--- title: "Leisure Management System" ocid: "ocds-h6vhtk-0523de" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523de" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523de.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523de.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE NORTH YORKSHIRE COUNCIL" published: "2026-05-11" --- # Leisure Management System Buyer: THE NORTH YORKSHIRE COUNCIL Current stage: Award OCID: ocds-h6vhtk-0523de [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523de) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0523de.json) ## Summary The North Yorkshire Council has completed the procurement process for a Leisure Management System, awarding the contract to Gladstone MRM Limited. The procurement was conducted through an open procedure, with the process being covered under the UKPGA legal framework 2023/54. The contract is valued at approximately £2,600,000 and will span 3 years and 7 months, with a potential extension of 2 x 2 years, starting from 20th April 2026. The service falls under the IT services industry category and is intended for delivery in the United Kingdom, specifically in the region UKE22. The award was finalised on 24th December 2025, and the contract was signed on 20th April 2026. This contract presents significant opportunities for SMEs specialising in IT services, particularly those with expertise in consulting, software development, and internet support. With its substantial value and scope for multiple years, the leisure management system project allows businesses to not only expand their portfolio but also demonstrate their capabilities in managing complex IT infrastructures. Businesses that can provide robust, adaptable solutions and are adept at managing IT services in the public sector will be well-suited to participate in similar future procurements. The option for additional purchases throughout the contract duration further opens up avenues for sustained growth and collaboration. ## Notice The Authority wishes to invite Suppliers to tender for a Leisure Management System. The contract is for a period of 3 years 7 months with the optional extension of 2 x 2 years. ### Lot Information Lot 1 Options: The buyer reserves the right for additional purchases, described here, from the contractor: Additional licences may be purchased throughout the contract length. Renewal: Option to extend 2 x 24 months 25 August 2029 - 24 August 2031 25 August 2031 - 24 August 2033 ### Planning Information The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for the procurement of a Leisure Management System. The Authority intends to use information gained from the market to inform future procurement options. This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in November 2024. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/043144-2026 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 11 May 2026 | | Submission deadline | 24 Oct 2025 | | Future notice date | 2 Sep 2025 | | Award date | 24 Dec 2025 | | Contract period | 20 Apr 2026 - 24 Aug 2029 | | Recurrence | 2032-01-05 | ## Values | Field | Value | | --- | --- | | Tender value | £2,166,666 | | Lots value | £2,166,666 | | Awards value | £2,166,666 | | Contracts value | £2,166,666 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE NORTH YORKSHIRE COUNCIL | | Locality | NORTHALLERTON | | Post town | Darlington | | Postcode | DL7 8AD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE22 North Yorkshire | | Local authority | North Yorkshire | | Electoral ward | Romanby | | Westminster constituency | Richmond and Northallerton | | Delivery location | TLE2 North Yorkshire | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GLADSTONE MRM | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 11 May 2026 at 14:59 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/043144-2026 - 24 Dec 2025 at 11:53 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/086119-2025 - 30 Sep 2025 at 10:15 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/060790-2025 - 4 Sep 2025 at 14:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/054013-2025 - 28 Aug 2025 at 13:17 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/052011-2025 - 23 May 2025 at 14:32 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/026755-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/043144-2026 11th May 2026 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/086119-2025 24th December 2025 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/060790-2025 30th September 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/054013-2025 4th September 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/052011-2025 28th August 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/026755-2025 23rd May 2025 - Pipeline notice on Find a Tender ## Notice URLs - http://www.gladstonesoftware.co.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97246&B= - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.northyorks.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523de. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0523de.json.