---
title: "PHW-RFQ-59385 Event Production Support"
ocid: "ocds-h6vhtk-0524ae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ae"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0524ae.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0524ae.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-05-23"
---

# PHW-RFQ-59385 Event Production Support

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Tender  
OCID: ocds-h6vhtk-0524ae

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ae)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0524ae.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is seeking event production support for the Public Health Wales Staff Conference at Sport Wales on 9th July 2025. Located in Cardiff, this open procurement process falls under the category of services, specifically seeking business and management consultancy and hotel meeting and conference services. With a total procurement value of £18,000, the tender is currently in the active stage with submission deadlines closing on 6th June 2025. The process allows for electronic submissions through the eTenderWales platform. Interested parties must note the enquiry period ends on 3rd June 2025.

This tender represents a significant opportunity for businesses that specialise in event production, stage setup, and audio-visual support services. Companies that are small and medium enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs) are particularly encouraged to apply, given their suitability outlined in the tender specifications. With 40% of the evaluation weighted on quality and 60% on price, businesses with a strong portfolio in delivering high-quality, cost-effective event management solutions will be well-placed to compete. The contract will commence on 13th June 2025 and conclude by 13th July 2025, offering a rewarding opportunity for business growth through a high-profile public sector event.

## Notice

PHW require event production support to provide staging and audio-visual equipment support services to the Public Health Wales Staff Conference at Sport Wales on July 9th, 2025.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027014-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 May 2025 |
| Submission deadline | 6 Jun 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 12 Jun 2025 - 13 Jul 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,000 |
| Lots value | £15,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Additional buyers | NORTH WALES SHARED SERVICE PARTNERSHIP |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF10 4BZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 55120000 - Hotel meeting and conference services
- 79410000 - Business and management consultancy services

## Release History

- 23 May 2025 at 15:55 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027014-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/027014-2025
  23rd May 2025 - Tender notice on Find a Tender
- https://etenderwales.bravosolution.co.uk/home.html
  This exercise is being conducted by the eTenderWales platform, please use the link above.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0524ae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0524ae.json.