{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-052480-2026-05-29T16:03:25+01:00", "date": "2026-05-29T16:03:25+01:00", "ocid": "ocds-h6vhtk-052480", "initiationType": "tender", "planning": { "documents": [ { "id": "026962-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026962-2025", "datePublished": "2025-05-23T16:38:06+01:00", "format": "text/html" }, { "id": "030740-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/030740-2026", "datePublished": "2026-04-02T10:50:14+01:00", "format": "text/html" } ], "milestones": [ { "id": "engagement", "type": "engagement", "description": "TfL invites suppliers to participate in this Preliminary Market Engagement exercise by attending a Suppliers' Briefing meeting on 16/04/2026, via Microsoft (MS) Teams. All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity. The engagement process consists of the following key steps: Expression of Interest in the procurement/Suppliers' Briefing meeting: Suppliers who wish to participate should express their interest by emailing ColinSeymour@tfl.gov.uk and quoting \"Euro 2028 Fan Festivals-Registering Interest\", before the deadline of 17:00 noon on 15/04/2026. TfL reserves the right to hold 1-2-1s with suppliers following the Suppliers' Briefing meeting. We encourage all interested suppliers, regardless of size, to take part in this early market engagement process, please note, this is not a call for competition. Your insights and expertise will be invaluable in shaping our procurement approach. If you have any questions about the process, please email Colin Seymour via ColinSeymour@tfl.gov.uk. We look forward to hearing from you.", "dueDate": "2026-04-15T23:59:59+01:00", "status": "scheduled" } ] }, "parties": [ { "id": "GB-PPON-PHGV-7784-TDZZ", "name": "Greater London Authority (GLA)", "identifier": { "scheme": "GB-PPON", "id": "PHGV-7784-TDZZ" }, "address": { "streetAddress": "City Hall, Kamal Chunchie Way", "locality": "London", "postalCode": "E16 1ZE", "country": "GB", "countryName": "United Kingdom", "region": "UKI41" }, "contactPoint": { "name": "Alex Gordon", "email": "BSFAribaAdministration@tfl.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" }, { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PHMT-6197-NWNZ", "name": "Transport for London", "identifier": { "scheme": "GB-PPON", "id": "PHMT-6197-NWNZ" }, "address": { "streetAddress": "5 Endeavour Square", "locality": "London", "postalCode": "E20 1JN", "country": "GB", "countryName": "United Kingdom", "region": "UKI41" }, "contactPoint": { "name": "Alex Gordon", "email": "BSFAribaAdministration@tfl.gov.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "This organisation is carrying out the procurement on behalf of the contracting authority. Role: Procurement and Commercial Evaluation" } ], "buyer": { "id": "GB-PPON-PHGV-7784-TDZZ", "name": "Greater London Authority (GLA)" }, "tender": { "id": "WS2522423465", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "GLA82935 Euro 2028 Fan Festival", "description": "On behalf of the Greater London Authority (GLA), Transport for London (TfL) are seeking to procure a single supplier for the design, implementation and management of flagship fan festival sites in London for the duration of the UEFA European Football Championship 2028 which takes place from 9 June 2028 to 9 July 2028. The contract is expected to be for circa twenty-five (25) months to ensure the successful planning and delivery of this marque event in the Capital. The contract delivery will be managed by the GLA who are working in conjunction with Department of Culture, Media and Sport and UEFA. UK Sport says: \"Preparations gather apace as UEFA and UK & Ireland 2028 will deliver the largest sporting event ever jointly staged by the co-host nations with more than three million match tickets available for fans - greater than any previous EURO. The Tournament will excite fans worldwide and create long-lasting benefits for communities through an amazing celebration of top-class international football.\" This UK4 Tender Notice is being issued to inform the market of the issuing of the Euro 2028 Fan Festivals Procurement Specific Questionnaire (PSQ) and the draft Invitation to Tender (ITT) documents. Please note, the ITT documents have been issued at this stage as Information Only. TfL/GLA reserves the right to make non-material adjustments to the documents prior to publishing to shortlisted bidders. TfL reserves the right to amend our procurement approach. Supplier Registrations TfL SAP Business Network It is the sole responsibility of suppliers to contact the TfL Supplier Enablement Team, to check that they are registered on the TfL SAP Supplier Business Network e-procurement system. If your organisation is not already registered in SAP Business Network, please ensure that you complete the TFL supplier set up process through the link provided here: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL (the Authority Officer is 'Colin Seymour' and 'Deepa Halai') If you have any problems or are unsure regarding your TFL Supplier account please arrange a call with the TFL buying support Team: