---
title: "LUV01377- University Content Management System"
ocid: "ocds-h6vhtk-05194c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05194c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05194c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05194c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "UNIVERSITY OF LEICESTER"
published: "2025-06-02"
---

# LUV01377- University Content Management System

Buyer: UNIVERSITY OF LEICESTER  
Current stage: Planning  
OCID: ocds-h6vhtk-05194c

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## Summary

The University of Leicester is engaging in a procurement process to acquire a modern content management software (CMS) solution, reflecting its strategic goal to enhance its digital presence. The procurement is currently in the planning stage with a focus on a preliminary market engagement to understand existing solutions for a cloud-managed, headless CMS. Located at University Rd, Leicester, the University is targeting suppliers who can integrate systems like Microsoft Dynamics 365 and provide personalised content delivery across various digital platforms, including websites and apps. The deadline for this engagement is set for 6th June 2025, with the potential contract set to commence on 1st January 2026 and extendable up to 2035, involving an estimated value of £1,500,000. The project follows a competitive procurement process in compliance with the Procurement Act 2023.

This tender offers substantial opportunities for businesses specialising in software development, particularly those with expertise in cloud-based CMS solutions and system integrations. Companies proficient in creating scalable, user-friendly, multi-language platforms with robust API capabilities would be well-placed to participate. Businesses involved will gain a chance to demonstrate their technological capabilities and secure a significant partnership that could lead to long-term growth opportunities. The University is keen on understanding detailed cost structures, including standard pricing and optional consultancy modules over a three-year contract, with possible renewals, enhancing the feasibility for varied business models.

## Notice

The University of Leicester is seeking to engage a software supplier for a content management software solution to understand the market offerings. The University's digital presence, through le.ac.uk and its current content management system (CMS), is key in engaging with prospective students, research funders, and stakeholders. It is interested in understanding at a high-level what existing solutions in the market may be able to offer in the space of a modern, cloud-managed, headless CMS which powers the University's digital content. Its website is primarily in scope, but the University has aspirations to expand the scope. Examples of this include: digital screens, apps, and separate websites hosted on non-le.ac.uk domains. To view this notice, please click here: https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=955295635

### Planning Information

The University of Leicester is seeking to engage a software supplier for a content management software solution to understand the market offerings. 
The University's digital presence, through le.ac.uk and its current content management system (CMS), is key in engaging with prospective students, research funders, and stakeholders. 
It is interested in understanding at a high-level what existing solutions in the market may be able to offer in the space of a modern, cloud-managed, headless CMS which powers the University’s digital content. Its website is primarily in scope, but the University has aspirations to expand the scope. Examples of this include: digital screens, apps, and separate websites hosted on non-le.ac.uk domains. 
It should be understood that by participating in this market engagement suppliers are not guaranteed to be shortlisted as part of a The Procurement Act 2023 compliant procurement process as the tender will be advertised in line with the requirements and all bidders will be treated equally. 
Early discussions have indicated that key features should include: 
- Support for personalised content delivery and omnichannel engagement. 
- Integration with systems including Microsoft Dynamics 365 (D365). 
- An intuitive, user-friendly interface to empower content creators and streamline updates. 
- Multi-language functionality to enhance accessibility and global audience engagement. 
- The approach to scalable cloud-managed headless CMS implementation. 
- To ensure integration with the University's existing digital ecosystem, suppliers should outline how their proposed headless CMS solution would connect to and interact with the University's in-house built presentation layer – this is yet to be developed. This should include details on the API capabilities, data delivery mechanisms, and any specific integration tools or approaches that would facilitate efficient content retrieval and rendering within the University's front-end environment. 
The University expects suppliers to provide a brief overview of their system addressing the above bullet points and engage in a Q&A session; suppliers should be aware that if they bid and are shortlisted, they would be expected to give a fuller demo with specific user journeys demonstrated. 
Pricing/Cost Profile 
We are seeking a detailed cost breakdown for your solution to enhance our understanding of the market landscape. Please include: 
Standard product pricing: Clearly outline the base costs associated with your solution. 
Additional consultancy, modules or features: Specify any optional add-ons or bolt-ons, along with their respective costs. 
Contract duration: Provide pricing details for a proposed term of 3 years (optional extensions of 7 x 12 month periods) 
If you offer tiered or usage-based pricing structures, please include these options as well. 
Invitation to Conduct a System Demonstration
Demonstration Details:
Duration: Each demonstration will be allocated a one-hour time slot.
Purpose: This session aims to provide an opportunity for you to showcase a test environment of your system. Please be advised that this is not a sales pitch, and participation does not guarantee any future work or contracts with our organisation.
Action Required:
Kindly respond with the following information:
Preferred Dates and Times: Specify your availability for the week commencing 16 June 2025.
Main Contact Details: Include the name, email address, and phone number of the primary contact person for the demonstration.
Submission Format:
We kindly request that your response be concise and not exceed three A4 pages. This helps maintain a focused and efficient review process.
Please include only appendices that are directly relevant to this request. For instance, pricing information pertinent to the demonstration is acceptable. However, additional materials such as marketing brochures, unrelated product specifications, or extensive company profiles are not required at this stage and will not be reviewed.
Should you have any questions or require further clarification, please do not hesitate to contact us.
Compliance Note:
This demonstration request aligns with the Procurement Act 2023, which encourages preliminary market engagement to better understand available solutions and inform procurement strategies. As per the guidance, such engagements are designed to be transparent and non-committal, ensuring a fair and open procurement process for all potential suppliers. 
We look forward to your response and the opportunity to learn more about your system capabilities.
How to respond:
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/4KN7XD6CA9
ACCESS CODE: 4KN7XD6CA9
Download any documents we have uploaded in Stage 1, then upload the completed documents/complete questionnaire in stage 2 and then submit your response in stage 3.
IMPORTANT NOTICE:
THE DEADLINE FOR THIS ENGAGEMENT IS THE 6TH JUNE 2025. DUE TO ISSUES WITH DELTA, THE DATE HAS INCORRECTLY TRANSFERRED TO THE FIND A TENDER PLATFORM. IGNORE ALL OTHER DATES THAT YOU MAY SEE.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029272-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Jun 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Aug 2025 |
| Award date | Not specified |
| Contract period | 1 Jan 2026 - 1 Jan 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF LEICESTER |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 7RH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 2 Jun 2025 at 15:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/029272-2025
- 28 May 2025 at 09:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/027952-2025
- 23 May 2025 at 15:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/026863-2025
- 21 May 2025 at 11:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/023770-2025
- 20 May 2025 at 15:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/023417-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/029272-2025
  2nd June 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/027952-2025
  28th May 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026863-2025
  23rd May 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/023770-2025
  21st May 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/023417-2025
  20th May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=955295635
- https://www.delta-esourcing.com/respond/4KN7XD6CA9
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05194c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05194c.json.