---
title: "Provision of a Human Resource System & Duties Management System"
ocid: "ocds-h6vhtk-0523fd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523fd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523fd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0523fd.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE"
published: "2026-04-16"
---

# Provision of a Human Resource System & Duties Management System

Buyer: THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-0523fd

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## Summary

The Police and Crime Commissioner for Warwickshire has concluded the procurement process for a Human Resources System and Duties Management System, which will serve Warwickshire Police. The contracting authority awarded contracts for two distinct lots: Lot 1 for a Human Resources Management System and Lot 2 for a Duties Management System. These systems encompass comprehensive functionalities such as shift planning, rostering, HR training administration, and integration with Microsoft 365. The competitive flexible procedure, involving tender participation, supplier demonstrations, and contract awards, was conducted under the Procurement Act 2023, reflecting the extensive procedural requirements for high-value contracts. The final contract has been signed with Oracle Corporation UK Limited for Lot 1 and Crown Computing Ltd for Lot 2, with amendments made to the contract values reflecting additional post-award elements and indexation forecasting. The procurement process is complete, marking the vital procurement stage of award finalisation as of April 2026.

This tender opens substantial opportunities for businesses specialising in software solutions for HR and duties management, particularly those with experience integrating complex systems into policing environments. The procurement favoured suppliers capable of delivering robust software packages directly, with preference for those meeting specific functional requirements and demonstrating flexible integration capabilities. Enterprises engaged in software development, system integration, and IT consultancy—especially small to medium-sized enterprises—can significantly benefit from competing in similar tenders. By targeting such public authorities, they could leverage their expertise to offer competitive products that meet stringent public sector standards and diversify their portfolio with high-impact projects within governmental sectors.

## Notice

The Police and Crime Commissioner for Warwickshire has awarded contracts for the provision of a Human Resources (HR) System and a Duties Management System (DMS) for Warwickshire Police. The requirement was tendered in two lots. Lot 1 covered the provision of a HR System including Human Resources Management, Training Administration, reporting tools, dashboards and analytics, system support and maintenance, and training support and materials. Lot 2 covered the provision of a Duties Management System to manage working hours and shift patterns for officers and staff, encompassing shift planning, rostering, minimum staffing levels and leave management. The Duties Management System includes functionality for shift scheduling, leave and absence management, reporting tools, dashboards and analytics, system administration tools, integration with HR management and payroll systems, integration with Microsoft 365 and Business Objects, secure data capture and reporting, system support and maintenance, and training support and materials. The requirement was tendered under the Procurement Act 2023 as an above-threshold covered procurement using a competitive flexible procedure comprising the following stages: Stage 1 - Participation and Tender; Stage 2 - Supplier Demonstrations and Best and Final Offer (BAFO); and Stage 3 - Contract Award. As the procurement exceeded the relevant financial threshold, it falls within the scope of the Procurement Act 2023. The contracting authority confirms that it has completed Conflict of Interest Assessments in accordance with Sections 81 to 83 of the Procurement Act 2023, which require contracting authorities to identify, review and mitigate actual, potential and perceived conflicts of interest throughout a covered procurement. The authority further confirms that it will continue to review, update and complete conflict of interest assessments at all required points in line with its ongoing obligations under Section 83 of the Act. This process ensures that any actual, potential or perceived conflicts of interest are identified, recorded and appropriately mitigated in order to safeguard the integrity of the procurement and to ensure fair and impartial decision-making throughout the contract lifecycle. Key Performance Indicators that are material to the performance of these contracts will be monitored; however, the contract values do not meet the PS5 million threshold that would require the publication of KPIs under the Procurement Act 2023. The contract values have been amended since publication of the UK6 Contract Award Notice due to the post-award addition of costs associated with a Software-as-a-Service environment to support the implementation phase, the inclusion of more accurate forecasting based on indexation provisions contained within the supplier's contractual terms, and post-award changes to the contract term for Lot 1 to a total duration of 66 months including implementation phase. All values are indicative and may vary over the contract term due to fluctuations in indices, changes in user volumes and the adoption of additional functionality within the scope of the contracts. Further details on contract value, duration, supplier identity and other required award information are captured within the structured fields of this UK7 Contract Details Notice.

### Lot Information

HR System

Renewal: 3 x 12-month periods

Duties Management System

Renewal: 3 x 12-month periods

### Planning Information

To express interest in attending the supplier event please register or log in to the Intend portal and send us a message confirming attendees (see instructions document)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034799-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Apr 2026 |
| Submission deadline | 31 Oct 2025 |
| Future notice date | 22 Sep 2025 |
| Award date | 19 Jan 2026 |
| Contract period | 5 Apr 2026 - 30 Jun 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,100,000 |
| Lots value | £4,100,000 |
| Awards value | £2,788,077 |
| Contracts value | £2,967,909 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE |
| Locality | LEEK WOOTTON |
| Post town | Coventry |
| Postcode | CV35 7QB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick All Saints & Woodloes |
| Westminster constituency | Warwick and Leamington |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CROWN COMPUTING; ORACLE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48450000 - Time accounting or human resources software package
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72268000 - Software supply services

## Release History

- 16 Apr 2026 at 14:12 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/034799-2026
- 19 Jan 2026 at 14:31 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/004396-2026
- 24 Sep 2025 at 09:58 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/059149-2025
- 18 Sep 2025 at 07:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/057546-2025
- 8 Aug 2025 at 11:03 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/047215-2025
- 23 May 2025 at 14:43 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/026792-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/034799-2026
  16th April 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/004396-2026
  19th January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/059149-2025
  24th September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/057546-2025
  18th September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047215-2025
  8th August 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026792-2025
  23rd May 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf
- https://sell2.in-tend.co.uk/blpd/publictenders
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0523fd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0523fd.json.