---
title: "Continued provision of Web Casting at Southend-on-Sea City Council"
ocid: "ocds-h6vhtk-052be1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052be1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-052be1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-052be1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA CITY COUNCIL"
published: "2025-07-09"
---

# Continued provision of Web Casting at Southend-on-Sea City Council

Buyer: SOUTHEND-ON-SEA CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-052be1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052be1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-052be1.json)

## Summary

Southend-on-Sea City Council initiated a tender for the continued provision of webcasting services using existing equipment installed by Public-I Group Limited. The project, described as "Continued provision of Web Casting at Southend-on-Sea City Council", falls under the industry category of telecommunications, specifically focusing on web cameras, video-conferencing equipment, and teleconferencing services. Located in Essex, United Kingdom, this procurement has progressed through the direct award stage without competition, owing to its status as below threshold. The contract was signed on 28 April 2025, and is set to commence on 19 June 2025, concluding on 18 June 2028. This procurement addresses the logistical needs for council meetings in light of potential reorganisation within local government structures.

This procurement presents opportunities for businesses specialising in telecommunication equipment and software to explore the continuation of service provision or potential expansions in service scope, particularly if the government's structural reorganisation changes the geographical localisation of the Council meetings. Companies like Public-I Group Limited, which have experience and infrastructure in place to support such webcasting services, are particularly well-suited. The contract's nature, being awarded directly and without competition, provides an opportunity for established suppliers with existing service integration to leverage their position and adapt offerings to align with future infrastructure and organisational requirements. This approach allows businesses to foresee possible expansions and pivots in their service delivery as local government needs evolve.

## Notice

Southend-on-Sea City Council is looking for continued provision of Web Casting services using the current equipment installed by Public-I Group Limited. The contract will include the provision of web casting in the Council Chamber of council meetings, links to the Civica Modern.gov system for the delivery of meeting papers for councillors and the public. The equipment for the Council Chamber is leased from Public-I and this contract includes the replacement of equipment as nears end of life. Southend-on-Sea City Council has investigated the possibility of going out to the market with the potential of a new provider reviewing the web casting needs and potentially installing new equipment, however the Local Government Reorganisation introduces a possibility that a new Mayoral Combined Council (MCC) may host its Full Council meetings outside of Southend. It was decided that it not be economically advantageous for Southend-on-Sea City Council to undertake a procurement exercise to replace all the web casting equipment in the Council Chamber and Committee Rooms, if the new system would not be used. If the new MCC is established, all contracts will be reviewed. If the new MCC decides that this contract should be procured early, then a compliant procurement process will be undertaken.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038760-2025 |
| Notice type | UK11 - Contract Termination Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Apr 2025 |
| Contract period | 18 Jun 2025 - 18 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £72,126 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Terminated |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA CITY COUNCIL |
| Additional buyers | Missing |
| Locality | SOUTHEND ON SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6FA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PUBLIC-I GROUP |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 48 - Software package and information systems
- 64 - Postal and telecommunications services

### Codes

- 30237240 - Web camera
- 32232000 - Video-conferencing equipment
- 48515000 - Video conferencing software package
- 64224000 - Teleconferencing services

## Release History

- 9 Jul 2025 at 16:51 - ContractTermination - UK11 - Contract Termination Notice - https://www.find-tender.service.gov.uk/Notice/038760-2025
- 3 Jun 2025 at 16:18 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/029644-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/038760-2025
  9th July 2025 - Contract termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029644-2025
  3rd June 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.public-i.tv/
- https://www.southend.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-052be1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-052be1.json.