---
title: "Reactive Maintenance Measured Term Contract"
ocid: "ocds-h6vhtk-05149d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05149d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05149d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05149d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "RHONDDA CYNON TAF CBC"
published: "2026-01-29"
---

# Reactive Maintenance Measured Term Contract

Buyer: RHONDDA CYNON TAF CBC  
Current stage: Award  
OCID: ocds-h6vhtk-05149d

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## Summary

The procurement process initiated by Rhondda Cynon Taf CBC in collaboration with Merthyr Tydfil CBC for the "Reactive Maintenance Measured Term Contract" has recently been completed. This contract was intended to cover various repair and maintenance services of building installations across the regions of UKL15 in the United Kingdom. The procurement process adopted an open procedure and resulted in a framework agreement without reopening competition. The overall process included several key dates, with the contract having been signed on 27th January 2026 and set to commence on 2nd February 2026, lasting until 31st January 2029, with the possibility of a one-year extension. The contract was divided into three lots, each having identified active suppliers such as Cardo (Wales & West) Ltd, EFS Systems, and others, reinforcing the regions' service capacity.

This tender provides significant opportunities for SMEs, especially those specialising in repair and maintenance services, to secure a stable stream of work valued in millions over the contract's duration. The necessity for response capability and infrastructure across multiple trades makes this tender particularly suited for businesses that offer comprehensive maintenance services, including emergency and routine repairs. With several SMEs securing positions for service delivery, the market for such services presents a lucrative growth avenue for firms able to meet the mandatory 24/7 call-out and prompt response requirements, enhancing their profile and standing in public sector procurement.

## Notice

Reactive Maintenance Measured Term Contract for RCT Council & Merthyr Tydfil CBC

### Lot Information

RCT East

Reactive Maintenance services to establishments located within the Aberdare & Pontypridd Areas as per - Appendix 1 - Establishment List

Renewal: Option to extend for a further 12 months

RCT West

Reactive Maintenance services to establishments located within the Rhondda & Llantrisant Areas as per - Appendix 1 - Establishment List

Renewal: Option to extend for a further 12 months

Merthyr CBC

Reactive Maintenance services to establishments located within the boundaries of Merthyr CBC as per - Appendix 2- Establishment List

