---
title: "Migration and Configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service"
ocid: "ocds-h6vhtk-052a95"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052a95"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052a95.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052a95.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-03-26"
---

# Migration and Configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-052a95

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052a95)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052a95.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust and located in Cardiff, is overseeing the procurement process for the migration and configuration of the Prometheus system from DHCW onto a WBS-hosted on-premise service. This directly awarded contract, valued at £164,992, falls under the software programming and consultancy services category, and involves transferring technical solutions essential for stem cell registry communication. The transition to Steiner, who is based in Prague, Czechia, must be completed by June 2025, with the ongoing contract extending until 30th June 2028. The process at this stage is under award, with the contract already signed on 16th February 2026.

This procurement opportunity is a critical step for software businesses, especially those with expertise in health IT systems, to engage with public sector needs for advanced software solutions. Steiner's unique position as the developer of the original system highlights how businesses with specialized knowledge in bespoke systems can leverage direct awards as growth opportunities. This tender emphasises the importance of understanding highly specialised market needs and forming direct relationships with public organisations for businesses seeking to expand their operations within the UK health sector.

## Notice

This notice is to advise the marketplace that a contract has been awarded for the Migration and configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service.

### Procurement Information

Prometheus links the WBMDR to the international stem cell registry community. It allows two-way communication between international stem cell registries to search the WBMDR donor database for donors that are matches for their patients and it also manages the communication of messages and documents between the WBMDR and UK and international registries to facilitate the matching of patients with potential donors. Prometheus was initially deployed under the current national LIMS1.0 contract with InterSystems (ISC), which subcontracted the WBMDR component to Steiner. Under the forthcoming LIMS2.0 contract, ISC will no longer support third-party contracts. The agreement between ISC and DHCW comes to an end in June 2025. Consequently, we plan to assume management of the Prometheus solution from DHCW, who are supportive of this initiative and will need to migrate the solution by June 2025. This transition will terminate our relationship with Steiner under the national LIMS1.0 agreement between DHCW and ISC and establish a new direct contract between WBS and Steiner. There are no alternative solutions available on the market. The cost and time to investigate an option of building an in-house alternative is not feasible at this time.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027873-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 2 Jun 2025 |
| Contract period | 17 Feb 2026 - 30 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £164,992 |
| Contracts value | £164,992 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STEINER |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72200000 - Software programming and consultancy services

## Release History

- 26 Mar 2026 at 12:21 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/027873-2026
- 5 Feb 2026 at 16:26 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/010674-2026
- 2 Jun 2025 at 11:46 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/029128-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/027873-2026
  26th March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/010674-2026
  5th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029128-2025
  2nd June 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052a95. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052a95.json.