---
title: "DMS Extension"
ocid: "ocds-h6vhtk-05159a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05159a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05159a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05159a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTHAMPTON SOLENT UNIVERSITY"
published: "2025-05-16"
---

# DMS Extension

Buyer: SOUTHAMPTON SOLENT UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-05159a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05159a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05159a.json)

## Summary

Southampton Solent University has completed the procurement process for a Document Management System (DMS) extension, classified under the industry category of goods, specifically document management systems. The procurement utilised a limited method without prior publication of a call for competition, indicated for transparency purposes, as it fell outside the directive's scope. The process reached the award stage, with the contract being signed on 3rd February 2025. The UKJ32 region in Southampton serves as the location for the delivery, and the total value of the contract awarded to Documation Software Limited is £52,837.69. This procurement ensures continuity of essential software services before the introduction of a new finance system, with the contract spanning one year due to expire in January 2025.

The awarded contract presents opportunities for businesses specialising in software development and management systems, particularly those capable of providing high-quality document management solutions. Small and medium-sized enterprises (SMEs), akin to Documation Software Limited, which was the successful supplier, can leverage their agility and innovative offerings to cater to the ongoing and evolving needs of public institutions like Southampton Solent University. Entities prepared to deliver targeted software solutions within similar procurement frameworks can potentially enhance their market presence and drive business growth through such public sector partnerships.

## Notice

The contract expires in January 2025, a Documentation Software extension for one year for important business needs before new finance system goes live. This contract has been awarded, and this notice is for transparency purposes only.

### Lot Information

Lot 1

The contract expires in January 2025, a Documentation Software extension for one year for important business needs before new finance system goes live. This contract has been awarded, and this notice is for transparency purposes only.

### Procurement Information

This contract has been awarded as a below threshold contract, therefore prior publication into OJEU or FTS is not mandatory. This notice is for transparency purposes only.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022140-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £52,837 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHAMPTON SOLENT UNIVERSITY |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO14 0YN |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Bargate |
| Westminster constituency | Southampton Itchen |
| Delivery location | TLJ32 Southampton |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DOCUMATION SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system

## Release History

- 16 May 2025 at 10:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022140-2025

## Notice URLs

- http://www.solent.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05159a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05159a.json.