--- title: "Public Realm" ocid: "ocds-h6vhtk-051b83" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051b83" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051b83.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051b83.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF HAMMERSMITH AND FUHAM" published: "2025-10-27" --- # Public Realm Buyer: LONDON BOROUGH OF HAMMERSMITH AND FUHAM Current stage: Tender OCID: ocds-h6vhtk-051b83 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051b83) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-051b83.json) ## Summary The London Borough of Hammersmith and Fulham is undertaking a procurement process entitled "Public Realm," classified under the "works" category. The procurement, initiated on 27th October 2025, is in the "tender" stage and is governed by the Procurement Act 2023. The procurement process is divided into five lots covering various maintenance and construction services, including paving, street lighting, and grounds maintenance. This selective procurement utilises a Competitive Flexible Procedure, with the deadline for expressing interest set for 26th November 2025 and the enquiry period concluding on 17th November 2025. The main geographical location is London, specifically the UKI33 region, with contracts expected to commence from October 2026, each having a base duration of seven years and possible extension of up to an additional three years. This tender represents a substantial opportunity for companies specialising in construction, maintenance, and related services, with an overall project value estimated at approximately £453.6 million. Businesses experienced in paving, asphalt technology, street lighting, and various maintenance forms are particularly well-suited to bid for these contracts. By securing one or more of these contracts, companies can achieve significant growth and establish long-term partnerships with a strategic buyer in the public sector. Moreover, the diversity of lots provides opportunities for different scales of operation, from SMEs to larger corporations, to find suitable roles within this comprehensive public procurement initiative. ## Notice The Council's detailed requirements for the Supplies, Services, and/or Works are set out in the suite of Specification documents relevant to the specific Lots, which can be accessed on the Council's eProcurement portal, and applicable details across all other documents which form the Procurement Document Suite. The Council is conducting this procurement under the Procurement Act 2023 (UKPGA 2023/54), using the Competitive Flexible Procedure to identify the Supplier(s) for the Supplies, Services, and/or Works. No information in this document is, or should be relied upon as, an undertaking or representation as to the Council's ultimate decision as to whether it will award the proposed Contract(s) in relation to the Supplies, Services, and/or Works. Potential Suppliers participate in this procurement process at their own risk. The Council shall not accept liability nor provide any reimbursement for any costs or losses incurred by a Potential Supplier in relation to their participation in this procurement process, nor for any cancellation or amendment to this procurement process. The procurement is for 5 Lots and 6 Contracts as set out below: Lot A: Paving, Asphalt and Road Markings (Planned and Reactive Maintenance), Winter maintenance and Bridge Inspection and Maintenance (1 (one) Contract) Lot B: Street lighting and signs (Planned and Reactive Maintenance) (1 (one) Contract) Lot C: Highways Drainage (Gully cleansing and gully repairs) (1 (one) Contract) Lot D: Projects (2 (two) Contracts) Lot E: Grounds Maintenance (1 (one) Contract) The Council therefore intends to enter into 1 Contract with a single Supplier for each of Lots A, B, C, and E. For Lot D the Council intends to enter into 2 Contracts with each of the first and second placed Potential Suppliers for that Lot. The first placed Potential Supplier will be awarded the Main Contract, and the second placed Potential Supplier will be awarded the Back Up Contract. The Lot D Back Up Supplier is not guaranteed any volume of work under the Back Up Lot D Contract. The Council may engage the Back Up Lot D Supplier to support the Main Contract Supplier up to an initial allocation of 10% of the value of the Main Lot D Contract, with the option to increase this to 20%, to be applied on the basis of project type and/or project value and/or project urgency, at the Council's absolute discretion. If the Main Lot D Supplier is unable to continue to deliver the Main Lot D Contract for any reason, including but not limited to termination, insolvency, or poor performance, the Council reserves the right to award the Main Lot D Contract to the Back Up Lot D Supplier for the remainder of its term, (including any extension exercised by the Council), rather than re-procuring the Lot D Contract. This transfer option is wholly at the Council's discretion. In any event once the Council issues a purchase order to the Back Up Supplier for a required output, the Back Up Supplier will undertake the work item assigned to them, from the point of instruction through to completion. The anticipated Contract Start Date for each Contract is set out in the Procurement Timetable published on the Council's eProcurement portal. The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. For the avoidance of doubt, Potential Suppliers should be aware that following award of the Contracts should the successful Supplier(s) subsequently find that their tendered solution and/or price is not accurate and/or sustainable then the successful Supplier(s) will not be permitted to amend their price offer to require any further monies associated with the full provision of the Supplies, Services, and/or Works. ### Lot Information LOT A: Paving, Asphalt and Road Markings (Planned and Reactive Maintenance), Winter maintenance and Bridge Inspection and Maintenance Paving, Asphalt and Road Markings (Planned and Reactive Maintenance), Winter maintenance and Bridge Inspection and Maintenance for the council's Public Realm requirement Options: The Council has considered paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risk risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out below. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement. (In the event that it does so, all Potential Suppliers will be notified). It should also be noted that there may be further risks identified within the Contract term which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks which may Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks which may arise and require a Contract Modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), other than paragraph 5. Weather related issues; Areas more prone to flooding that might require additional Supplies, Services, and/or Works; Any matters discovered during inspection which may require action to address; Discovery of subterranean void areas and any materials therein; Any changes in legislation which are specific to the Supplies, Services; and/or Works; Discovering human remains; Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope Renewal: The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. LOT B: Street lighting and signs (Planned and Reactive Maintenance) Street lighting and signs (Planned and Reactive Maintenance) for the council's Public Realm requirement Options: The Council has considered paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risk risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out below. