--- title: "Electronic Patient Record System Contract Term" ocid: "ocds-h6vhtk-052843" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052843" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052843.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052843.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST" published: "2025-05-28" --- # Electronic Patient Record System Contract Term Buyer: UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST Current stage: Award OCID: ocds-h6vhtk-052843 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052843) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052843.json) ## Summary The procurement process conducted by the University Hospitals of Morecambe Bay NHS Foundation Trust pertains to the extension of an existing contract with Dedalus for an Electronic Patient Record (EPR) System. This extension is a temporary measure, resulting from changes in the NHS's strategic direction and the unsuccessful outcome of a previous re-procurement exercise. The industry category for this contract is software packages, specifically medical software, and the delivery will occur in the UKD region. The procurement stage is at the award phase, with the contract anticipated to start on 8th July 2025, extending initially until 7th July 2028, with potential further extensions up to 7th July 2030. The procurement method used is limited, bypassing a call for competition due to the unforeseen circumstances affecting the previous process. This tender represents a strategic opportunity for businesses specialising in medical software packages and those capable of providing robust, integrated patient record systems. While the current re-procurement is a direct extension, the upcoming opportunity targets new suppliers through a second competitive tender process. Businesses within the health tech industry that can offer scalable and flexible EPR solutions and are interested in participating in the NHS's evolving digital strategy would find this opportunity particularly beneficial. Engaging in the upcoming Pre-Market Engagement exercise could offer insights and avenues for growth through collaboration with the NHS as it seeks to streamline its patient management systems across multiple health care facilities. ## Notice The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details. ### Lot Information Lot 1 This is not a contract opportunity for new services, but rather a formal notification, via this VEAT notice, that the Contracting Authority intends to extend the term of its existing contract with Dedalus for the provision of an electronic patient records (EPR) system for a short period to allow the Contracting Authority time to participate, subject to VI.3(ii), in a second attempt at a joint procurement and implementation of a Shared Electronic Patient Record across the hospitals of the South Cumbria and Lancashire Provider Collaborative Board. This extension has become necessary following the unexpected failure of an earlier joint re-procurement exercise for replacement services (which had been anticipated the Contracting Authority to have been completed prior to the expiry of the existing contract with Dedalus), as well as strategic changes in the NHS. Notwithstanding the application or otherwise of Regulation 72 of the Public Contract Regulations, the Contracting Authority has no option but to extend the existing contract with Dedalus. Having given this matter its most careful consideration, it believes the extension period described below to be the shortest period reasonably possible, to permit successful completion of the future re-procurement (having regard to the scope and complexity of the proposed replacement services) and the multiple Contracting Authority participants which will be involved in that process. The term of the existing Dedalus contract will be extended by an initial period of 3 years from 8 July 2025 up to 7 July 2028. The Contracting Authority will also have optional rights to extend the Term beyond 7 July 2028 by a period or periods of 6 months or more, as a contingency measure (to mitigate the risk of a gap in services should any short term delay in implementation of the replacement services arise). The maximum, potential term of the Call-Off Contract will, therefore, expire no later than midnight on 7 July 2030. Any organisation which (i) reasonably believes it may qualify to participate in and (ii) is interested in participating in the second re-procurement exercise, may contact the Contracting Authority for information about its planned future Pre-Market Engagement for the second re-procurement exercise, in accordance with Section II.2.14 below. The Contracting Authority currently envisages that the second re-procurement will be conducted through a call-off process using the LPP CDHS Framework agreement (but reserves the right to use any procurement process it may later determine to be the most suitable for its purposes, including open market procurement). Additional information: The existing contract with Dedalus was originally awarded to Computer Science Corporation (CSC) in July 2016 following a competitive award process. CSC later became DXC Technology and Dedalus acquired the healthcare IT business of DXC Technology (including the contract) in 2021. The first (unsuccessful) joint re-procurement exercise for the Shared Electronic Patient Record (referred to in Section II.2.4 above) was commenced in February 2023. However, the Trusts determined that no preferred bidder was able to be selected by them and, according, the procurement was abandoned in February 2024. Following a period of reflection and an intervening change in strategy, a new "One LSC" central shared service was established (hosted by East Lancashire Hospitals Trust on behalf of the Provider Collaborative Board) and, as the Contracting Authority has committed to a system strategy of clinical system convergence,, the entire digital team of the Contracting Authority were TUPE-transferred to "One LSC", in November 2024. . The above activities and period of transitional change have militated against the Contracting Authority being able to begin a second competitive procurement to date. However, the launch of a Pre-Market Engagement exercise for a Shared EPR is now anticipated in July 2025. To participate in the Pre-Market Engagement exercise, organisations may contact the Contracting Authority for updates regarding the date{s), venue and process regarding the same, when that information becomes available. ### Procurement Information The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028226-2025 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 28 May 2025 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 19 May 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £6,470,998 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST | | Locality | KENDAL | | Post town | Lancaster | | Postcode | LA9 7RG | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD1 Cumbria | | ITL 3 | TLD14 Westmorland and Furness | | Local authority | Westmorland and Furness | | Electoral ward | Kendal South | | Westminster constituency | Westmorland and Lonsdale | | Delivery location | TLD North West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48180000 - Medical software package ## Release History - 28 May 2025 at 15:07 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028226-2025 ## Notice URLs - https://www.judiciary.uk/courts-and-tribunals/high-court/ - https://www.uhmb.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052843. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052843.json.