---
title: "Licenced case management system"
ocid: "ocds-h6vhtk-0523d7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523d7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523d7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523d7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR SURREY"
published: "2025-05-23"
---

# Licenced case management system

Buyer: THE POLICE AND CRIME COMMISSIONER FOR SURREY  
Current stage: Award  
OCID: ocds-h6vhtk-0523d7

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## Summary

The procurement process for a licenced case management system was undertaken by The Police and Crime Commissioner for Surrey, located in Guildford, in the UKJ region. This contract is within the services industry category, specifically system maintenance services. The procurement method used was limited, involving an award procedure without prior publication of a call for competition due to the system's proprietary nature. The process has now reached the award and contract stage with the key contract being signed on 4th April 2025. The main rationale was to continue supporting the Digital Forensic team with the system until transitioning to an alternative option in two to three years.

This tender presents growth opportunities for businesses specialised in digital forensic technology and system maintenance services. Companies with capabilities in supporting proprietary systems and working within the constraints of limited competition procurement would be especially well-suited to engage with such contracts. The awarded supplier for this process was INTAFORENSICS LTD, indicating that small to medium enterprises (SMEs) with established relations and niche expertise can successfully secure contracts in this sector.

## Notice

Case management system used by the Digital Forensic team

### Lot Information

Lot 1

Case management system used by the Digital Forensic team

### Procurement Information

The system has been used by the Digital Forensics Team since 2016 to transform the way they work and achieve accreditation for their operational activity set by the Forensic Science Regulator. Licences for the system can only be purchased from the supplier, as they developed and own the system. The two-to-three-year goal is to switch over to NICHE, but this is not an option at present.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026747-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £18,212 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR SURREY |
| Locality | GUILDFORD |
| Post town | Guildford |
| Postcode | GU3 1YJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INTAFORENSICS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50324100 - System maintenance services

## Release History

- 23 May 2025 at 14:31 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026747-2025

## Notice URLs

- http://www.surrey.police.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523d7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0523d7.json.