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement. (In the event that it does so, all Potential Suppliers will be notified). It should also be noted that there may be further risks identified within the Contract term which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks which may Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks which may arise and require a Contract Modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), other than paragraph 5. Weather related issues; Areas more prone to flooding that might require additional Supplies, Services, and/or Works; Any matters discovered during inspection which may require action to address; Discovery of subterranean void areas and any materials therein; Any changes in legislation which are specific to the Supplies, Services; and/or Works; Discovering human remains; Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope Renewal: The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. LOT C: Highways Drainage (Gully cleansing and gully repairs) Highways Drainage (Gully cleansing and gully repairs) for the council's Public Realm requirement Options: The Council has considered paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risk risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out below. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement. (In the event that it does so, all Potential Suppliers will be notified). It should also be noted that there may be further risks identified within the Contract term which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks which may Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks which may arise and require a Contract Modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), other than paragraph 5. Weather related issues; Areas more prone to flooding that might require additional Supplies, Services, and/or Works; Any matters discovered during inspection which may require action to address; Discovery of subterranean void areas and any materials therein; Any changes in legislation which are specific to the Supplies, Services; and/or Works; Discovering human remains; Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope Renewal: The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. LOT D: Projects Projects for the council's Public Realm requirement Options: The Council has considered paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risk risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out below. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement. (In the event that it does so, all Potential Suppliers will be notified). It should also be noted that there may be further risks identified within the Contract term which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks which may Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks which may arise and require a Contract Modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), other than paragraph 5. Weather related issues; Areas more prone to flooding that might require additional Supplies, Services, and/or Works; Any matters discovered during inspection which may require action to address; Discovery of subterranean void areas and any materials therein; Any changes in legislation which are specific to the Supplies, Services; and/or Works; Discovering human remains; Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope; and/or Transfer for the Lot D Contract from the Main Supplier to the Back Up Supplier. Renewal: The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. LOT E: Grounds Maintenance Grounds Maintenance for the council's Public Realm requirement Options: The Council has considered paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5 (Materialisation of Known Risks) of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risk risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out below. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement. (In the event that it does so, all Potential Suppliers will be notified). It should also be noted that there may be further risks identified within the Contract term which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks which may Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks which may arise and require a Contract Modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), other than paragraph 5. Weather related issues; Areas more prone to flooding that might require additional Supplies, Services, and/or Works; Any matters discovered during inspection which may require action to address; Discovery of subterranean void areas and any materials therein; Any changes in legislation which are specific to the Supplies, Services; and/or Works; Discovering human remains; Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope Renewal: The anticipated duration for each Contract is 7 (seven) years with an ability for the Council to extend the Contract(s), up to a maximum total extension period of 3 (years) (36 months). Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/068735-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Oct 2025 | | Submission deadline | 17 Nov 2025 | | Future notice date | 3 Dec 2025 | | Award date | Not specified | | Contract period | 1 Feb 2027 - 31 Jan 2034 | | Recurrence | 2035-10-27 | ## Values | Field | Value | | --- | --- | | Tender value | £453,600,000 | | Lots value | £453,600,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF HAMMERSMITH AND FUHAM | | Locality | LONDON | | Post town | West London | | Postcode | W6 9JU | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham | | Local authority | Hammersmith and Fulham | | Electoral ward | Hammersmith Broadway | | Westminster constituency | Hammersmith and Chiswick | | Delivery location | TLI33 Kensington & Chelsea and Hammersmith & Fulham | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories - 43 - Machinery for mining, quarrying, construction equipment - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 50 - Repair and maintenance services - 60 - Transport services (excl. Waste transport) - 71 - Architectural, construction, engineering and inspection services - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 09332000 - Solar installation - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 34000000 - Transport equipment and auxiliary products to transportation - 37500000 - Games and toys; fairground amusements - 43000000 - Machinery for mining, quarrying, construction equipment - 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45000000 - Construction work - 50000000 - Repair and maintenance services - 60000000 - Transport services (excl. Waste transport) - 71000000 - Architectural, construction, engineering and inspection services - 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 90000000 - Sewage, refuse, cleaning and environmental services ## Release History - 27 Oct 2025 at 17:24 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/068735-2025 - 22 May 2025 at 12:36 - PlanningUpdate - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/024826-2025 - 21 May 2025 at 14:31 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/024136-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/068735-2025 27th October 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/024826-2025 22nd May 2025 - Pipeline notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/024136-2025 21st May 2025 - Pipeline notice on Find a Tender ## Notice URLs - http://www.capitalesourcing.com - https://www.capitalesourcing.com - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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