--- title: "Electronic Patient Care Record (ePCR) System Market Engagement" ocid: "ocds-h6vhtk-051901" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051901" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051901.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051901.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST" published: "2025-10-09" --- # Electronic Patient Care Record (ePCR) System Market Engagement Buyer: SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-h6vhtk-051901 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051901) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-051901.json) ## Summary The South Western Ambulance Service NHS Foundation Trust is planning a procurement process for an Electronic Patient Care Record (ePCR) System. This engagement falls under the software-related services and software package and information systems industry categories. The procurement is currently at the planning stage, with an upcoming deadline for supplier information submissions set for midday on Friday, 24 October 2025. The planned contract period is from 1 July 2026 to 30 June 2030, with a potential extension up to June 2036. The market engagement will allow suppliers to demonstrate their systems between 4 and 13 November 2025, inviting interested suppliers to provide information to help shape the procurement strategy and requirements. This tender offers substantial business growth opportunities for suppliers specialising in software solutions, specifically those related to healthcare digital systems. Small and medium enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) are particularly encouraged to participate, given their eligibility. Businesses with strengths in developing and implementing information systems tailored to healthcare services would find this tender well-suited to their expertise, offering a substantial contract value grossing at £18,000,000. Engaging in this procurement process could position companies strategically within the healthcare IT landscape in the United Kingdom. ## Notice The current contract supplying the South Western Ambulance Service NHS Foundation Trust (SWAST) with an Electronic Patient Record (EPR) system is due to end mid-2027. A procurement exercise is therefore being planned. SWAST are now engaging the market seeking information, for example to help determine requirements (including potential budget needs) and procurement strategy, whilst understanding current market capacity. ### Planning Information Suppliers are now invited to request an information pack from procurement@swast.nhs.uk and then voluntarily complete and return your relevant information. Supplier Information is to be submitted by midday Friday 24 October 2025. ***Note: Response deadline extended*** As part of pre-market engagement, SWAST may invite further clarification, including potentially accommodating some sample system demonstrations. Where appropriate, invitations are likely to be sent out to suppliers to carry out demonstrations between the period of 4th - 13th November 2025. Other Ambulance Trusts may become involved in this market engagement exercise, for example SWAST sharing and them reviewing information received and attending any demonstrations alongside SWAST to support their own requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/063836-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 13 Jan 2026 | | Award date | Not specified | | Contract period | 30 Jun 2026 - 30 Jun 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £15,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST | | Locality | EXETER | | Post town | Exeter | | Postcode | EX2 7HY | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | St Loyes | | Westminster constituency | Exmouth and Exeter East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72260000 - Software-related services ## Release History - 9 Oct 2025 at 14:43 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/063836-2025 - 6 Oct 2025 at 11:47 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/062484-2025 - 20 May 2025 at 13:40 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/023322-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/063836-2025 9th October 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/062484-2025 6th October 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/023322-2025 20th May 2025 - Pipeline notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.swast.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051901. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051901.json.