirements may vary depending on the nature and size of the event. Due to the contrast between lots, each lot will have a unique set of requirements and pricing schedules that will be used in the evaluation of your bid.
In order to be on the framework, suppliers must register their interest on The Chest to receive the tender documents and submit them by the deadline that will be provided.
The agreement will have a duration of 36 months, with an option for the council to extend for an additional 12 months if desired and will have no minimum level of spend with any contractor is implied.
Based on what we've provided we are asking for feedback on the above by 5pm on Wednesday 21st May. All feedback will be given consideration.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035855-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2025 |
| Submission deadline | 23 Jun 2025 |
| Future notice date | 23 May 2025 |
| Award date | Not specified |
| Contract period | 29 Jul 2025 - 29 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £462,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CUMBERLAND COUNCIL |
| Additional buyers | Missing |
| Locality | CARLISLE |
| Post town | Carlisle |
| Postcode | CA1 1RD |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD13 Cumberland |
| Local authority | Cumberland |
| Electoral ward | Castle |
| Westminster constituency | Carlisle |
| Delivery location | TLD1 Cumbria |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 51 - Installation services (except software)
- 60 - Transport services (excl. Waste transport)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 85 - Health and social work services

### Codes

- 32000000 - Radio, television, communication, telecommunication and related equipment
- 39295100 - Sunshades
- 39295200 - Umbrellas
- 51000000 - Installation services (except software)
- 60100000 - Road transport services
- 79710000 - Security services
- 85121000 - Medical practice services
- 85121200 - Medical specialist services

## Release History

- 27 Jun 2025 at 14:12 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/035855-2025
- 23 May 2025 at 09:35 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025858-2025
- 14 May 2025 at 15:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/021462-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/035855-2025
  27th June 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/025858-2025
  23rd May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/021462-2025
  14th May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0513a2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0513a2.json.