---
title: "Public Facilities Cleaning & Maintenance Tender 2025"
ocid: "ocds-h6vhtk-0527f5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0527f5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0527f5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0527f5.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NEWPORT (SHROPSHIRE) TOWN COUNCIL"
published: "2025-06-18"
---

# Public Facilities Cleaning & Maintenance Tender 2025

Buyer: NEWPORT (SHROPSHIRE) TOWN COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-0527f5

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## Summary

Newport (Shropshire) Town Council is currently updating its tender process titled "Public Facilities Cleaning & Maintenance Tender 2025." This procurement falls under the services category, specifically focusing on cleaning and sanitation, and is taking place in multiple regions across the United Kingdom, namely UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. The process is in the tenderUpdate stage, with submissions closing on 27th June 2025 at 3:00 PM. The estimated contract value is around £144,000 gross, with bidders asked to propose the final value. Contractors are required to submit their proposals electronically and adhere to submission requirements which include various documentation like references and insurance policies. The contract is intended to start on 1st August 2025 and will initially run for three years, with a possible extension of an additional three years upon agreement.

This tender provides an excellent opportunity for businesses that specialise in cleaning and maintenance services, particularly small and medium-sized enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs) that can benefit from the reserved participation. The open competition procurement method encourages a variety of businesses to compete, allowing for potential business growth. Companies experienced with public facilities and those equipped with the resources to meet comprehensive service requirements, such as keyholder responsibilities, routine and periodic cleaning, and provision of cleaning materials, are well-suited to bid. The evaluation process prioritises price, quality of submission, and competence, giving companies the chance to showcase their value proposition effectively.

## Notice

Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities: Public Toilets - Stafford Street Car Park, Newport TF10 7LT Community Library - 53-55 High Street, Newport TF10 7AQ Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations. Contract Details: Contract Start Date: 1 August 2025 Duration: 3 years, with an optional extension to 6 years subject to mutual agreement Estimated Value: To be proposed by bidders in the tender submission Payment Terms: Monthly in arrears Key Requirements: Public Toilets: Daily 2-hour cleaning, steam clean monthly Keyholder responsibility Cleaning of internal and external areas including graffiti removal and sharps disposal Supply of consumables (excluding liquid soap) Community Library: 1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months Areas include main library, offices, meeting room, kitchen, and toilets Cleaning of carpets, vinyl floors, desks, and high-touch surfaces Cemetery Chapel and Toilet: Monthly clean aligned with bookings General surface and fixture cleaning, disinfection, and fault reporting Tender Submission Requirements: Bidders must submit: Completed itemised cost breakdown Contractor Competence Questionnaire Three references (including one from a local authority) Copies of Public Liability (PS5M) and Employer's Liability Insurance Company Health and Safety Policy Method Statements and Risk Assessments (including COSHH) Emergency Action Plan and proof of staff COSHH training Evaluation Criteria: Price: 60% Quality of Tender Submission (documents and references): 20% Competence Questionnaire Responses: 20% Tender Timeline: Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM Email: tenders@newportshropshire-tc.gov.uk Contract Awarded: 11 July 2025 Contract Start: 1 August 2025

### Lot Information

Lot 1

Renewal: The initial contract is for a fixed 3-year period, starting 1st August 2025. There is an optional extension of up to 3 additional years, bringing the maximum total contract duration to 6 years. This extension is not automatic and must be mutually agreed upon by both Newport Town Council and the appointed contractor before the initial term expires.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033231-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2025 |
| Submission deadline | 27 Jun 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Jul 2025 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | £120,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWPORT (SHROPSHIRE) TOWN COUNCIL |
| Locality | NEWPORT |
| Post town | Telford |
| Postcode | TF10 7AR |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG21 Telford and Wrekin |
| Local authority | Telford and Wrekin |
| Electoral ward | Newport West |
| Westminster constituency | The Wrekin |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90900000 - Cleaning and sanitation services

## Release History

- 18 Jun 2025 at 11:09 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033231-2025
- 28 May 2025 at 13:02 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028116-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/033231-2025
  18th June 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/028116-2025
  28th May 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-1724
  Invitation to tender Itemised breakdown Competence questionnaire References
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-2307
  Invitation to tender Itemised breakdown - change made Competence questionnaire References - change made

## Notice URLs

- http://www.newportshropshire-tc.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.newportshropshire-tc.gov.uk/the-council/contracts-and-tenders/
- https://www.newportshropshire-tc.gov.uk/the-council/contracts-and-tenders/tenders@newportshropshire-tc.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0527f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0527f5.json.