---
title: "Total Facilities Management"
ocid: "ocds-h6vhtk-05195f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05195f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05195f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05195f.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ESSEX COUNTY COUNCIL"
published: "2025-11-24"
---

# Total Facilities Management

Buyer: ESSEX COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05195f

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## Summary

Essex County Council is currently seeking to procure Total Facilities Management (TFM) services across its locations in the Greater Essex area. This active procurement process, with a substantial contract value of GBP 960,000,000, is currently in the tender stage, utilizing a Competitive Flexible Procedure. The planned service commencement is on 1st April 2027. Key industry categories involved are building installation work, repair and maintenance services, and facilities management services, indicating a focus on both Hard FM and Soft FM services. Interested suppliers have until 8th January 2026 to express their interest, with the Invitation to Tender phase and subsequent negotiations to follow before final contract award planned for 15th October 2026. Initial bidder engagement is already underway, with virtual and in-person events scheduled to support supplier understanding and readiness.

This tender represents a significant opportunity for businesses in the facilities management and construction services sectors. Companies with experience in delivering large-scale services that encompass both technical capacity in facilities management and innovative business services are well-suited to compete. The structured multi-stage approach allows for fair competition, providing numerous touchpoints where bidders can showcase their service quality, financial capacity, and alignment with sustainability goals. Enterprises that excel in offering integrated FM solutions, driving value improvements, and fulfilling sub-contracting and strategic requirements will likely find this a lucrative and growth-enabling contract.

## Notice

Essex County Council ("the Authority") is seeking to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate. Scope of Services including but not limited to: Hard FM & Soft FM Programme Office & Works Business Services Please note the Service Commencement Date is 1st of April 2027.

### Lot Information

Lot 1

Options: The contract includes call-off services under Hard FM, Works, and Business Services. An option has been included to add buildings into scope. An extension option of up to 5 years is included.

Renewal: Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes. In light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period.

### Planning Information

A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below:
First Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.
Following the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.
Second Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.
Third Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.
Fourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.
Fifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.
Sixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.
Summaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/
The registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.
Portal Pro Contract Project DN710367

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/076514-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Nov 2025 |
| Submission deadline | 2 Feb 2026 |
| Future notice date | 6 Oct 2025 |
| Award date | Not specified |
| Contract period | 9 Nov 2026 - 8 Nov 2036 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £800,000,000 |
| Lots value | £800,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ESSEX COUNTY COUNCIL |
| Locality | CHELMSFORD |
| Post town | Chelmsford |
| Postcode | CM1 1QH |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH36 Heart of Essex |
| Local authority | Chelmsford |
| Electoral ward | Moulsham and Central |
| Westminster constituency | Chelmsford |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLH3 Essex, TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50700000 - Repair and maintenance services of building installations
- 79993000 - Building and facilities management services

## Release History

- 24 Nov 2025 at 14:23 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/076514-2025
- 6 Oct 2025 at 09:33 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/062408-2025
- 26 Sep 2025 at 12:56 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/060163-2025
- 26 Sep 2025 at 09:39 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/060013-2025
- 20 May 2025 at 15:21 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/023442-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/076514-2025
  24th November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062408-2025
  6th October 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/060163-2025
  26th September 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/060013-2025
  26th September 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/023442-2025
  20th May 2025 - Pipeline notice on Find a Tender

## Notice URLs

- https://procontract.due-north.com
- https://procontract.due-north.com/
- https://procontract.due-north.com/Login
- https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05195f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05195f.json.