---
title: "Elections and Registration Services"
ocid: "ocds-h6vhtk-052302"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052302"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052302.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052302.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2026-03-11"
---

# Elections and Registration Services

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-052302

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## Summary

Birmingham City Council has initiated a comprehensive framework agreement for "Elections and Registration Services" to manage electoral processes across Birmingham. This procurement, which commenced on 27th January 2026 and will run for four years, consists of two primary lots: Lot 1 for a managed postal vote service and Lot 2 for statutory election and registration printing services. This project aims to serve over 750,000 electors and covers citywide elections, ward-by-elections, and neighbourhood planning referendums, excluding BID Ballots or non-binding local referendums. Using an open procedure, the procurement targets services in the postal and printing categories, with significant mailings expected, especially during the annual canvass campaign between August and November. The Council, based in Birmingham, UK (region UKG31), is facilitating this tender through its e-tendering system. The framework aims to enhance voting access and ensure secure and trusted election outcomes through effective service delivery.

This tender provides substantial opportunities for businesses specialising in electoral services and printing. The split into two lots allows for companies with expertise in either postal services or printing solutions to engage, enabling both small-to-medium enterprises (SMEs) and large organisations to contribute to Birmingham's electoral services. Companies like Idox Software Ltd and Civica Election Services Ltd, both awarded contracts, demonstrate the potential for growth through active participation in public sector projects. The procurement process prioritises quality, social value, and price, making it an appealing prospect for experienced firms aiming to expand their portfolio in public authority sectors, particularly those located or with capability in the UK. This framework agreement is particularly attractive to businesses that specialise in secure mailing systems or are adept in high-volume printing, offering a stable opportunity for long-term partnership with Birmingham City Council.

## Notice

Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services. Birmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums. The contract would also cover the provision of statutory forms relating to Electoral Registration - including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November). The framework agreement being procured have been split into 2 Lots, as follows. * Lot 1: A managed postal vote service to handle returned postal votes during elections. * Lot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out: * Ensuring all citizens have the opportunity to vote. * Empowering citizens to make their voices heard * Guaranteeing voting access for all eligible citizens * Increasing resident engagement in statutory processes * Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation The framework agreement will commence on 27th January 2026 and will be in place for a period of 4 years. (Unless terminated under the terms and conditions of the contract)

### Lot Information

A managed postal vote service to handle returned postal votes during elections.

A managed postal vote service to handle returned postal votes during elections. (Electors have the choice to vote by post at any election, and there is very specific legislation around what a postal vote must include, and how it needs to be handled when it is returned by the elector to ensure that it is only included in the counting of the votes if it is valid).

Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms

Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The Council is seeking a supplier who specialises and has experience in providing all services related to the provision of election printing, including the provision of poll cards, ballot papers, postal voting packs, and associated services including pack assembling and mailing solutions. This includes printing forms for electoral registration - including Invitations to Register and Canvass Communications.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/021800-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Mar 2026 |
| Submission deadline | 29 Sep 2025 |
| Future notice date | 1 Jul 2025 |
| Award date | 26 Nov 2025 |
| Contract period | 27 Jan 2026 - 26 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,000,000 |
| Lots value | £4,000,000 |
| Awards value | £4,000,000 |
| Contracts value | £4,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B1 1BB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG31 Birmingham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CIVICA ELECTION SERVICES; IDOX SOFTWARE |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 60 - Transport services (excl. Waste transport)
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 22821000 - Electoral forms
- 30199700 - Printed stationery except forms
- 60411000 - Scheduled airmail transport services
- 64110000 - Postal services
- 64112000 - Postal services related to letters
- 79571000 - Mailing services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services

## Release History

- 11 Mar 2026 at 14:03 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/021800-2026
- 27 Nov 2025 at 12:34 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/077651-2025
- 3 Sep 2025 at 13:54 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/053598-2025
- 3 Sep 2025 at 13:31 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/053579-2025
- 23 May 2025 at 13:18 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/026479-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/021800-2026
  11th March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/077651-2025
  27th November 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/053598-2025
  3rd September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/053579-2025
  3rd September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026479-2025
  23rd May 2025 - Pipeline notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/birminghamcc/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052302. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052302.json.