---
title: "24077 Provision of Library Management System for the Spine Network"
ocid: "ocds-h6vhtk-052701"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052701"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052701.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052701.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CAMBRIDGESHIRE COUNTY COUNCIL"
published: "2026-01-19"
---

# 24077 Provision of Library Management System for the Spine Network

Buyer: CAMBRIDGESHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-052701

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052701)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052701.json)

## Summary

The procurement process led by Cambridgeshire County Council for the "24077 Provision of Library Management System for the Spine Network" has reached the award stage, with the contract awarded on 15th December 2025. The buying organisation, part of a consortium including Norfolk, Peterborough, and Suffolk County Councils, intends to establish a robust library management system serving all consortium members. This open procedure contract, valued at approximately £1,500,000 inclusive of VAT, has a duration of 48 months with an optional extension of up to 24 months. The service, commencing on 31st May 2026 and reaching completion on 30th May 2030, covers multiple locations across the UKH regions, such as Alconbury Weald, Norwich, Peterborough, and Ipswich. The awarded supplier, CIVICA UK LIMITED, headquartered in London, will deliver a comprehensive software package and information systems specifically designed for library management services.

This tender offers substantial opportunities for businesses involved in the library management and software sectors. Companies specialising in software packages, particularly those offering solutions for public sector services and information systems, will find significant scope for involvement. Beyond the immediate contract, there is potential for add-ons and customised modules tailored to consortium needs, highlighting opportunities for firms capable of innovating within the library service domain. Endeavours to engage with additional technology or service providers for bespoke software enhancements, consultancy, and training services mean medium and large-scale enterprises with proven experience in these areas are particularly well-positioned to leverage this opportunity for growth. Additionally, firms offering technology infrastructure that can integrate seamlessly with existing third-party platforms will likely benefit from ancillary projects and continued partnerships.

## Notice

he Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium - * Cambridgeshire County Council, * Norfolk County Council, * Peterborough City Council * Suffolk County Council. The system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases. It is the core database that controls how library services operate and managed their processes. Four separate SAAS agreements will be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months. The Total estimated value of this procurement is PS1,500,000 inclusive of Vat. Individual value for each SPINE member was approximately between PS40,000 - PS70,000 annually. Bidders were invited to submit their submissions via the ProContract E-tendering system.

### Lot Information

Lot 1

Options: rate card

Renewal: up to 24 months

### Planning Information

Owing to the requirement being more off the shelf than needing anything bespoke, it was felt speaking with suppliers at national showcase days to seek their feedback on timelines and best practice, as well as where the industry currently was in terms of new technology, was a better use and of more value to the Authorities.
Questions asked was around:
Ideal tender period
implementation period
business Continuity and Disaster Recovery
Exit planning
Social value
requesting blank quote sheets to understand what elements are included in bidders' pricing thinking.
Contract management given 4 authorities.
What made the bidder unique in the market

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004251-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jan 2026 |
| Submission deadline | 1 Sep 2025 |
| Future notice date | 18 Jun 2025 |
| Award date | 14 Oct 2025 |
| Contract period | 30 May 2026 - 30 May 2030 |
| Recurrence | 2029-05-30 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,250,000 |
| Lots value | £1,250,000 |
| Awards value | £984,536 |
| Contracts value | £984,536 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAMBRIDGESHIRE COUNTY COUNCIL |
| Additional buyers | NORFOLK COUNTY COUNCIL; PETERBOROUGH CITY COUNCIL; SUFFOLK COUNTY COUNCIL |
| Locality | ALCONBURY WEALD, HUNTINGDON |
| Post town | Peterborough |
| Postcode | PE28 4YE |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH62 Ipswich |
| Local authority | Ipswich |
| Electoral ward | Gipping |
| Westminster constituency | Ipswich |
| Delivery location | TLH1 East Anglia, TLH11 Peterborough, TLH12 Cambridgeshire CC, TLH14 Suffolk CC, TLH15 Norwich and East Norfolk, TLH16 North and West Norfolk, TLH17 Breckland and South Norfolk |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 79995000 - Library management services

## Release History

- 19 Jan 2026 at 11:09 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/004251-2026
- 17 Oct 2025 at 11:18 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/066275-2025
- 10 Jul 2025 at 11:03 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038892-2025
- 27 May 2025 at 12:15 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/027733-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/004251-2026
  19th January 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/066275-2025
  17th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/038892-2025
  10th July 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/027733-2025
  27th May 2025 - Preliminary market engagement notice on Find a Tender
- https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True
  all tender documents can be found via Cambridgeshire County Council's ProContract etendering portal. advert: https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True main portal opportunity page: https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2

## Notice URLs

- https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2
- https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=TruealltendersubmissionsmustbesubmittedviaCambridgeshireCountyCouncil'sProContracte-tenderingportal.seeadvertlink.Biddersmustregister(thisisfree)toreviewandsubmitabid.noothersubmissions-email,postetc...willbeaccepted.ItmustbeviaProContracttobecompliant
- https://www.cambridgeshire.gov.uk/
- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052701. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052701.json.