--- title: "Pensions Administration Services" ocid: "ocds-h6vhtk-0543b6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0543b6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0543b6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0543b6.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "GLOUCESTERSHIRE COUNTY COUNCIL" published: "2025-10-16" --- # Pensions Administration Services Buyer: GLOUCESTERSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0543b6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0543b6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0543b6.json) ## Summary Gloucestershire County Council is inviting tenders for the provision of Pensions Administration Services under an active procurement process. The opportunity is categorised under government employee pension schemes and follows a Light-Touch Open Procedure. This procedure encourages broad participation, allowing any interested supplier to submit a tender. The procurement is based in Gloucester, United Kingdom, within the UKK1 region. Key dates for this tender include an enquiry period deadline on 19th November 2025 and a submission deadline set for 3rd December 2025. The procurement method being adopted is an open, below-threshold competition, requesting electronic submissions exclusively through the council's procurement portal. The contract is valued at a gross amount of £390,000, with a contract period running from 1st April 2027 until 31st March 2030, plus two potential 12-month extensions. This tender is an excellent opportunity for businesses involved in pension fund administration services, particularly those positioned to offer competitive pricing and innovative solutions aligning with public sector needs. Companies experienced in working with UK Fire and Rescue Services or similar public authorities could significantly enhance their growth prospects by participating in this tender. The procurement criteria places emphasis on quality, social value, and price, weighted at 55%, 15%, and 30% respectively, indicating that excellent service delivery and value-for-money are critical for success. Small and medium-sized enterprises (SMEs) are especially suited for this opportunity, making it a strategic move for such entities looking to expand their footprint in the public sector market. ## Notice GFRS is is issuing this Invitation to Tender ("ITT") in connection with the Procurement described in the Contract Notice placed in Find a Tender (FTS). The Procurement is being run under the Light-Touch Open Procedure, which is a formal tendering procedure, under which the Procurement is advertised, and any interested supplier can tender. This ITT provides further details of the Procurement and the process for submitting Tenders. ### Planning Information The purpose of the MIS is to: a) Engage with interested parties to explore the current capacity and capability of the market to meet the Pension administration requirements of GFRS The objectives of this MIS are to: a) Confirm available capability and capacity to meet the needs of GFRS. b) Determine potential pricing structures and implementation timescales. c) Identify providers who can offer additional and advantageous solutions in areas of the service to offer longer term effectiveness and efficiency savings. d) Identify providers currently working with UK Fire and Rescue Services, or other public sector bodies, delivering a successful solution and proven track record. e) Identify the availability of Framework contracts Questions Please provide information relating to all requirement areas. Q1. Describe the solution(s) you can offer GFRS based on the above requirements, detailed in section 3.2. Q2. Describe the solution(s) you can offer GFRS based on Section 4 and Section 5. Q3 Detail which UK Fire and Rescue Services or public sector organisations you currently work with Q4 What is the estimated one-off cost of implementing your solution(s) (ex VAT)? Please provide costings and any discounts for multiple length contracts e.g. 3, 4, 5 years. Q5 Detail an estimated timeframe and approach for your solution(s) - to include planning, implementation, data transfer, lead in times and go live. Q6 Are you an awarded supplier on any public sector procurement frameworks/ Dynamic Purchasing Systems or Dynamic Markets. Please details organisation name, framework name and number and applicable lot Q7 What capacity would you have to take on new business in the light of the current issues within the pensions industry In addition to the above questions please provide any further supporting information that you feel would be beneficial Timeline Date Activity 4th June 2025 MIS Publication 24th June 2025 Deadline for any clarification questions 1st July 2025 12noon Deadline for any MIS submission W/C 14th July 2025 Confirm next steps to MIS respondents ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/066022-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Oct 2025 | | Submission deadline | 3 Dec 2025 | | Future notice date | 5 Aug 2025 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £325,000 | | Lots value | £325,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL | | Locality | GLOUCESTER | | Post town | Gloucester | | Postcode | GL1 2TG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Gloucester | | Electoral ward | Westgate | | Westminster constituency | Gloucester | | Delivery location | TLK South West (England), TLK1 Gloucestershire, Wiltshire and Bristol/Bath area | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services ### Codes - 75320000 - Government employee pension schemes ## Release History - 16 Oct 2025 at 14:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/066022-2025 - 5 Jun 2025 at 13:26 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/030283-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/066022-2025 16th October 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/030283-2025 5th June 2025 - Preliminary market engagement notice on Find a Tender - www.supplyingthesouthwest.org.uk Submissions of tender will be electronically via the council's procurement portal. Submissions outside this portal will not be accepted and deemed invalid ## Notice URLs - http://www.gloucestershire.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.supplyingthesouthwest.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0543b6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0543b6.json.