---
title: "Invoice Automation Tool"
ocid: "ocds-h6vhtk-052ae0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052ae0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052ae0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052ae0.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2025-09-19"
---

# Invoice Automation Tool

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-052ae0

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052ae0)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052ae0.json)

## Summary

Cardiff University has conducted a completed procurement process for an "Invoice Automation Tool", with the award phase concluded on 19th September 2025. The procurement, executed using an open method characterised by a competitive flexible procedure, falls within the goods category for software packages and information systems. The contract was awarded to DOCUMATION SOFTWARE LIMITED for a gross total of £504,912. The implementation is to occur at Cardiff University's location in the UK (Region: UKL22). The contract, which includes the potential for renewal, commenced on 19th September 2025 and is set to end on 17th September 2028, with a maximum extent date until 2030. This process implements Cardiff's strategic aim to streamline invoice handling processes through automation.

This procurement offers significant business growth potential, particularly for companies specialising in software and IT solutions with a focus on automation and integration services. Small and medium enterprises (SMEs) with expertise in Accounts Payable Automation, especially those capable of providing software as a service (SaaS) solutions, would be well-suited to participate in similar tenders. The need for secure and efficient processing systems emphasises opportunities for innovative technology providers to deliver integrated solutions that can automate invoicing processes effectively, potentially leading to further collaborations and projects within the public sector.

## Notice

Invoice Automation software tool

### Planning Information

Bidders are invited to submit clarification questions via our tender portal https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/057995-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Sep 2025 |
| Submission deadline | 14 Jul 2025 |
| Future notice date | 16 Jun 2025 |
| Award date | 7 Sep 2025 |
| Contract period | 18 Sep 2025 - 17 Sep 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | £504,912 |
| Contracts value | £504,912 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 4HQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DOCUMATION SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 Sep 2025 at 09:09 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/057995-2025
- 8 Sep 2025 at 10:24 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/054576-2025
- 18 Jun 2025 at 15:39 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033470-2025
- 2 Jun 2025 at 14:34 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/029230-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/057995-2025
  19th September 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/054576-2025
  8th September 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/033470-2025
  18th June 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029230-2025
  2nd June 2025 - Preliminary market engagement notice on Find a Tender
- https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
  https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

## Notice URLs

- http://www.cardiff.ac.uk
- http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
- http://www.documation.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052ae0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052ae0.json.