---
title: "Records Management"
ocid: "ocds-h6vhtk-0525a8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0525a8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0525a8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0525a8.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE"
published: "2025-05-24"
---

# Records Management

Buyer: FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE  
Current stage: Planning  
OCID: ocds-h6vhtk-0525a8

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0525a8)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0525a8.json)

## Summary

The Foreign, Commonwealth and Development Office is planning a procurement process for Records Management services, including tasks such as listing, digital checks, cataloguing, and administrative support for archives. The procurement focuses on document management and archive services within the United Kingdom, specifically catered to the public authority central government sector. The procurement process is currently in the planning stage, with the contract period scheduled from 1st September 2026 to 30th September 2029. Businesses should anticipate further notice by 1st February 2026, with the process adhering to legal regulations outlined under UK legislation 2023/54. The estimated gross value of the contract is £4,002,240.

This tender offers significant opportunities for businesses specialising in document and archive management services, particularly those with experience in servicing government or large-scale projects. Companies with capabilities in digital archiving, documentation systems, or providing comprehensive records management solutions will find this opportunity particularly suited to their expertise. Given the substantial contract value and government authority involvement, successful bidders can enhance their credibility and expand their footprint in the public sector services market, fostering long-term business growth and development within this industry.

## Notice

The Authority has a requirement for Records Management services. These may include: listing, digital checks, numbering, cataloguing, repairing/boxing, and making up files being prepared for transfer to The National Archives; maintenance of the archive inventories; and, providing research and administrative support.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027308-2025 |
| Notice type | UK1 - Pipeline Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Feb 2026 |
| Award date | Not specified |
| Contract period | 31 Aug 2026 - 30 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,335,200 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 92 - Recreational, cultural and sporting services

### Codes

- 72512000 - Document management services
- 92512000 - Archive services

## Release History

- 24 May 2025 at 14:44 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/027308-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/027308-2025
  24th May 2025 - Pipeline notice on Find a Tender

## Notice URLs

- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0525a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0525a8.json.