---
title: "Westminster Housing Responsive Repairs and Major Works Contracts"
ocid: "ocds-h6vhtk-05178f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05178f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05178f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05178f.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "WESTMINSTER CITY COUNCIL"
published: "2026-05-11"
---

# Westminster Housing Responsive Repairs and Major Works Contracts

Buyer: WESTMINSTER CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05178f

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## Summary

Westminster City Council is currently in the Tender stage of procuring contracts for the "Westminster Housing Responsive Repairs and Major Works", targeting repair and maintenance services across its extensive housing stock in London. The procurement comprises two lots: Lot 1 focuses on Responsive Repairs & Voids while Lot 2 is dedicated to Major Works. Each aims to ensure high-quality service and infrastructure improvement across the borough, which includes conservation areas and listed buildings. The procurement is being executed through a Competitive Flexible Procedure, unfolding across multiple stages, from the Conditions of Participation and Invitation to Submit Initial Tenders, through to Dialogues and Final Submissions. Key deadlines include the clarification submission deadline for Lot 1 on 13th May 2026, and the initial tender submission cutoff on 1st June 2026, with anticipated contract awards by April 2027 for Lot 1 and September 2027 for Lot 2.

This procurement offers significant growth opportunities for businesses specialising in construction, maintenance, and housing-related services, with a project estimated value of £895 million. Companies providing repair and maintenance services, particularly those capable of delivering quality residential property improvements and engaging in tenant relations, would find this initiative particularly suited to their capabilities. The competitive process mandates companies to demonstrate excellence through quality technical proposals and deliver social value alongside competitive pricing. Successful contractors will benefit from substantial contracts with terms extending to 2038, including potential renewals, ensuring long-term engagement with one of London's key local authorities.

## Notice

Westminster City Council (the 'Council') has a statutory duty to deliver repair and maintenance services to its 21,000-strong housing stock, comprising approximately 43% leasehold properties, 57% tenanted homes and 145 High Rise Buildings (HRB) across the Borough. It is also worth noting that 41% of the Council's housing stock is located within a conservation area, whereas 17% of the buildings are listed properties. Furthermore, the Council delivers major works and planned cyclical construction-based maintenance with the view of continuously improving the physical and social infrastructure of its housing stock. Currently housing repairs, maintenance and works are delivered via eight (8) Term Partnering Contracts ('TPC') which were procured in 2017 and 2019 for a period of up to ten (10) years as follows: * Responsive Repairs and Voids * Major Works (2 separate contracts covering North and South of the Borough) * Mechanical * Electrical * Domestic Heating * Lifts * Aids & Adaptations The Council is intending to re-procure these contracts based on revised scopes as part of an overarching Strategic Alliance Agreement, based on the FAC-1 Framework Alliance Agreement which all appointed contractors will be required to sign up to along with the contract documents specific to each requirement. Taking into account the differing expiry dates of the TPCs, the various Section 20 consultation requirements, as well as the indicative timelines associated with each retendering process, the Council determined that the re-procurements will be delivered in tranches. The Council issued a Preliminary Market Engagement (PME) Notice related to this procurement (Ref 2025/S 000-061916) on 2nd October 2025 (https://www.find-tender.service.gov.uk/Notice/061916-2025) supplemental to PME Notice with reference 2025/S000-022847 dated Monday 19th May 2025 (https://www.find-tender.service.gov.uk/Notice/022847-2025) for the purpose of inviting interested market suppliers to engage in detailed consultation around the proposed procurement model and the new contract opportunities for responsive repairs and voids and major works. For information, and in addition to the existing TPCs referenced above, the Council will also be procuring the following requirements through separately regulated processes: Establishment of a Planned Preventative Works Framework Specialist repair and maintenance contracts, including but not limited to minor works, roofing, damp and mould, plumbing and drainage Various Health & Safety Compliance contracts, and Establishment of a Professional Services Framework This tender notice provides details of the procurement for the Responsive Repairs & Voids contract and the Major Works contracts, which form part of the first tranche. The procurement is a lotted Procurement with Responsive Repairs & Voids constituting Lot 1 and Major Works constituting Lot 2. The procurement is to be conducted as a Competitive Flexible Procedure (CFP) and the structure will follow the same approach for both lots: a. Combined Conditions of Participation (COP) and Invitation to Submit Initial Tenders (ISIT) stage, b. Shortlisted Tenderers will be invited to participate in Technical and Commercial Dialogue, c. all Tenderers who participated in the Dialogue stage will be issued with an Invitation to Submit Final Tenders (ISFT), d. final tenders will be assessed and a most advantageous tenderer identified in line with section 19 of the Procurement Act 2023. However, the Council does not wish the same supplier to be awarded both lots and therefore has set bidding restrictions as outlined further in this notice. The Client reserves the right, at its sole discretion, to update, modify or issue supplementary documentation at any time during the procurement process to clarify any issue or amend any aspect of the associated tender documents by notification to the Tenderers in writing. The Council may, in its absolute discretion, exercise the option to extend any deadline in the event that subsequent documentation is issued or for any other reason.

