---
title: "Canvass Printing"
ocid: "ocds-h6vhtk-051e5a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051e5a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051e5a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051e5a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TENDRING DISTRICT COUNCIL"
published: "2025-08-05"
---

# Canvass Printing

Buyer: TENDRING DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-051e5a

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## Summary

The procurement process conducted by Tendring District Council, titled "Canvass Printing," falls under the printing and related administrative services industry category. Located in Clacton-on-Sea, the Council initiated an open procurement procedure aiming to secure services for annual canvass printing and mailing. The contract, awarded on 5 August 2025, involves services to be delivered throughout the District of Tendring. The procurement process started with the tender notice published on 22 May 2025, followed by the award notice on 27 June 2025. The active contract awarded to SCIPRINT LIMITED commenced on 5 August 2025 and is set to run until 16 July 2028, with the option to extend up to 2032, accommodating potential local government reorganisation impacts in Essex.

This tender offers significant business growth opportunities, especially for companies specialising in printing and mailing services. With the requirement to process and mail approximately 80,000 properties within the district, businesses adept in handling large-scale printing operations are encouraged to compete. The contract suits SMEs, as reflected in the interest shown with eight out of nine final bids coming from such enterprises. Businesses that can demonstrate technical service delivery, security, scalability, and effective communication are well-positioned to benefit from this scope, potentially driving expansion as the contract may adapt in response to structural changes within local governance. This creates an attractive prospect for companies seeking to leverage their expertise in administrative and mailing functions to engage with public sector entities like Tendring District Council.

## Notice

1. Introduction 1.1. The Electoral Registration Officer is required to complete and annual canvass of all households within the district. Part of this process requires sending a communication to each household with follow up communications to non-responding properties. This specification seeks to outline the printing and postage requirements for that process and to obtain costings for these requirements. 2. Background Electoral Registration Officer: shall have the meaning given in section 8 of the Representation of the People Act 1983 in so far as it relates to the District of Tendring. 2.1. The Authority provides resources to the Electoral Registration Officer for the District to enable them to perform their statutory functions. These resources include Canvass Print Services in which the data of those included on the electoral register are processed. 2.2. Due to the volume of forms required to complete this process it is not viable to complete in house. 2.3. The annual canvass must conclude by 1 December each year but can begin as early as June. 2.4. Data required to populate the items to be printed will be exported directly from the Electoral Management System. 2.5. No expected significant changes in the format of the annual canvass for the duration of the contract term. 2.6. Canvass is time sensitive with several deadlines that impact on other canvass activities. The supplier of print and post services will need to have sight of the pending and future deadlines so that any alterations to the timetable are agreed in advance and sufficiently adjusted throughout the canvass period. 3. Scope The government's English Devolution White Paper, Power and Partnership: Foundations for Growth, published on 16 December 2024, states that the government wants all remaining two-tier areas in England to be eventually restructured into single-tier unitary authorities and is termed Local Government Reorganisation (LGR). This reorganisation is part of a broader devolution strategy to simplify local government structures, save public funds, and improve local accountability. LGR will impact the County of Essex as it currently operates a two-tier Local Government structure. It is anticipated, that during the life of this contract/framework, the LGR process will commence and/or progress potentially impacting this contract/framework. Impacts may include, but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, and/or changes to the scope of the nature of goods/services/works required. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included. The scale and exact timing of the changes are unknown at this point, but it is known that LGR will impact the County of Essex. All suppliers who work with the Authority need to be aware and where possible, work with the Authority to adapt to any changes/modifications as required to ensure smooth transition and continuity of services. 3.1. To provide print and post services to as part of the annual canvass of electors. 3.2. Produce three different A4 double sided letters on two different coloured papers. Each to include one A5 colour leaflet and outer envelope. To post these items at three intervals to maximise potential savings. To produce one A3 letter with A5 leaflet, outer envelope and a Business Response Envelope and return to the council to distribute. To produce one A4 letter with outer envelope and post. 3.3. Produce the following letters - Approximately: * 56,000 type A(A4 on coloured paper with A5 leaflet and outer envelope to be posted) * 17,000 type B (A4 on white paper with A5 leaflet and outer envelope to be posted) * 12,000 type BR (A4 on white paper with A5 leaflet and outer envelope to be posted) * 7,000 type C (A3 on white paper with A5 leaflet, outer envelope and business response envelope to be delivered to the council) * 10,000 Type D - empty property letters (A4 on white paper with outer envelope) 3.4. Must be able to receive data in CSV format and provide proofs in easily readable format or else on a portal accessible by Tendring District Council. 3.5. To incorporate all of the District of Tendring (approximately 80,000 properties). 3.6. Initial contract 3 years with option to extend for three years in yearly intervals. 3.7. Possible reduction or increase to the overall number of communications produced.

### Lot Information

Lot 1

Renewal: 3 year initial term with the option to extend for a further 4 years in 1 year increments.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/046164-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Aug 2025 |
| Submission deadline | 17 Jun 2025 |
| Future notice date | Not specified |
| Award date | 26 Jun 2025 |
| Contract period | 4 Aug 2025 - 16 Jul 2028 |
| Recurrence | 2032-03-31 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | £700,000 |
| Awards value | £600,000 |
| Contracts value | £600,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TENDRING DISTRICT COUNCIL |
| Additional buyers | ESSEX COUNTY COUNCIL |
| Locality | CLACTON-ON-SEA |
| Post town | Colchester |
| Postcode | CO15 1SE |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH36 Heart of Essex |
| Local authority | Chelmsford |
| Electoral ward | Moulsham and Central |
| Westminster constituency | Chelmsford |
| Delivery location | TLH3 Essex |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SCIPRINT |

## CPV Codes

### Divisions

- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 75112000 - Administrative services for business operations
- 79571000 - Mailing services
- 79800000 - Printing and related services

## Release History

- 5 Aug 2025 at 13:22 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/046164-2025
- 27 Jun 2025 at 11:36 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/035754-2025
- 22 May 2025 at 13:48 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025032-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/046164-2025
  5th August 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/035754-2025
  27th June 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/025032-2025
  22nd May 2025 - Tender notice on Find a Tender
- https://procontract.due-north.com/Advert?advertId=7847c28e-6f32-f011-8136-005056b64545
  All tenders are to be submitted via Pro Contract. It is free to register and use Pro Contract. All documents can be found with the link provided. All questions must be submitted via the Pro Contract messaging function.

## Notice URLs

- http://www.sciprint.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051e5a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051e5a.json.