Renewal: Option to extend for a further 12 months

### Planning Information

RCT in collaboration with Merthyr CBC are intending to hold a supplier drop-in session on Wednesday 13th August 2025 @ Llys Cadwyn, Pontypridd between 9:30am and 12.30pm. 
The event is not to shape the procurement process but to give suppliers/contractors an overview of the requirements before the tender process commences. If there were any major concerns or issues raised during the supplier drop-in session that would affect the smooth delivery of the contract, then RCT & Merthyr may consider tweaking the below.
If suppliers are interested in attending this event, please can you register your interest by emailing procurement@rctcbc.gov.uk, FAO Julie Snooks by 12 noon 6th August 2025. Please also indicate whether you wish to deal with us via the Welsh language, so we can make the necessary arrangements.
OVERVIEW OF THE REQUIREMENTS
The contract will be split into three lots:- 
Lot 1 – RCT East – Annual Value approx. 650k
Lot 2 – RCT West - Annual Value approx. 780k
Lot 3 – Merthyr CBC - Annual Value approx. 300k 
A brief description of the nature of the Works is given below as an indication of the general character and scope of works envisaged. The description is not intended to set precise limits to the various classifications of works since the works, being essentially of a maintenance nature, will be varied.
• Emergency works within normal working hours and outside working hours to include restoration of essential service, unblocking drains, making safe, secure and weathertight.
• Emergency demolitions which may include non-council buildings
• Minor building works/alterations
• Minor demolition
• Roof repairs to both pitched and flat design
• Carpentry repairs including door/window replacement
• Plumbing work
• Electrical installation and repair works
• Drainage work including clearing blockages, surveys, repairs and replacement
• Glazing work to both single and double glazed windows including temporary boarding up where necessary
• Repairs to structures including temporary shoring, rebuilding and repointing
• Internal and External decorations
• Works of adaptation including installation of external galvanised handrails, internal timber mopstick handrails, access ramps and bathroom alterations
• Small building works
• Works to comply with the Disability Discrimination Act
• Works within public Highways
• Scaffolding / towers
• Minor works with asbestos - note you are not expected to undertake any large scale, significant or asbestos specific works as part of this contract, only non-licensed works that are small/minor in nature where asbestos may be disturbed by virtue of items being fixed to, near to, require minor sealing or repair, decorative finishes or similar, where agreed with the appropriate Council. This work may entail NNLW.
• Any other work as instructed by the CA
Work excluded:
• Boiler plant (installation, servicing and maintenance)
• Gas services
• Kitchen equipment (servicing & maintenance)
• Fan convector heaters( servicing & maintenance)
• Fire alarms (servicing& maintenance)
• Emergency lights ( servicing& maintenance)
• Emergency generators (routine maintenance)
• Stage lighting (periodic testing)
• Pottery kilns (servicing& maintenance)
• Lifts and hoists(installation, servicing& maintenance)
• Intruder alarms (installation and maintenance)
• CCTV systems (installation and maintenance)
• Sewage pumps (installation, servicing and maintenance)
• Portable appliance testing
• Periodic inspection and testing of electrical installation in buildings
• Swimming pools (servicing & maintenance)
• Automated doors, shutters & barriers (routine maintenance)
QUALIFICATIONS REQUIREMENTS
Financial 
The successful supplier will be required to have an annual turnover of 2 x annual value of lot awarded.
Insurance levels
Employer’s (Compulsory) Liability Insurance = 5m
Public Liability Insurance = 10m
Product Liability Insurance = 5m
*It is a legal requirement that all companies hold Employer’s (Compulsory) Liability Insurance of 5 million as a minimum. Please note this requirement is not applicable to Sole Traders.
DBS Checks
It is a mandatory requirement that all employees will undergo a DBS check. 
PROJECT SPECIFIC REQUIREMENTS 
Call outs 
It is a mandatory requirement that the successful supplier must be able to respond to call outs 24/7 and to attend site within 2 hrs (RCT) and 1 hr (Merthyr CBC) of receiving the call. Contractors who are unable to meet this requirement will be eliminated.
Trades
As this contract is to provide multi service responsive maintenance, the successful supplier must be able to provide all trades to deliver the contract.
ANTICIPATED EVALUATION CRITERIA
Award Criteria Weighting
Qualification Pass/Fail 
Commercial - Price 35%
Technical - Quality 55%
Social Value 10%
ANTICIPATED PROCUREMENT TIMETABLE
This timetable is indicative only. The Council reserves the right to change dates at its discretion:
Stage Date(s)/time
Issue of Invitation to Tender 15th September 2025
End date for clarifications 12 noon 5th October 2025
Closing date for submission of Tenders 15th October 2025
Evaluation of Tenders 15th October – 12th November 2025
Notification of result of evaluation 27th November 2025
Confirmation of Award 10th December 2025
Contract commencement 1st February 2026

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008078-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jan 2026 |
| Submission deadline | 15 Oct 2025 |
| Future notice date | 15 Sep 2025 |
| Award date | 8 Dec 2025 |
| Contract period | 2 Feb 2026 - 31 Jan 2029 |
| Recurrence | 2029-09-15 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,000,000 |
| Lots value | £8,000,000 |
| Awards value | £8,000,000 |
| Contracts value | £8,084,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RHONDDA CYNON TAF CBC |
| Additional buyers | MERTHYR TYDFIL CBC |
| Locality | PONTYPRIDD |
| Post town | Cardiff |
| Postcode | CF37 4TH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Merthyr Tydfil |
| Electoral ward | Town |
| Westminster constituency | Merthyr Tydfil and Aberdare |
| Delivery location | TLL Wales, TLL15 Central Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | CARDO (WALES & WEST; EFS SYSTEMS; GKR MAINTENANCE & BUILDING; S R BUILDING SOLUTIONS; TW GROUP (SOUTH WALES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations

## Release History

- 29 Jan 2026 at 14:05 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/008078-2026
- 8 Dec 2025 at 13:52 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/080620-2025
- 15 Sep 2025 at 13:35 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/056607-2025
- 17 Jul 2025 at 13:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/040981-2025
- 15 May 2025 at 13:32 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/021794-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/008078-2026
  29th January 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080620-2025
  8th December 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/056607-2025
  15th September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/040981-2025
  17th July 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/021794-2025
  15th May 2025 - Pipeline notice on Find a Tender

## Notice URLs

- http://www.rctcbc.gov.uk/
- https://etenderwales.bravosolution.co.uk
- https://etenderwales.bravosolution.co.ukITTreference118721orcopyandpasteintobrowser:https://etenderwales.bravosolution.co.uk/go/6394620101994D876C3D
- https://etenderwales.bravosolution.co.uk/go/6394620101994D876C3D
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05149d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05149d.json.