---
title: "002642 SUPPLY, DELIVERY, INSTALLATION AND ON-SITE MAINTENANCE OF DIGITISATION STUDIOS SCANNING EQUIPMENT"
ocid: "ocds-h6vhtk-052a8e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052a8e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052a8e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052a8e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRITISH LIBRARY"
published: "2025-08-06"
---

# 002642 SUPPLY, DELIVERY, INSTALLATION AND ON-SITE MAINTENANCE OF DIGITISATION STUDIOS SCANNING EQUIPMENT

Buyer: BRITISH LIBRARY  
Current stage: Award  
OCID: ocds-h6vhtk-052a8e

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## Summary

The British Library has awarded a contract to either J. AND J. Negus Limited or J&J Negus Ltd t/a Genus for the supply, delivery, installation, and on-site maintenance of digitisation studio scanning equipment. This contract supports the digitisation of archival and heritage materials using state-of-the-art equipment aligned with Windows 11. Spanning both Boston Spa and St Pancras locations, the contract specifies various types of scanners including microfilm and large-format models. The procurement process was conducted using an open procedure and has now reached the award stage. The contract was signed on 15 July 2025, with its period extending from 4 August 2025 to 30 September 2028. There are provisions for renewal with seven optional 12-month extensions.

This tender presents business growth opportunities especially for companies in the technology and digitisation sectors. SMEs with capabilities in supplying advanced scanning technology or providing comprehensive equipment maintenance services would find this contract attractive. Given the scale and technical requirements of the project, it presents a lucrative venture for suppliers able to innovate and deliver quality services and products promptly. The open procurement method allowed for broad participation, which could be advantageous for businesses seeking to establish or expand their presence in the public sector, particularly in servicing cultural and heritage institutions like the British Library.

## Notice

The purpose of this tender is to procure a suite of brand-new Windows 11 compliant digitisation equipment which is interoperable with the current studio equipment and software. The machines required will be located in our Boston Spa, West Yorkshire site, with the exception of one microfilm scanner which will be located in St Pancras, London. This equipment is to support the high-quality, high-speed mass digital capture of a wide range of archival and heritage materials.

### Lot Information

Lot 1

Renewal: Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/046334-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Aug 2025 |
| Submission deadline | 27 Jun 2025 |
| Future notice date | Not specified |
| Award date | 14 Jul 2025 |
| Contract period | 3 Aug 2025 - 30 Sep 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | £500,000 |
| Contracts value | £500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH LIBRARY |
| Locality | LONDON |
| Post town | North West London |
| Postcode | NW1 2DB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | St Pancras & Somers Town |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | J&J NEGUS LTD T/A GENUS; J. AND J. NEGUS |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)

### Codes

- 38520000 - Scanners

## Release History

- 6 Aug 2025 at 06:14 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/046334-2025
- 15 Jul 2025 at 15:05 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/040149-2025
- 2 Jun 2025 at 11:05 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029113-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/046334-2025
  6th August 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/040149-2025
  15th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029113-2025
  2nd June 2025 - Tender notice on Find a Tender

## Notice URLs

- http://genus.uk
- https://www.delta-esourcing.com/delta
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052a8e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052a8e.json.