### Lot Information

Responsive Repairs & Voids

The Responsive Repairs & Voids contract will cover the delivery of responsive and emergency repairs to occupied dwellings in line with statutory timescales, as well as communal repairs across internal and external shared areas. It also includes minor and major works to bring empty homes to the Council's lettable standard (voids) and retrofit works to both occupied and unoccupied properties. The contractor will also provide all associated temporary works, professional services, and resident liaison support needed to ensure effective communication and service delivery. The appointed contractor must comply with the technical standards and relevant regulatory requirements as detailed in the Lot 1 General Requirements Term Brief and the Lot 1 Technical Term Brief (each of which is an associated tender document issued with this Tender Notice). The contract is to be procured for an initial term of five (5) years with an option to extend for further periods of three (3) years and two (2) years at the Council's discretion - extensions will be subject to budget availability, value for money considerations and the Contractor's performance in previous years. Contract commencement date: 31/08/2027, latest contract expiry date: 30/08/2037 The Procurement will result in the award of a single contract to the top-ranking Tenderer based on the Most Advantageous Tender (MAT). Form of Contract: Term Alliance Contract (TAC-1). The Winning Tenderer will be required to sign the Strategic Alliance Joining Agreement which will be included as a pre-condition in the TAC-1. The deadline for Lot 1 Clarification Submissions will be Wednesday 13th May 2026 (16:00pm) and the deadline for responding to the Lot 1 COP/ISIT Tender Pack by way of a Lot 1 COP/ISIT Submission will be 12:00 noon on 01st June 2026. The estimated award decision date for Lot 1 is 26th April 2027.

Renewal: The proposed contract term is five (5) years with the option to extend both the Lot 1 and Lot 2 contracts for additional periods of three (3) years and two (2) years at the Council's discretion - extensions will be subject to budget availability, value for money considerations and the Contractors' performance in the previous contract years.

Major Works

This lot covers planned and cyclical major works to the Council's housing stock, delivered broadly in line with the RIBA Plan of Work 2020. Contractors may be instructed to undertake a range of capital improvements, component replacements, and major repairs as detailed in the Term Brief. The scope and volume of works will be determined by the Council based on asset management priorities, stock condition, estate regeneration needs, resident input, and available budgets, including considerations of leaseholder affordability. Works will be instructed by way of Task Briefs issued to the appointed Contractors who will in turn be required to submit a Task Proposal. Following internal review and approval of the Task Proposal, the Council shall issue to an Order thus formally instructing the relevant contractor to undertake the required works. The Contract is to be procured for an initial term of five (5) years with an option to extend for further periods of three (3) years and two (2) years at the Council's discretion - extensions will be subject to budget availability, value for money considerations and the individual Contractor's performance during the initial term. Contract commencement date: 09/01/2028, latest contract expiry date: 08/01/2038 A Lot 2 Descriptive Document is estimated to be released in early April 2026. The Lot 2 COP/ISIT Tender Pack is estimated to be released in June 2026. There will be an extended tender submission deadline to ensure compliance with the Procurement Act 2023 and give potential bidders a chance to properly respond. However, the procurement of Lot 2 will be running on different timings to Lot 1 and has its own Lot 2 timetable (which is issued in conjunction with this Tender Notice). The deadline for Lot 2 Clarification Submissions will be 10th September 2026 (16:00pm) and the deadline for responding to the Lot 2 COP/ISIT Tender Pack by way of a Lot 2 COP/ISIT Submission will be 12:00 noon on 30th September 2026. The estimated award decision date for Lot 2 is 15th September 2027. The procurement will result in the award of two (2) city-wide contracts to the two top-ranking Tenderers based on the Most Advantageous Tender (MAT). Form of Contract: Term Alliance Contract (TAC-1). The Winning Tenderer will be required to sign the Strategic Alliance Joining Agreement which will be included as a pre-condition in the TAC-1.

Renewal: The contract extension options will be linked to performance and a programme of market testing at defined intervals during the contract period as set out in the Invitation to Tender. This serves as a longer-term incentive and establishes testing of ongoing value for money. The time periods for extensions are set out in the lot descriptions below.

