---
title: "Student Record System"
ocid: "ocds-h6vhtk-051cee"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051cee"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051cee.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051cee.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CARDIFF METROPOLITAN UNIVERSITY"
published: "2025-09-18"
---

# Student Record System

Buyer: CARDIFF METROPOLITAN UNIVERSITY  
Current stage: Planning  
OCID: ocds-h6vhtk-051cee

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## Summary

Cardiff Metropolitan University has planned a procurement process for the acquisition of a new Student Record System (SRS), aimed at enhancing its educational software capabilities. The procurement process is currently in the planning stage, with a focus on preliminary market engagement (PME) as of 2025-09-18. Located at the Llandaff campus in Cardiff, the university operates under the Welsh devolved regulations. The PME involves a brief questionnaire due by 9:00 AM on 1st October 2025, followed by virtual sessions for shortlisted suppliers in the week commencing 6th October. The overall procurement is classified under educational software with an expected gross value of £1.44 million and a contract period extending from July 2028 to June 2033, with possibilities for renewal.

This tender represents a significant opportunity for businesses involved in educational software solutions and information systems to partner with a prominent educational institution. Companies that specialise in developing innovative software packages and have experience working with public authorities, especially within the UK, are well-positioned to compete. The opportunity presents not only a substantial contract but also the potential for long-term growth through collaborations with Cardiff Metropolitan University. Small and medium enterprises (SMEs) with the capability to provide comprehensive student record management solutions are particularly encouraged to engage in the PME process to explore this promising business growth avenue.

## Notice

The university wishes to undertake pre-market engagement for the future procurement of new student record system (SRS).

### Planning Information

Documentation for this PME is available on the university's e-tender platform Intend at the link below
https://in-tendhost.co.uk/cardiffmet/aspx/Home
Please register on this site, which is free of charge and access the SRS project tender. This is available in Tenders, Forthcoming or Current, please Express and Interest and access the PME document and questionnaire.
The PME is in the form of two stages, stage 1 a brief questionnaire, with a return deadline of 09:00 hours on the 1st October 2025 followed by virtual one to one sessions with a maximum number of 5 suppliers. The one to one sessions will be held week commencing the 6th October. More information is available in the PME documentation available in Intend.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/057620-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | 24 Nov 2025 |
| Award date | Not specified |
| Contract period | 30 Jun 2028 - 30 Jun 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF METROPOLITAN UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF5 2YB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Llandaff |
| Westminster constituency | Cardiff West |
| Delivery location | TLL Wales, TLL2 East Wales |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 18 Sep 2025 at 10:13 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/057620-2025
- 22 May 2025 at 09:40 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/024574-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/057620-2025
  18th September 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/024574-2025
  22nd May 2025 - Pipeline notice on Find a Tender

## Notice URLs

- http://www.cardiffmet.ac.uk/procurement/
- https://in-tendhost.co.uk/cardiffmet/aspx/Home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051cee. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051cee.json.