---
title: "Contract Variation for Continued Provision of HRIS Solution"
ocid: "ocds-h6vhtk-0524ac"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ac"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0524ac.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0524ac.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MOAT HOMES LIMITED"
published: "2025-05-23"
---

# Contract Variation for Continued Provision of HRIS Solution

Buyer: MOAT HOMES LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-0524ac

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ac)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0524ac.json)

## Summary

Moat Homes Limited has awarded a contract variation to ACCESS UK LTD for the ongoing provision of their Human Resource Information System (HRIS) solution, specifically transitioning to the Access Evo platform. This procurement falls under personnel and payroll services within the services category and is essential for maintaining the HR, Recruitment, Payroll, and Expenses functions. The contract is located in the UK, particularly the South East region (UKJ), and has been finalised as a limited procedure without prior call for competition under Regulation 72(1)(e). The contract, with updated commercial terms, has a fixed initial term of 24 months valued at £295,966.38, with an option for a 24-month extension. On 23rd May 2025, the contract, valued at a total of £591,932.76, was signed, ensuring continuity and improved system performance for Moat Homes.

This tender offers substantial business growth opportunities, particularly for firms involved in software development and personnel services. Businesses specialising in integrated HRIS solutions, recruitment, payroll, and financial systems can explore potential collaborations or similar projects with organisations like Moat Homes and others in the housing and community amenities sector. Large enterprises or companies with robust financial system capabilities, like those provided by The Access Group, are well-suited to compete, especially given the requirement for upgraded technical features and stable service delivery. As such, this contract represents an opportunity for businesses to enhance their portfolio by engaging with extensive HR and payroll system implementations.

## Notice

This contract variation covers the continued provision of Moat's HRIS platform, including modules for HR, Recruitment, Payroll, and Expenses, provided by The Access Group. The variation reflects a shift to the Access Evo solution following product retirement of the previous platform

### Lot Information

Lot 1

The procurement relates to a contract variation with The Access Group to continue provision of an integrated HRIS solution via the Access Evo platform. The contract includes modules for HR (employee records, case management), Recruitment (ATS and onboarding), Payroll (monthly processing, payslip management), and Expenses (claim submission and approval). The variation reflects updated commercial terms, a product upgrade to the Evo suite, and pricing aligned to a 24-month fixed term with a 24-month extension option. Benefits include continuity of service, improved system performance, and reduced risk from supplier-driven retirement of the previous solution. For clarity, the price for the initial term of 24 months is PS295,966.38

Options: 24-month fixed term with a 24-month extension option.

### Procurement Information

The extension is considered lawful under Regulation 72(1)(e) because: 1. The modification does not render the contract materially different in character: The contract remains for the provision of HRIS services, albeit with updated technical features and a revised pricing mechanism. The core nature of the services remains unchanged. 2. The modification does not change the economic balance in favour of the contractor: While the pricing mechanism has been updated, Moat will ensure that the revised terms reflect reasonable compensation and do not result in over-compensation. 3. The modification does not considerably extend the scope of the contract: The extension is limited in duration and scope, intended solely to allow time for a compliant re-procurement process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027012-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 May 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £591,932 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MOAT HOMES LIMITED |
| Locality | DARTFORD |
| Post town | Dartford |
| Postcode | DA2 6QE |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ43 Kent Thames Gateway |
| Local authority | Dartford |
| Electoral ward | Stone Castle |
| Westminster constituency | Dartford |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACCESS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48422000 - Software package suites
- 48442000 - Financial systems software package
- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79631000 - Personnel and payroll services

## Release History

- 23 May 2025 at 15:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027012-2025

## Notice URLs

- https://www.moat.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0524ac.json.