### Planning Information

This PME process shall comprise two (2) stages as described below: 
Stage 1: Interested suppliers will be invited to attend a virtual ‘Preliminary Market Engagement Event’ (the ‘Event’) which shall take place via Microsoft Teams on Thursday 16th October 2025 between 10:00am and 12:00pm. 
More specifically, during Stage 1 of the Event, a presentation will be delivered by key members of the Council’s Project team focusing on the following two (2) areas:
a. During the first part of the presentation, suppliers will be provided with a greater insight into the proposed draft governance, working arrangements and ongoing management of the Strategic Alliance. This will be followed by an open forum ‘Questions and Answers’ session which will allow suppliers to share their thoughts and suggestions with the view of assisting the Council in shaping the Strategic Alliance. 
b. The second part of the presentation will be focusing on the procurement methodology for the Responsive Repairs & Voids and Major Works contracts, and more specifically seeking the market’s views on the benefits, disbenefits and competition mechanics of awarding individual contracts under separate lots or undertaking independent procurements. 
Although the Council does not intend to impose a maximum number of attendees per organisation, it is considered that an indicative number of three (3) representatives per supplier attending this Preliminary Market Engagement Event would be sufficient.
Stage 2: Suppliers will be offered the opportunity to request an individual session which will be attended by key members of the Council’s Project team for the purpose of raising commercially sensitive matters. Individual supplier sessions shall take place between Friday 17th and Friday 31st October 2025. These sessions will be held virtually via Microsoft Teams for a maximum duration of thirty (30) minutes each. The Council reserves the right to hold sessions post 31 October 2025 depending on Council staff and market availability.
In accordance with the requirements of the Procurement Act 2023, the Council is committed to conducting this PME in such a way that it does not put a supplier at an unfair advantage or disadvantage. 
Any information shared as part of these sessions which is not considered to be commercially sensitive at the Council’s sole discretion, will be shared with all other suppliers and as part of the associated tender documents as relevant. 
Suppliers who are interested in participating in the PME are kindly requested to provide the following information via the messaging function of the Council’s electronic tendering portal (Jaggaer) at least two (2) days prior to the date of the Event:
• Confirmation of your participation to the Preliminary Market Engagement Event taking place on Wednesday 16th October 2024
• The full name, job title and email contact details for each one of your representatives who will be attending the Event
• Following completion of the Event, suppliers may use the Jaggaer messaging function to advise if they feel that an individual session would be helpful. 
All communications, including expressions of interest and general queries, relating to this PME Notice shall take place exclusively via the Council’s electronic tendering portal. Information and instructions on how to register and access Jaggaer can be found in the following link: https://www.westminster.gov.uk/about-council/procurement/doing-business-westminster 
The Council does not bind itself to running a procurement, or awarding any resultant contract(s), following the conclusion of this PME.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042997-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 May 2026 |
| Submission deadline | 1 Jun 2026 |
| Future notice date | 12 Jan 2026 |
| Award date | Not specified |
| Contract period | 9 Jan 2028 - 8 Jan 2032 |
| Recurrence | 2036-04-30 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £746,000,000 |
| Lots value | £746,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTMINSTER CITY COUNCIL |
| Additional buyers | SAVILLS (UK) LIMITED; TROWERS & HAMLINS LLP |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1E 6QP |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | West End |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London, TLI32 Westminster |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 45000000 - Construction work
- 45211200 - Sheltered housing construction work
- 45211340 - Multi-dwelling buildings construction work
- 45220000 - Engineering works and construction works
- 45261900 - Roof repair and maintenance work
- 45300000 - Building installation work
- 45330000 - Plumbing and sanitary works
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45450000 - Other building completion work
- 50000000 - Repair and maintenance services
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 90000000 - Sewage, refuse, cleaning and environmental services

## Release History

- 11 May 2026 at 12:27 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042997-2026
- 21 Apr 2026 at 14:00 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036187-2026
- 27 Mar 2026 at 19:02 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028782-2026
- 2 Oct 2025 at 16:02 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/061916-2025
- 19 May 2025 at 15:42 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022847-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/042997-2026
  11th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/036187-2026
  21st April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/028782-2026
  27th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/061916-2025
  2nd October 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/022847-2025
  19th May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=3287dbc7-cece-4ce0-9778-aa59dc7cb968&_ncp=1774629932548.2488834-1
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.savills.com/services/consultancy.aspx
- https://www.trowers.com/
- https://www.westminster.gov.uk/
- https://www.westminster.gov.uk/about-council/procurement/doing-business-westminster

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05178f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05178f.json.