---
title: "008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps"
ocid: "ocds-h6vhtk-05445b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05445b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05445b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05445b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWCASTLE CITY COUNCIL"
published: "2025-10-13"
---

# 008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

Buyer: NEWCASTLE CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05445b

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## Summary

Newcastle City Council has successfully completed the procurement process for the "Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps." This contract falls under the services category and involves the ongoing maintenance of air conditioning systems and heat pumps across locations in the United Kingdom, specifically within the UKC region. The procurement followed an open procedure, ensuring transparent and competitive bidding. The contract, awarded on 13 October 2025, spans a period of 24 months, with an option for two additional 12-month extensions. The total contract value is £148,000 with an estimated gross amount of £177,600, as detailed in the award notice published on 1 October 2025.

This tender offers substantial growth opportunities for businesses specialising in HVAC (Heating, Ventilation, and Air Conditioning) services. Small to medium-sized enterprises (SMEs), like COOL BREEZE FM LIMITED, the contract's awarded supplier, are well-positioned to compete by offering innovative and cost-effective solutions in their service delivery. Companies that can provide high-quality maintenance services and adapt to evolving customer requirements will find this an attractive contract that could contribute to business expansion and diversification. The open procurement method invites a diverse range of companies to consider participating in similar future tenders, promoting healthy competition and ensuring value for money for public sector clients.

## Notice

It is Newcastle City Council's intention to put into place a new contract for the Servicing and Repairs & Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months. This procurement includes all of the items detailed in the pricing schedule.

### Lot Information

Lot 1

Renewal: 2 x 12 month options to extend

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/064653-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2025 |
| Submission deadline | 11 Jul 2025 |
| Future notice date | Not specified |
| Award date | 30 Sep 2025 |
| Contract period | 12 Oct 2025 - 12 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | £200,000 |
| Awards value | £148,000 |
| Contracts value | £148,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE CITY COUNCIL |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8QH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COOL BREEZE FM |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 39717200 - Air-conditioning appliances
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 50730000 - Repair and maintenance services of cooler groups
- 50800000 - Miscellaneous repair and maintenance services

## Release History

- 13 Oct 2025 at 10:13 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/064653-2025
- 1 Oct 2025 at 11:44 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/061304-2025
- 6 Jun 2025 at 11:26 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030555-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/064653-2025
  13th October 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/061304-2025
  1st October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/030555-2025
  6th June 2025 - Tender notice on Find a Tender

## Notice URLs

- http://cbfmheating.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.newcastle.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05445b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05445b.json.