--- title: "Catering purchasing service (including a products management system)" ocid: "ocds-h6vhtk-051a1e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051a1e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051a1e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051a1e.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY OF YORK" published: "2026-05-08" --- # Catering purchasing service (including a products management system) Buyer: UNIVERSITY OF YORK Current stage: Award OCID: ocds-h6vhtk-051a1e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051a1e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-051a1e.json) ## Summary The University of York has completed its procurement process to appoint a supplier for a fully integrated catering purchasing service, including a products management system. This tender occurs under the "services" industry category and covers University of York's various on-campus and off-campus dining outlets located in York, United Kingdom. The contract follows an open procedure and extends from 1st September 2026 to 31st August 2029, with a maximum value of £20 million including VAT if all optional extensions are used. The award, dated 8th April 2026, highlights the University's commitment to adhering to public procurement and financial regulations. This contract presents substantial growth opportunities for businesses involved in catering services, particularly those with expertise in menu and recipe management, inventory, procurement, and financial administration. Enterprises offering industry-specific software packages or consultancy services would be well-suited to meet the contract scope, which includes collaboration from supplier relationship management to annual price reviews. With the involvement of SMEs like Pelican Procurement Services Limited T/A Avendra International, there is a clear opportunity for small and medium enterprises to engage in lucrative, long-term collaborations with a prestigious educational institution. ## Notice The University of York has conducted a tender process to appoint a Supplier for the provision of a fully integrated catering purchasing service (including a products management system). The University has over 10 restaurants and cafes across out campuses that serve a range of food and drink options to staff, students and the general public (https://www.york.ac.uk/eat-drink-shop/eat-drink/outlets/), there are also outlets servicing student accommodation. Most of these outlets are on the two main campuses at Heslington with two off-campus locations at Fairfax House and in the city centre at the Guildhall York. The Supplier is to provide a catering purchasing service (including a products management system) which maximises value for money whilst delivering an integrated, customer-focused service. A catering purchasing service will be provided that covers all stages of the procurement process from defining business needs and developing specifications through to contract and supplier relationship management. The service will cover the above contracting activity and management of suppliers including annual price reviews and adherence to public procurement regulation and University financial regulations. A catering and stock management system is to be provided which includes menu and recipe management, inventory and procurement and financial administration including summary billing. The tender process has concluded, and a Supplier selected to fully deliver the service. For clarity, the total value stated in this notice is an estimate of the maximum value of spend on catering at the University if the full term of the contract including extensions is enacted (PS20,000,000 inc VAT). ### Lot Information Lot 1 Renewal: 3 year initial term + 3 year + 2 year optional extensions ### Planning Information The University of York has issued a market engagement questionnaire to seek feedback from the Catering Purchasing Service and Catering Products Management system market to help it to shape its strategy prior to advertising its tender. The questionnaire can be accessed through the In-tend e-procurement portal on the following link (https://in-tendhost.co.uk/york/aspx/Home) until 17:00 Monday 1st September 2025 The aim of this Preliminary Market Engagement (PME) is twofold, firstly to notify the market of the University's requirements, and for the University to obtain detailed feedback from potential suppliers who can deliver the requirements to the University. The University intends to utilise the information collected from this engagement questionnaire to develop a procurement strategy to take to market to procure and secure a supplier to meet its requirements. It is hoped that shaping and refining the procurement strategy will result in an awareness of the University's requirements within the marketplace, and that early engagement with suppliers will enable the University to achieve its objectives. This engagement process shall therefore be of benefit to both the University and potential bidders. This document asks questions on areas where the University is keen to receive feedback. These are not considered exhaustive, and respondents are invited to raise other areas they believe are relevant. Parties wishing to take part in this engagement process are asked to complete the questionnaire and return by upload to the In-tend e-procurement portal (https://in-tendhost.co.uk/york/aspx/Home) by 17:00 Monday 1st September 2025. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/042312-2026 | | Notice type | UK6 - Contract Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 May 2026 | | Submission deadline | 23 Mar 2026 | | Future notice date | 1 Sep 2025 | | Award date | 7 Apr 2026 | | Contract period | 31 Aug 2026 - 31 Aug 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | £20,000,000 | | Awards value | £20,000,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF YORK | | Locality | YORK | | Post town | York | | Postcode | YO10 5DD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Hull Road | | Westminster constituency | York Central | | Delivery location | TLE21 York | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONAL | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48100000 - Industry specific software package - 79400000 - Business and management consultancy and related services ## Release History - 8 May 2026 at 09:15 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/042312-2026 - 13 Feb 2026 at 10:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013252-2026 - 14 Aug 2025 at 10:29 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048684-2025 - 4 Aug 2025 at 15:15 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/045766-2025 - 4 Aug 2025 at 15:12 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/045764-2025 - 21 May 2025 at 10:08 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/023690-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/042312-2026 8th May 2026 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/013252-2026 13th February 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/048684-2025 14th August 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/045766-2025 4th August 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/045764-2025 4th August 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/023690-2025 21st May 2025 - Pipeline notice on Find a Tender ## Notice URLs - http://www.tuco.ac.uk - http://www.york.ac.uk - https://in-tendhost.co.uk/york/ - https://in-tendhost.co.uk/york/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.york.ac.uk/eat-drink-shop/eat-drink/outlets/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051a1e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051a1e.json.