---
title: "Preliminary Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution"
ocid: "ocds-h6vhtk-051931"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051931"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051931.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051931.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "HOME OFFICE"
published: "2025-05-20"
---

# Preliminary Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution

Buyer: HOME OFFICE  
Current stage: Planning  
OCID: ocds-h6vhtk-051931

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## Summary

The UK Home Office is currently in the planning stage of a procurement process for a Preliminary Market Engagement (PME) focused on Desk Booking Tools and Desk Occupancy Sensor Systems. The goal is to find solutions that are web-based, user-friendly, and compliant with WCAG standards, with capabilities for live data reporting and workplace optimisation. This engagement session will take place from 23rd to 27th June 2025 at a specified Home Office location in the UK, and interested suppliers must express their interest by 10th June 2025. This potential procurement, with a value of up to £840,000, falls under the services category and aligns with facilities management. The Home Office operates under the legal framework of the UKPGA 2023/54, making this a significant opportunity for central government public authority contractors. Interested parties are encouraged to participate via the official Home Office eSourcing Portal or by contacting the designated email.

This preliminary market engagement offers a strategic opportunity for businesses specialising in software package and information systems, particularly those involved in facilities management software and sensor technology. Small and medium-sized enterprises (SMEs) capable of providing scalable software support services are well-suited for this tender. By participating, suppliers can influence the scope of the procurement and align their solutions with the forthcoming potential government contract, fostering innovation in workspace optimisation and enhancing hybrid working environments. Such businesses could see substantial growth by developing systems that integrate energy-efficient desk occupancy solutions, thereby supporting the Home Office’s effort to improve employee experience and workspace efficiency.

## Notice

The UK Home Office is seeking face-to-face market engagement with suppliers that can provide Desk Booking Tools that are web-based, fully WCAG standards compliant, user-friendly and provide live data outputs; and Desk Occupancy Sensor Systems that offer a web-based, user-friendly reporting solution to measure and report on desk and room utilisation. The solution should be able to support workplace optimisation across Home Office locations in the UK. The Desk Booking Tool should be flexible, scalable and allow minor updates and changes to be undertaken by the Home Office or provide rapid support function to enact such changes on our behalf. It should be possible to combine data produced by the booking tool with data produced by the occupancy utilisation sensors to enable us to analyse historical (and where possible real-time) data via a set of user customisable reports and dashboards. The supplier should be capable of providing a scalable Desk sensors solution that functions on secure physical sensors fitted to assets that records heat/motion only, reporting data to the cloud via 4G/5G. The occupancy data should be able to combine with desk/room booking data via an online tool to enable us to analyse historical (and where possible real-time) data via a set of user customisable reports and dashboards. This pre- market engagement will help inform the Home Office explore innovative solutions that enhance workspace utilisation, improve employee experience and support hybrid working strategy. Supplier solutions should align to Government security standards and accessibility requirements. The events will be held between 23/06/2025 and 27/06/2025 in one of our offices. Suppliers are invited to express interest by visiting https://homeoffice.app.jaggaer.com/ or emailing Omolara.Ekujumi1@HomeOffice.gov.uk. The deadline for registering interest is 10th June 2025. Interested suppliers' specific presentation day and time allocation will be made available from week commencing 19th June 2025 on a first come first serve basis. Suppliers should note that this engagement event together with any other soft market sounding in relation to this proposed procurement, may not necessarily lead to a formal procurement and/or award of any contracts. Please note that any information provided by Suppliers during this engagement event, may be used by the Home Office to help to scope a potential procurement and may also be shared widely with other potential bidders. Home Office accepts no liability for any costs incurred by Suppliers as a result of attending the engagement event. Please note, this is not a call for competition but an opportunity for the providers within this market to meet with the Home Office Property Services. This is a preliminary market engagement only.

### Planning Information

The UK Home Office is seeking face-to-face market engagement with suppliers that can provide Desk Booking Tools that are web-based, fully WCAG standards compliant, user-friendly and provide live data outputs; and Desk Occupancy Sensor Systems that offer a web-based, user-friendly reporting solution to measure and report on desk and room utilisation. The solution should be able to support workplace optimisation across Home Office locations in the UK.
The events will be held between 23/06/2025 and 27/06/2025 in one of our offices. Suppliers are invited to express interest by visiting https://homeoffice.app.jaggaer.com to register. The deadline for registering interest is 13th June 2025.
It is our intention to invite those suppliers that express an interest in this Preliminary Market Engagement to complete an initial Supplier Questionnaire in order to attend the one-to-one engagement sessions with prospective responses. 
How to Express Interest
1. Register on the Home Office eSourcing Portal
Suppliers must be registered on the Home Office eSourcing Suite to participate. If your organisation is not yet registered, please do so at:
https://homeoffice.app.jaggaer.com/web/login.html
Select the "To register click here" link and follow the instructions.
Note: You must have a valid DUNS number (as provided by Dun & Bradstreet) for the organisation that will be entering into any subsequent contract.
2. Submit an Expression of Interest via Email
Send an email to: Omolara.Ekujumi1@homeoffice.gov.uk
Use the subject line: Pre-Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution– Expression of Interest
Please include the following details in the body of the email, using the format below:
Organisation name: [Insert name]
Contact name: [Insert name]
Email address: [Insert email]
Telephone number: [Insert number]
Next Steps Following Expression of Interest
3. Supplier Questionnaire Issuance
Once your Expression of Interest has been received, your organisation will be provided a Supplier Questionnaire to complete by on or before 13th June, 2025 at noon.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/023382-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2025 |
| Submission deadline | Not specified |
| Future notice date | 31 Oct 2025 |
| Award date | Not specified |
| Contract period | 20 Jan 2026 - 19 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HOME OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 4DF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 35125100 - Sensors
- 48000000 - Software package and information systems
- 48420000 - Facilities management software package and software package suite
- 48421000 - Facilities management software package
- 72261000 - Software support services

## Release History

- 20 May 2025 at 14:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/023382-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/023382-2025
  20th May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.gov.uk/homeoffice
- https://homeoffice.app.jaggaer.com
- https://homeoffice.app.jaggaer.com/
- https://homeoffice.app.jaggaer.com/web/login.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051931. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051931.json.