--- title: "GFRS Procurement of a Rota Management and Payroll system" ocid: "ocds-h6vhtk-051ecb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051ecb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-051ecb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-051ecb.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "GLOUCESTERSHIRE COUNTY COUNCIL" published: "2025-05-22" --- # GFRS Procurement of a Rota Management and Payroll system Buyer: GLOUCESTERSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-051ecb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051ecb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-051ecb.json) ## Summary Gloucestershire County Council is currently in the planning stage of a procurement process for a rota management and payroll system. This initiative falls within the services industry category, with a focus on IT consulting, software development, and scheduling and productivity software. Interested suppliers are invited to submit their expressions of interest and requests for information (RFI) by the deadline of 6th June 2025. The procurement process is being conducted under the legal framework of UKPGA 2023/54, and it aims to replace the existing systems in use by the Gloucestershire Fire and Rescue Service (GFRS) with either a standalone solution or a combination of modules. The service location is designated as UKK13, which covers Gloucestershire within the United Kingdom. This tender represents a substantial opportunity for businesses specialising in IT services, software development, and system integration. Given the scope and complexity involved in replacing and upgrading existing systems, businesses that are capable of offering comprehensive solutions, particularly those focusing on scheduling and productivity software, will be well-positioned to compete. Small and medium enterprises (SMEs), as well as organisations focused on social initiatives (VCSEs), are encouraged to participate, potentially fostering business growth through the development and implementation of efficient and scalable systems within a public authority setting. The demand for a consolidated system presents an opportunity for vendors to showcase their latest technology solutions and capabilities in enhancing organisational productivity and workforce management. ## Notice GFRS is seeking information from potential suppliers of rota management and payroll systems, to gather information about products and services. We are conducting this exercise as the service is keen to assess available solutions and better understand the capabilities of potential vendors. This Request for Information (RFI) seeks information relating to the procurement of a system, or combination, of systems, as detailed below. -a single employee payments and Duties solution that replaces all systems currently in use by GFRS. -a combination of modules that provides a payments and Duties solution that replaces all systems currently in use by GFRS. ### Planning Information GFRS is seeking information from potential suppliers of rota management and payroll systems, to gather information about products and services. We are conducting this exercise as the service is keen to assess available solutions and better understand the capabilities of potential vendors. Expressions of interest and submission of RFI are sought via Procontract - https://procontract.due-north.com/Advert?advertId=3494e9c3-9f31-f011-8136-005056b64545 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/025169-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 May 2025 | | Submission deadline | Not specified | | Future notice date | 6 Jun 2025 | | Award date | Not specified | | Contract period | 1 Mar 2026 - 28 Feb 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL | | Locality | GLOUCESTER | | Post town | Gloucester | | Postcode | GL1 2TG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Gloucester | | Electoral ward | Westgate | | Westminster constituency | Gloucester | | Delivery location | TLK13 Gloucestershire CC | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48330000 - Scheduling and productivity software package - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 22 May 2025 at 14:48 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/025169-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/025169-2025 22nd May 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Advert?advertId=3494e9c3-9f31-f011-8136-005056b64545 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-051ecb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-051ecb.json.