---
title: "Committee Management System"
ocid: "ocds-h6vhtk-052973"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052973"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052973.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052973.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL"
published: "2025-11-17"
---

# Committee Management System

Buyer: BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-052973

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052973)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052973.json)

## Summary

Bournemouth, Christchurch and Poole Council has concluded a public procurement process for a "Committee Management System" aimed at its Democratic Services. The contract, awarded to CIVICA UK LIMITED, focuses on providing services related to the management of councillor information, report drafting, decision recording, and scheduling and publishing of meeting agendas and minutes. The procurement process was characterised by open competition, below the threshold, with the stage now at contract award, completed on 10th November 2025 and set to run until 31st March 2028, with extensions possible up to March 2030. Located in Bournemouth, UK, this procurement falls under the industry categories of software package, information systems, and system and support services.

This tender presents growth opportunities for businesses specialising in IT services, software package development, and support systems. SMEs could find this particularly attractive due to the open, below-threshold competition nature of the procurement process. The focus on a combination of price and quality, particularly with a 60% weight on quality, suggests that businesses with a strong emphasis on delivering superior quality and robust IT solutions would be well-suited to compete. Further, the ability to secure long-term relationships through potential contract extensions enhances the appeal for businesses seeking to build enduring partnerships within the public sector.

## Notice

Bournemouth, Christchurch and Poole (BCP) Council's Democratic Services require a system for the management of Councillor information, the drafting of reports, the recording of decisions, the scheduling of meetings, and the publication of meeting agendas, minutes and various legislative documents.

### Lot Information

Lot 1

Renewal: There are 2 available extensions for 12 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074254-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Nov 2025 |
| Submission deadline | 30 Jun 2025 |
| Future notice date | Not specified |
| Award date | 10 Nov 2025 |
| Contract period | 10 Nov 2025 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £139,000 |
| Lots value | £139,000 |
| Awards value | Not specified |
| Contracts value | £111,233 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL |
| Locality | BOURNEMOUTH |
| Post town | Bournemouth |
| Postcode | BH2 6DY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK63 Bournemouth, Christchurch and Poole |
| Local authority | Bournemouth, Christchurch and Poole |
| Electoral ward | Bournemouth Central |
| Westminster constituency | Bournemouth West |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30196100 - Meeting planners
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 72250000 - System and support services

## Release History

- 17 Nov 2025 at 09:58 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/074254-2025
- 30 May 2025 at 09:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028695-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/074254-2025
  17th November 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/028695-2025
  30th May 2025 - Tender notice on Find a Tender

## Notice URLs

- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.supplyingthesouthwest.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052973. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052973.json.