---
title: "RBWM Grounds Maintenance Services"
ocid: "ocds-h6vhtk-05202a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05202a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05202a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05202a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ROYAL BOROUGH OF WINDSOR & MAIDENHEAD"
published: "2025-10-29"
---

# RBWM Grounds Maintenance Services

Buyer: ROYAL BOROUGH OF WINDSOR & MAIDENHEAD  
Current stage: Tender  
OCID: ocds-h6vhtk-05202a

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## Summary

The Royal Borough of Windsor & Maidenhead recently cancelled the tender process titled "RBWM Grounds Maintenance Services" due to feedback from the market regarding financial viability. Initially prompted by a tender notice on 3rd July 2025, this planned procurement falls within the services category, specifically aimed at grounds maintenance, covering locations in the UKJ11 region. The decision on 29th October 2025 to terminate this process was made with the intention to re-run the tender with an expanded financial framework. This procurement involved a competitive flexible procedure, resembling the 'restricted' procedure of the previous regulatory regime, and allowed electronic submissions in English.

This tender presents potential opportunities for businesses specialising in grounds maintenance services, particularly those capable of demonstrating robust technical standing and competitive pricing. The procurement process comprised a two-stage approach, starting with a Participation Stage that depends on legal, financial, and technical metrics, followed by a Tender Stage focusing on technical and commercial propositions. With a gross value estimation of over £34 million and possible contract extensions, the opportunity is optimally suited for SMEs and larger firms seeking to enhance their portfolio within the public sector. Stakeholders should anticipate a reissue of the tender, allowing interested parties another chance to engage and leverage market feedback to secure this comprehensive grounds maintenance contract.

## Notice

RBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract.

### Lot Information

Lot 1

Options: The advertised value comprises the fixed amount (PS1,879,570 per annum (+ VAT) for the core services) and the known amount in respect of the first option. Without prejudice to the Authority's broader rights under the Procurement Act 2023, the Authority has the following options, created in reliance on s.74 and Sch.8(1) of the Procurement Act 2023. Discretionary: PS15,000 has been deducted from the originally envisaged budget owing to uncertainty around a Maidenhead project. In the event that this project is retained by RBWM, the Authority reserves the right to increase the financial envelope by an amount between PS15,000 - PS45,000 per annum (with allowances for inflation in accordance with Annex C) to support the project. In the event that it is not retained by RBWM, the Authority reserves the right to utilise this funding to top-up existing Services. This shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage. Discretionary: the Authority may have grounds maintenance requirements for Authority flooding and drainage features. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage. Discretionary: Annexes B.1 and B.2 at the time of publishing this tender exclude the geography of Cookham. In the event this geography re-enters the scope of this Contract, the Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage. Discretionary: the Authority is proposing a 5+5+5 years Contract term and it is anticipated that the Authority may acquire new estates or land throughout this term or, otherwise, existing estates or land that have become the responsibility of the Authority. Some of these acquisitions may be significant in nature and, as such, may require significant financial increases; however, the Authority does not guarantee that these acquisitions will take place. These acquisitions may require grounds maintenance services and may be incorporated into the Contract. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) and increases shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage. Discretionary: the Authority may, from time to time, have exceptional ad-hoc requirements pertaining to ceremonial events (e.g. state visits, funerals, weddings) and extreme weather events. These events may require grounds maintenance Services. The Authority cannot enumerate in advance an exhaustive list of events of this nature. The Authority may, in the first instance, re-direct the Candidate's resources. However, where required, the Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage. Discretionary: the Authority may, from time to time, be in receipt of external funding (e.g. grant funding) that could be used to enhance the Services. The Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Candidate's pricing schedule submission at substantive tender stage.

Renewal: 5+5+5

### Planning Information

Substantive engagement took place in December 2024 and January 2025. A PIN (as it was published pre-Feb 2025) was published in December to advertise this.
RBWM wishes to hold an informal Q&A session on 27/06 (12:30 - 1pm). This will be an opportunity for suppliers to ask any final questions prior to the tender being launched. No slides will be prepared. 
To register, please see the registration link here: https://events.teams.microsoft.com/event/46997500-c46d-438f-9250-071b2ef71a01@da6ec132-9c96-4152-9258-cb3819973491.
If there are any issues with this link, please contact: 
joey.stanford@RBWM.gov.uk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/069411-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Oct 2025 |
| Submission deadline | 17 Jul 2025 |
| Future notice date | 30 Jun 2025 |
| Award date | Not specified |
| Contract period | 31 Mar 2026 - 30 Sep 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £28,418,550 |
| Lots value | £28,418,550 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOROUGH OF WINDSOR & MAIDENHEAD |
| Additional buyers | Missing |
| Locality | MAIDENHEAD |
| Post town | Slough |
| Postcode | SL6 1RF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ15 Berkshire East |
| Local authority | Windsor and Maidenhead |
| Electoral ward | St Mary's |
| Westminster constituency | Maidenhead |
| Delivery location | TLJ1 Berkshire, Buckinghamshire and Oxfordshire, TLJ11 Berkshire |

## CPV Codes

### Divisions

- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

### Codes

- 77314000 - Grounds maintenance services

## Release History

- 29 Oct 2025 at 14:08 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/069411-2025
- 3 Jul 2025 at 13:31 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037147-2025
- 20 Jun 2025 at 10:09 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/033994-2025
- 23 May 2025 at 08:49 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/025604-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/069411-2025
  29th October 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/037147-2025
  3rd July 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/033994-2025
  20th June 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/025604-2025
  23rd May 2025 - Pipeline notice on Find a Tender
- https://public.bravosolution.co.uk/esop/guest/login.do
  Suppliers will need to register for access to the Jaggaer platform.

## Notice URLs

- https://events.teams.microsoft.com/event/46997500-c46d-438f-9250-071b2ef71a01@da6ec132-9c96-4152-9258-cb3819973491
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05202a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05202a.json.