--- title: "Supplier Management Systems" ocid: "ocds-h6vhtk-0527d1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0527d1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0527d1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0527d1.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SCOTLAND GAS NETWORKS (SGN)" published: "2025-05-28" --- # Supplier Management Systems Buyer: SCOTLAND GAS NETWORKS (SGN) Current stage: Tender OCID: ocds-h6vhtk-0527d1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0527d1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0527d1.json) ## Summary Scotland Gas Networks (SGN) is currently in the tender stage of procuring a Supplier Management System to update and replace their existing Contract Administration System and Contractor Invoicing and Payments system, focusing on NEC construction and works contracts. This procurement falls under the goods category, specifically targeting procurement software packages. The location for delivery is within the United Kingdom. The procurement method chosen is a selective, negotiated procedure with a prior call for competition, and the tender is scheduled to close on 13th June 2025, with invitations for the second stage sent on 4th July 2025. This tender aims to introduce sophisticated contract payment and administration systems over a projected contract period of 1080 days, with possible extensions available. This procurement offers significant opportunities for software development and IT service companies specialising in contract management and payment processing systems, particularly those experienced with NEC contracts and integration with existing infrastructure systems. Firms capable of providing comprehensive solutions with automation, compliance, risk management, and user-friendly interfaces would find this tender an excellent opportunity to expand their business within the utility and infrastructure sectors. The potential for extensions further enhances the appeal for businesses looking to establish long-term relationships in the public sector. The contract's requirements for a competitive edge include detailed selection and suitability criteria as outlined in the procurement documents. ## Notice SGN is looking to procure one or more systems to replace existing and legacy Contract Administration System(s) and a legacy Contractor Invoicing and Payments system for NEC (New Engineering Contract) construction and works contracts. ### Lot Information Lot 2 High-level scope: 2) Contract Payment System - Automated Payment Processing: Capabilities to automate application for payment, employers' payment certificates, withholding notice, and compliance with Construction Act payment process. - Integration with Project Management Tools: The ability to connect with the proposed NEC Contract Administration Platform and our current Oracle P2P accounting system for streamlined data flow and reporting. - Compliance and Audit Trails: Features that ensure compliance with contractual obligations and provide detailed audit trails for all payment transactions. - Reporting and Analytics: Tools for generating reports on payment statuses, cash flow forecasts, and contractor performance metrics. Data needs to be held in catalogue format across multiple project or contract types to allow regulatory reporting to Ofgem. - User-friendly Interface: An intuitive platform that supports easy navigation and accessibility for users across various departments and external contractors. - Mobile Access: Options for mobile capabilities that allow users to manage payments and approvals on-the-go. Renewal: Two further 12-month periods of extension will be available Lot 1 High-level scope: 1) NEC Contract Administration System - Comprehensive Contract Management: Ability to create, store, and manage NEC contracts with version control and document tracking. - Workflow Automation: Tools to streamline contract approval processes, amendments, and notifications. - Performance Tracking: Mechanisms for monitoring contract milestones, deliverables, and financial metrics. - Risk Management: Features to identify, assess, and mitigate risks associated with contract execution. - Integration Capabilities: Compatibility with our current infrastructure asset management systems and other software tools. - User-friendly Interface: An intuitive platform that allows easy navigation and accessibility for all users. - Reporting and Analytics: Tools for generating reports and insights related to contract performance and compliance. Renewal: Two further periods of 12-months of extension will be available ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028059-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 May 2025 | | Submission deadline | 13 Jun 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTLAND GAS NETWORKS (SGN) | | Locality | HORLEY | | Post town | Redhill | | Postcode | RH6 9HJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ26 East Surrey | | Local authority | Reigate and Banstead | | Electoral ward | Horley Central & South | | Westminster constituency | Dorking and Horley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48490000 - Procurement software package ## Release History - 28 May 2025 at 11:16 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028059-2025 ## Notice URLs - http://www.sgn.co.uk/ - https://forms.office.com/Pages/ResponsePage.aspx?id=vDxWuXSYq0G0SH4PYa_z64Qw2M_omMNOmKPqohkctzRUNlJRUjdWU1NJR1BaU1gzS0pURDVCUTUwMy4u - https://sgn.tlb.app.jaggaer.com/esop/toolkit/negotiation/rfq/modify/configuration/initStepReadOnly.si?reset=true&isOnModification=false&_ncp=1748006451545.1612455-4 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0527d1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0527d1.json.