Ariba_Supplier_Enablement@tfl.gov.uk Once you have registered, email ColinSeymour@tfl.gov.uk and DeepaHalai@tfl.gov.uk for access to the tender in the portal. Find a Tender Service (FTS)/Central Digital Platform (CDP) Additionally, your organisation must have a Public Procurement Organisation Number (PPON). A PPON is a Unique Identifier (UI) assigned to organisations that participate in public procurement, generated when an organisation registers on the Find a Tender Service (FTS). It is used to manage and publish notices related to public procurement and connects information about the organisation digitally. Your PPON is a combination of 12 letters and numbers, separated by hyphens. For example, EFGH-1234-IJKL. Find a Tender is now the Central Digital Platform. Registration is mandatory to participate in public sector procurements under the Procurement Act 2023. If your organisation is not already registered in Find a Tender, please ensure that you register as soon as possible and obtain your organisation's Unique Identifier via: https://www.find-tender.service.gov.uk/Search TfL reserves the right to amend our procurement approach.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "92000000", "description": "Recreational, cultural and sporting services" } ], "relatedLot": "1", "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" } ] } ], "mainProcurementCategory": "services", "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-10-30T00:00:00Z", "endDate": "2028-11-30T23:59:59Z" }, "status": "active", "value": { "amountGross": 18360000, "amount": 15300000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical Question: Key Personnel/Resource Plan.", "description": "Technical Question: Key Personnel/Resource Plan.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Question: Crowd Control, H&S and Operations.", "description": "Technical Question: Crowd Control, H&S and Operations.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Question: Ticketing & Revenue.", "description": "Technical Question: Ticketing & Revenue.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Question: Creative Design and Programming.", "description": "Technical Question: Creative Design and Programming.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Question: Supplier Pitch/Presentation", "description": "Technical Question: Supplier Pitch/Presentation", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price: Pricing Event Management", "description": "Price: Pricing Event Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value: Equality Diversity and Inclusion", "description": "Social Value: Equality Diversity and Inclusion", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value: Environment", "description": "Social Value: Environment", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value: Ethical Sourcing and Responsible Procurement", "description": "Social Value: Ethical Sourcing and Responsible Procurement", "numbers": [ { "number": 3, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Legal and financial capacity conditions of participation can be found within the Procurement Specific Questionnaire (PSQ)." }, { "type": "technical", "description": "Technical ability conditions of participation can be found within the Procurement Specific Questionnaire (PSQ)." }, { "description": "As stated in the PSQ.", "forReduction": true } ] } } ], "communication": { "futureNoticeDate": "2026-05-27T23:59:59+01:00" }, "status": "active", "value": { "amountGross": 18360000, "amount": 15300000, "currency": "GBP" }, "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Stage 1 Bidders are invited to submit a response to our Procurement Specific Questionnaire (inclusive of Conditions of Participation). All PSQ received will be evaluated against the published scoring criteria, full details are included in the PSQ Guidance. Up to five (5) highest ranked bidders will invite to the Invitation to Tender (ITT) stage of this procurement, TfL reserves the right to increase the number of bidders being invited to the ITT stage, this is detailed in the PSQ Guidance. Stage 2 Following publication of the ITT shortlisted bidders will have the opportunity to seek clarifications on the tender pack. Any information shared by TfL in relation to a clarification that could benefit all bidders will be recorded and shared as part of the clarification log. NOTE: This Stage 2 contains Cyber Security Technical (Quality) Question, which is Pass/Fail. The Authority reserves the right to conduct a Best and Final Offer (BAFO) Stage. The contract award will be made to the bidder who has submitted the Most Advantageous Tender (MAT) in line with the evaluation criteria." }, "submissionMethodDetails": "https://service.ariba.com/Supplier.aw", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-06-19T12:00:00+01:00", "enquiryPeriod": { "endDate": "2026-06-10T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-10-13T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "050987-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050987-2026", "datePublished": "2026-05-29T16:03:25+01:00", "format": "text/html" } ] }, "language": "en" }